Combined Synopsis/Solicitation
Janitorial Services Needed for the Eleven Point Ranger District- Mark Twain N.F.
Department of Agriculture · Forest Service
More open Forest Service contracts
AI summaryThe U.S. Department of Agriculture Forest Service (CSA East 6) wants routine janitorial cleaning at the Eleven Point Ranger District office in Doniphan, Missouri, about 10,000 square feet. The base year is expected to run from November 15, 2026 to November 14, 2027, with four one-year options. Quotes are due by email. More in the summary
A newer version of this notice was posted Oct 26, 2026. See the latest version.
AI summary Beta
Summary of another version of this notice: check what changed on SAM.gov. This summary may miss requirements: 1 of 6 attachments weren't read (Attachment C-Office Map.pdf). Check the attachments on SAM.gov.
The U.S. Department of Agriculture Forest Service (CSA East 6) wants routine janitorial cleaning at the Eleven Point Ranger District office in Doniphan, Missouri, about 10,000 square feet. The base year is expected to run from November 15, 2026 to November 14, 2027, with four one-year options. Quotes are due by email.
Who can bid
- Small business: the acquisition is a total small business set-aside under NAICS 561720 (size standard $22.0 million)
- Active SAM.gov registration with an active UEI at submission, during evaluation and throughout performance
How to submit: Email to Michael.Wheelock@usda.gov. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (9)
From the version posted Oct 26, 2026.
- Serious: Total small business set-aside. Only small businesses can bid; larger firms and other firms cannot.
- Serious: Price-first award: lowest price wins if technically acceptable. Quotes are ranked by total five-year price and only the lowest is checked first, so a high price may never be reviewed.
- Serious: Must price all five years. A quote that does not price the base year and all four option years is thrown out without review.
Show all 9Show fewer
- Worth checking: Cleaning only after 4:30 PM on Tuesdays and Fridays. Crews must work evenings on fixed days, and missed days must be made up on the nearest duty day; repeated missed days can lead to termination for default.
- Worth checking: Service Contract Act wage rates apply. Your price must cover the required wage and fringe benefits under wage determination 2015-5101, Revision 31, which the notice says applies to Ripley County, Missouri.
- Worth checking: Biobased product list and approval before work starts. You must send a product list for approval and use plant- or forestry-based cleaners where practicable; products the COR rejects must be replaced.
- Minor: Questions due November 4, 2026. Questions go by email to the contracting specialist by 4:00 PM EST on November 4, 2026, before the response due date.
- Minor: Plans due after award. The emergency plan is due five days after award and the quality control plan must be kept current and reviewed with the COR once a year.
- Minor: Quality thresholds with termination risk. Inspection defects and validated complaints are capped each month, and major deficiencies in scheduling, the quality control plan or materials approval may end the contract.
Read from the notice and 5 attachments. 1 of 6 not read. Show which files.
- Attachment A- Performance Work Statement.pdf (read)
- C04_CSS_Commerical Products and Services_Revised 01 Oct 26.pdf (read)
- Attachment B- Quality Assurance Surveillance Plan.pdf (read)
- Attachment E- Experience Questionnaire.pdf (read)
- Attachment D- Wage Determination 2015-5101.pdf (read)
- Attachment C-Office Map.pdf: not summarized: open it on SAM.gov
Full summary
What they want
- Clean the two-floor ranger station office (main floor and basement) on Tuesdays and Fridays, starting after 4:30 PM
- Basic cleaning: dust, sweep and mop hard floors, vacuum carpets and mats, remove trash, spot clean, clean glass
- Restroom cleaning and disinfecting, plus keeping soap, toilet paper and paper towels stocked
- Break room and kitchen area cleaning; dust-mop only in the computer room
- Wash and disinfect trash cans at least twice a year
- Supply all labor, equipment and cleaning products, using biobased (plant- or forestry-derived) products where practicable; the Government supplies toilet paper, paper towels, trash bags and liquid hand soap
- Keep a quality control plan (QCP: your written plan for checking your own work) and an emergency plan
- Contract type
- Firm-fixed-price (FFP: one set price) purchase order, with one award planned. Services are covered by the Service Contract Act (a federal law that sets minimum wages for service workers)
- Period of performance
- 1 base year (November 15, 2026 to November 14, 2027) plus 4 one-year options, through November 14, 2031. Total duration not to exceed five years and six months
- Place of performance
- Eleven Point Ranger Station, 66 Confederate Ridge Road, Doniphan, Missouri 63935
- Estimated value
- Not stated
- How they'll choose
- Lowest price, technically acceptable (LPTA): the lowest-priced quote is checked first for technical acceptability and past performance; if it passes, award goes to that quoter
- Offers due
- November 9, 2026, 10:00 AM Eastern
- How to submit
- Email to Michael.Wheelock@usda.gov
What they'll judge offers on
- Price: total across the base year and all four option years, ranked lowest to highest
- Technical capability: short narrative on how you will meet the work statement, with your equipment list and key personnel including supervisors (pass/fail)
- Past performance: similar janitorial or custodial work in the past three years (pass, fail or neutral; a firm with no record gets neutral, which passes)
What to include when you submit
- Email the complete quote to Michael.Wheelock@usda.gov; late submissions will be rejected
- Give separate prices for the base year and each of the four option years; a quote missing any year is unresponsive and excluded
- Include a short technical narrative with your equipment inventory and the key personnel and supervisors who will manage the ranger station
- Include past performance (references, contract numbers and points of contact) for similar janitorial or custodial work in the past three years
- The Experience Questionnaire (Attachment E) is an optional submission
- Hold your prices firm for 90 calendar days from the date offers are received
- Keep an active SAM.gov registration and Unique Entity Identifier (UEI) at submission, during evaluation and throughout the work
After award, you must have
- Enrollment in the Treasury Department's Invoice Processing Platform (IPP) for invoicing; invoices go monthly From C04_CSS_Commerical Products and Services_Revised 01 Oct 26.pdf:
Mandatory enrollment and submission through the Department of the Treasury's Invoice Processing Platform (IPP) via IPP.gov.
- Pay at least the Service Contract Act wage determination rates; the notice lists janitors at $15.90 per hour plus $5.92 per hour in fringe benefits ($5.42 if Executive Order 13706 applies) From C04_CSS_Commerical Products and Services_Revised 01 Oct 26.pdf:
This contract is subject to the Service Contract Act.
- Submit the list of cleaning products (manufacturer and brand) to the contracting officer's representative (COR) for approval before work starts From C04_CSS_Commerical Products and Services_Revised 01 Oct 26.pdf:
…must submit a complete, compliant product list organized by manufacturer and brand name to the Contracting Officer’s Representative (COR) for official review…
Not in the notice text
- Attachment C, the Office Map (upper and lower floor layouts), is attached but was not read because it is a scanned image
- No Government estimate or budget is given
- The text does not say whether liability insurance or bonding is required beyond the PWS line that the contractor supplies insurance
Eligibility and how to respond
- Set aside for small businesses: only a business that counts as small under this notice's NAICS code can bid as the prime contractor. More open small business set-asides under NAICS 561720
- How to submit, from the AI summary: Email to Michael.Wheelock@usda.gov. Check it in the notice before you send anything.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
Notice details
- Posted
- Oct 26, 2026
- Notice type
- Combined Synopsis/Solicitation
- Office
- USDA-FS, CSA East 6, Atlanta, GA
- Product/service code
- S201 · Housekeeping – Custodial Janitorial
- Business type
- Facilities, janitorial & grounds (FedReady's grouping, from NAICS 561720)
- Versions
4 versions have been posted, newest first.
- Oct 26, 2026 · Amendment 0003Due Nov 9, 2026
- Oct 26, 2026 · Amendment 0002 (this version)Due Nov 9, 2026
- Oct 26, 2026 · Amendment 0001Due Nov 9, 2026
- Oct 26, 2026 · Combined Synopsis/SolicitationDue Nov 9, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Set-aside contracts explained
Terms on this notice: Solicitation, Set-aside
Full notice text from SAM.gov
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12. This announcement constitutes the only solicitation. Quotations are being requested and a separate written solicitation will not be issued. Solicitation number 12444527Q0007 is issued as a Request for Quotation (RFQ) for routine janitorial and custodial services for the Eleven Point Ranger District office on the Mark Twain National Forest. This acquisition is a Total Small Business Set-Aside. The applicable North American Industry Classification Standard Code is 561720. The small business size standard is $22.0 Million. This acquisition is a Total Small Business Set-Aside. All responsible sources may submit a quotation which will be considered by the agency. Statement of Requirement The U.S. Department of Agriculture (USDA), Forest Service, requires a services contract to provide routine janitorial and custodial services. Performance shall take place at the Eleven Point Ranger Station, 66 Confederate Ridge Road, Doniphan, Missouri 63935. The facility consists of two floors (a main floor and a basement level) combining for a total area of approximately 10,000 square feet. See Attachment A - Performance Work Statement (PWS) for a complete list of requirements.
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