Combined Synopsis/Solicitation
Official Government Owned vehicles insurance CY2027
Department of State
AI summaryThe U.S. Embassy Paris (State Department) wants a French-licensed insurer or broker to insure its official vehicles in France under solicitation 19FR6326Q0107, for December 30, 2026 through December 29, 2027. Bidders need a permanent office and phone listing in France and French insurance registration. Prices must be in Euros. The response due date is November 6, 2026, 4:00 PM UTC+1 (10:00 AM Eastern). More in the summary
AI summary Beta
This summary may miss requirements: 1 of 2 attachments weren't read (Attachment B - Sinister Statistics.xlsx). Check the attachments on SAM.gov.
The U.S. Embassy Paris (State Department) wants a French-licensed insurer or broker to insure its official vehicles in France under solicitation 19FR6326Q0107, for December 30, 2026 through December 29, 2027. Bidders need a permanent office and phone listing in France and French insurance registration. Prices must be in Euros. The response due date is November 6, 2026, 4:00 PM UTC+1 (10:00 AM Eastern).
Who can bid (6)
- Active SAM.gov registration before sending the offer
- An established business with a permanent physical address and telephone listing in France, shown by a Kbis or equivalent document
- All licenses and permits French law requires, including registration on the ORIAS register (for brokers) and compliance with the code des assurances
Show all 6Show fewer
- A Project Manager or liaison who understands written and spoken English and French
- Prior vehicle insurance experience in France over the past 3 years, with references
- Contractor professional civil liability insurance certificate and a financial guarantee certificate
How to submit: Email to Pariscontracting@state.gov. Quotes must be in English.. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (10)
From the version posted Oct 23, 2026.
- Serious: Permanent office and phone listing in France required. A U.S. small business without a French company registration and a local office cannot meet this requirement.
- Serious: French insurance licenses and ORIAS registration. The bidder must hold the permits and licenses French law requires and be on the ORIAS register, or, for a broker, show the insurer is licensed in France.
- Serious: Prior vehicle insurance experience in France. The client list must show vehicle insurance work in France in the past 3 years, which a new entrant would not have.
Show all 10Show fewer
- Worth checking: English and French speaking project manager. The named contact for the Embassy must handle both languages in writing and speech.
- Worth checking: Prices in Euros; local taxes on the contractor. All premiums are in Euros, VAT is a separate line, and any other local taxes are paid by the contractor without recourse to the Government.
- Worth checking: Pricing table and VAT wording differ. The pricing table headings say all taxes included, but section 3.2 says VAT is not in the rates and is priced as a separate line. Ask the contracting officer how to fill the table.
- Worth checking: Claims statistics attached but not read. Attachment B, Sinister Statistics (a spreadsheet of past claims), was attached but not read and likely affects pricing.
- Minor: Order minimum and maximum of vehicles. The Government must order at least 70 vehicles and at most 120 a year, while the fleet is 113, so the premium depends on the fleet count at award.
- Minor: Free legal help, even after the policy ends. The contractor must manage court cases through final resolution at no extra charge, even after the policy has expired.
- Minor: At most one complaint a month. The performance standard allows one customer complaint per month, and repeat complaints for the same fault are not permitted.
Read from the notice and 1 attachment. 1 of 2 not read. Show which files.
- 19FR6326Q0107.pdf (read)
- Attachment B - Sinister Statistics.xlsx: not read (the AI doesn't read this file type yet): open it on SAM.gov
Full summary
What they want
- Third-party liability insurance for the Embassy fleet: 113 vehicles at release, including trucks, panel vans, a forklift and armored vehicles (quantity 14)
- Bodily injury and property damage cover, valid 24 hours a day, in France and abroad
- 24/7 assistance, including towing, for 112 vehicles (the forklift is excluded)
- Claims handling: settle repair estimates, appoint an expert within 8 days, pay repair invoices within 30 days
- Short-term cover for visiting VIP vehicles, priced at one twelfth of the annual premium per vehicle per visit
- A contract representative and alternate, plus a yearly reconciliation of vehicles added and removed (Excel list and invoice)
- Legal help on court cases at no extra charge, if the Department of Justice approves it in advance and the contracting officer asks
- Certificates and stickers for each vehicle
- Contract type
- Indefinite-delivery indefinite-quantity (IDIQ) contract: the Government orders vehicles as needed, between a minimum and maximum. Orders are firm-fixed-price (FFP): one set price, whatever the work ends up costing.
- Period of performance
- One year, December 30, 2026 through December 29, 2027. The Government may extend services for up to 6 months under FAR 52.217-8.
- Place of performance
- Paris, France: Paris, its suburbs and consular posts in Strasbourg, Marseille, Nice, Bordeaux, Lyon and Rennes
- Estimated value
- Not stated
- How they'll choose
- Lowest price technically acceptable (LPTA): award to the lowest-priced offer that is acceptable and from a responsible bidder. Price is offered prices times estimated quantities, including options.
- Offers due
- November 6, 2026, 4:00 PM UTC+1 (10:00 AM Eastern)
- How to submit
- Email to Pariscontracting@state.gov. Quotes must be in English.
What they'll judge offers on
- Price: offered prices times the estimated quantities in the pricing schedule, giving a grand total
- Technical acceptability: complies with the RFQ terms and the technical information required in Section 3
- Responsibility (FAR Part 9): financial resources, ability to meet the performance period, integrity and business ethics, organization, experience, skills, equipment and facilities
What to include when you submit
- Send the completed SF 1449 (Standard Form 1449, the commercial item order form) cover page, with blocks 12, 17, 19-24 and 30 filled in
- Complete the Section 1 pricing tables, with prices in Euros
- Complete Section 5, Representations and Certifications
- Include proof of SAM.gov registration
- Name a Project Manager or liaison who understands written and spoken English and French
- Show a permanent physical address and telephone listing in France, with a Kbis (French company registration extract) or equivalent
- List clients from the past 3 years showing vehicle insurance experience in France, with contract dates, places of performance, values, and contact names, phone and fax numbers and emails
- Show the people, equipment and financial resources to perform
- Send licenses and permits required by French law, including proof of registration on the ORIAS register and a statement that you follow the code des assurances
- Brokers must also send a statement from the insurance company that it is licensed and compliant in France
- Describe the insurance services, guarantees and conditions offered
- Complete the claims section of the statement of work (the settlement amounts in Euros)
- Send a copy of the contractor's professional civil liability insurance certificate and a copy of the financial guarantee certificate
- Disclose any intended use of artificial intelligence in the offer, under clause 652.239-801
Not in the notice text
- Attachment B, Sinister Statistics.xlsx (claims history) was attached but not read; check it on SAM.gov before pricing
- No question deadline is stated in the documents read
- The settlement amounts in Euros for repair estimates (sections 5.1 and 5.2) are blank for the bidder to fill in
- The Government's estimate or budget for the insurance is not given
Eligibility and how to respond
- No set-aside: any business, large or small, can bid unless the notice says otherwise.
- How to submit, from the AI summary: Email to Pariscontracting@state.gov. Quotes must be in English. Check it in the notice before you send anything.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
Notice details
- Posted
- Oct 23, 2026
- Notice type
- Combined Synopsis/Solicitation
- Office
- U.S. Embassy Paris
- Product/service code
- G009 · Social – Non-Government Insurance Programs
- Business type
- Consulting & professional services (FedReady's grouping, from NAICS 524298)
- Versions
2 versions have been posted, newest first.
- Oct 23, 2026 · Amendment 0001 (this version)Due Nov 6, 2026 (changed)
- Sep 18, 2026 · Combined Synopsis/SolicitationDue Oct 19, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
Terms on this notice: Solicitation
Full notice text from SAM.gov
The Embassy of the United States in Paris, France, is releasing a solicitation for the Insurance of Official U.S. Mission France owned vehicles. The Government intends to award the contract resulting from this solicitation to the lowest priced technically acceptable offeror who is a responsible contractor. The Government may award the contract based on the initial offer without discussion. The resultant contract will be an IDIQ contract for one base year. All contractors have to be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to submitting an offer pursuant to FAR provision 52.204-7. Therefore, prospective offerors are encouraged to register at the earliest stage. The guidelines for registration in SAM are also available at: https://www.fsd.gov/fsd-gov/learning-center-system.do?sysparm_system=SAM ELECTRONIC SUBMISSIONS/RESPONSES: This opportunity allows for electronic responses. Please submit your offer to the ParisContracting@state.gov address prior to the response date and time.
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