Combined Synopsis/Solicitation
VA Police Psychological Evaluations
Department of Veterans Affairs
AI summaryOnly certified service-disabled veteran-owned small businesses (SDVOSBs) in the SBA certification database can bid on solicitation 36C26327Q0038. It is a request for quotes (RFQ) from the Department of Veterans Affairs, Network Contract Office 23. The VA wants psychological evaluations of VA Police Officer applicants and current officers for the Minneapolis VA Health Care System in Minneapolis, MN. The response due date is November 6, 2026, 12:00 PM Central. One firm-fixed-price (FFP: one set price per unit) award is planned, for a base year from March 1, 2027 plus four option years. More in the summary
AI summary Beta
Only certified service-disabled veteran-owned small businesses (SDVOSBs) in the SBA certification database can bid on solicitation 36C26327Q0038. It is a request for quotes (RFQ) from the Department of Veterans Affairs, Network Contract Office 23. The VA wants psychological evaluations of VA Police Officer applicants and current officers for the Minneapolis VA Health Care System in Minneapolis, MN. The response due date is November 6, 2026, 12:00 PM Central. One firm-fixed-price (FFP: one set price per unit) award is planned, for a base year from March 1, 2027 plus four option years.
Who can bid (4)
- Certified SDVOSB listed in the SBA certification database at the time of offer and at award, and small under the NAICS 621330 size standard of $9 million. Quotes from other firms are not considered.
- Active SAM.gov registration with NAICS 621330 at the time of offer and award.
- Evaluators must be actively licensed psychologists or psychiatrists. A license from any state works for remote work, but on-site work at the VA needs a Minnesota license.
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- Agree not to pay more than 50% of the amount the VA pays you to firms that are not certified SDVOSBs (limitations on subcontracting for services). The signed certificate is due with the quote.
How to submit: Email to Cameron Rick at cameron.rick@va.gov, in Microsoft Word or Adobe PDF format. Faxed quotes are not accepted.. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (7)
From the version posted Oct 21, 2026.
- Serious: Certified SDVOSB required. Only firms listed as certified SDVOSBs in the SBA database at the time of offer and award can bid. A joint venture may qualify if it meets the SBA rules.
- Serious: Missing subcontracting certificate means exclusion. The signed VAAR 852.219-75 certificate must come with the quote, or the quote is excluded without further evaluation.
- Worth checking: Quote must be signed and every line priced. The SF 1449 must be signed and returned to be considered, and a quote that leaves any line item unpriced is not considered for award.
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- Worth checking: Licensed evaluator needed, Minnesota license for on-site work. Each evaluator must hold an active license, and copies go with the quote.
- Worth checking: 30-day turnaround on each report. Each Police Officer Recommendation Report is due within 30 calendar days of a complete VA referral, and the quality plan sets a 95% on-time target.
- Minor: Keep psychological records for seven years. Raw test data and notes stay with the psychologist, are kept for seven years and are not entered in VA health records.
- Minor: Business Associate Agreement must be signed with the quote. The HIPAA business associate agreement covers handling of protected health information and is due with the quote.
Read from the notice and 2 attachments. Show which files.
- 36C26327Q0038.pdf (read)
- Records Management Language for Contracts _ National Archives.pdf (read)
Full summary
What they want
- Pre-employment psychological evaluations of VA Police Officer applicants (15.00 EA in each period)
- Periodic (annual) psychological evaluations of current VA Police Officers (40.00 EA in each period)
- Directed or special fitness-for-duty evaluations when the VA refers an officer (5.00 EA in each period)
- Use licensed psychologists or psychiatrists trained in police officer evaluation, working remotely, on site or at your own location
- Deliver a Police Officer Recommendation Report within 30 calendar days after a complete VA referral
- Send a quarterly activity report, tell the VA about delays or no-shows, and keep evaluation records for seven years
- Contract type
- Firm-fixed-price (FFP), single award, request for quotes under FAR Part 12 (commercial products and services)
- Period of performance
- Base period March 1, 2027 to February 29, 2028, plus four option years, the last ending February 29, 2032. The VA may also extend services up to 6 months.
- Place of performance
- Minneapolis VA Health Care System, 1 Veterans Dr., Minneapolis, MN 55417. Evaluations may also be done remotely by video (telehealth) or at a contractor location.
- Estimated value
- Not stated
- How they'll choose
- Lowest price technically acceptable (LPTA): the lowest-priced quote that meets the minimum requirements wins.
- Offers due
- November 6, 2026, 12:00 PM Central
- How to submit
- Email to Cameron Rick at cameron.rick@va.gov, in Microsoft Word or Adobe PDF format. Faxed quotes are not accepted.
What they'll judge offers on
- Price: checked for being so low it shows a lack of understanding, compared with the Government's cost estimate and other quotes
- Technical acceptability: yes or no on whether every item required in the technical proposal is provided
- Past performance: 3 years of work shown with references
What to include when you submit
- Sign and return the SF 1449 (Standard Form 1449, the solicitation cover form): complete blocks 17a, 30a, 30b and 30c, show your UEI, and price every line item.
- Complete and sign the VAAR 852.219-75 limitations on subcontracting certificate and send it with the quote.
- Complete and sign the VHA 1605.05 Business Associate Agreement (the HIPAA privacy agreement) and send it with the quote.
- Technical proposal: a narrative on how you will provide all items and tasks in the statement of work, and a narrative on management capabilities and approach.
- Include copies of each evaluator's active psychologist or psychiatrist license, and certificates or a narrative for training in police officer psychological evaluation.
- If you use a subcontractor, give its name, business size and share of work by task. Add its signed statement that it read the statement of work and commits to perform.
- Put your business name, logo and address only on the first page of the proposal.
- Past performance: up to three letters of recommendation or references for the same or similar services, ongoing or in the past three years. Give each one's name, address, telephone number and point of contact.
- Hold your prices firm for 60 calendar days after the response due date.
- Make sure the whole quote is received before closing; that is the offeror's responsibility.
After award, you must have
- Evaluators must review VHA Directive 0730 and VA Handbook 5019 at contract start. From 36C26327Q0038.pdf:
Upon contract start and as required during contract performance, evaluators must review VHA…
Not in the notice text
- The Government's estimate or budget is not stated.
- No page limit for the technical proposal is stated.
- No incumbent or earlier contract is named.
- Answers to technical questions will be posted as an amendment to the solicitation.
- The VHA Directive 0730(1) appendices (authorization form and report framework) are cited but not attached in the text read.
Eligibility and how to respond
- Only service-disabled veteran-owned small businesses (SDVOSBs) certified through SBA's VetCert can bid as the prime contractor. Not certified through VetCert yet? Apply on VetCert (SBA), or start with the SDVOSB guide. More open service-disabled veteran-owned set-asides under NAICS 621330
- How to submit, from the AI summary: Email to Cameron Rick at cameron.rick@va.gov, in Microsoft Word or Adobe PDF format. Faxed quotes are not accepted. Check it in the notice before you send anything.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
Notice details
- Posted
- Oct 21, 2026
- Notice type
- Combined Synopsis/Solicitation
- Office
- Network Contract Office 23 (36C263), Saint Paul, MN
- Product/service code
- Q519 · Behavioral and Mental Health
- Business type
- Medical & healthcare (FedReady's grouping, from NAICS 621330)
- Versions
3 versions have been posted, newest first.
- Oct 21, 2026 · Combined Synopsis/Solicitation (this version)Due Nov 6, 2026 (changed)
- Oct 2, 2026 · Amendment 0001Due Oct 16, 2026
- Oct 2, 2026 · Sources SoughtDue Oct 16, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Open SDVOSB set-aside contracts
Terms on this notice: Solicitation, SDVOSB (service-disabled veteran-owned small business), Set-aside
Full notice text from SAM.gov
VA Police Psychological Evaluation services procurement for the Minneapolis VA Health Care System. This is a solicitation conducted using FAR Part 12 (Acquisition of Commercial Products and Commercial Services). Solicitation number 36C26327Q0038 is issued as a request for quotes (RFQ). Prospective offerors must be registered and current in the System for Award Management (SAM) database (https://www.sam.gov) at time of offer to the Government. This is a total SDVOSB set-aside and businesses must also be registered with the Small Business Administration to be eligible for award https://certifications.sba.gov/. Quotes will only be accepted from responsible contractors. The NAICS code for the solicitation is 621330 with a size standard of $9 million. A list of the contract line items, quantities, and units of measure are listed within the attached solicitation documentation. The VA anticipates one Firm Fixed Price award to provide services to the Minneapolis Health Care System, 1 Veterans Dr., Minneapolis, MN 55417 The period of performance is 03/01/2027 to 02/29/2028 with 4 option years if exercised. Technical questions on this solicitation are due via e-mail only to Cameron Rick, Contracting Specialist, at Cameron.rick@va.gov no later than 12:00pm Central time on 10/29/2026. Quotes are due to the Contracting Office by 12:00pm Central time on 11/06/2026. Quotes are required to be emailed to cameron.rick@va.gov prior to the solicitation closing date and time. It is the responsibility of the offeror to ensure their quote is received in its entirety by the Contracting Officer before the solicitation closing.
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