Solicitation
FY27: Perfusionist Services| NFSG
Department of Veterans Affairs
AI summaryOnly certified service-disabled veteran-owned small businesses (SDVOSBs) can quote. The Department of Veterans Affairs (VA), Network Contracting Office 8, for the Malcolm Randall VA Medical Center in Gainesville, Florida, wants on-site heart-lung machine (perfusion) and autotransfusion services from five full-time staff. The base year runs January 7, 2027 to January 6, 2028, with four one-year options. The response due date is November 6, 2026, 12:00 PM Eastern, by email. More in the summary
AI summary Beta
The notice looks incomplete: Attached but not read: the middle of S02 - 36C24827Q0013_solicitation_Final.pdf (about pages 29 to 68 of 86), which holds the contract clauses, including supplemental insurance requirements, the indemnification and medical liability insurance amounts, the key personnel clause and personnel vetting. Check the attachments on SAM.gov.
Only certified service-disabled veteran-owned small businesses (SDVOSBs) can quote. The Department of Veterans Affairs (VA), Network Contracting Office 8, for the Malcolm Randall VA Medical Center in Gainesville, Florida, wants on-site heart-lung machine (perfusion) and autotransfusion services from five full-time staff. The base year runs January 7, 2027 to January 6, 2028, with four one-year options. The response due date is November 6, 2026, 12:00 PM Eastern, by email.
Who can bid (7)
- Be a certified service-disabled veteran-owned small business (SDVOSB), registered in SAM and verified in the Small Business Administration (SBA) certification database both when quoting and at award
- Active SAM registration and SBA database verification at quote time and at award
- Do not pay more than 50% of the amount paid by the government to firms that are not certified SDVOSBs or veteran-owned small businesses (limitations on subcontracting), with a signed certification sent with the quote
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- Propose at least five key personnel: four Board Certified Perfusionists (certified by the American Board of Cardiovascular Perfusion) and one Certified Autotransfusionist, each licensed (full, unrestricted license from any state) and available at award
- Key staff must be available when the contract is awarded; a quote with an unavailable person is unacceptable
- Proof of indemnification and medical liability insurance with the quote
- Staff must not appear on the HHS Office of Inspector General (OIG) exclusion list; submitting a quote certifies this
How to submit: Email to Contracting Officer Peter Bedard at peter.bedard@va.gov. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (11)
From the version posted Oct 16, 2026.
- Serious: SAM.gov and the solicitation disagree on the set-aside. SAM.gov lists a set-aside for service-disabled veteran-owned small businesses (SDVOSB), but the solicitation the AI read says no set-aside. Ask the contracting officer which applies before you bid.
- Serious: Total SDVOSB set-aside: only certified service-disabled veteran-owned small businesses can quote. The company must be verified in the SBA certification database when it quotes and at award; other businesses cannot compete.
- Serious: Named key staff must be available at award. The quote must name five people with ABCP certification and licenses, and a quote that includes anyone unavailable at award is unacceptable; a business without these staff cannot bid.
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- Serious: 24/7 on-call coverage within 30 minutes. One perfusionist must be on call every day of the year, including federal holidays, within 30 minutes of the hospital; on-call time is not paid separately, and a replacement is needed within 2 hours if a shift is missed.
- Worth checking: Minimum experience differs: 10 years in the work statement, 3 years in the quote instructions. The performance work statement asks for at least ten years of experience and 1000 clinical cases, while the quote instructions ask for a minimum of three years of continuous certified experience; ask the Contracting Officer which governs.
- Worth checking: Limitations on subcontracting certificate must be sent with the quote. Offers without the signed certificate are ineligible, and the firm cannot pay more than 50% of the amount paid to non-certified firms.
- Worth checking: Large, four-volume quote; missing information can make it unacceptable. Failing to submit complete information as instructed can be grounds to treat the quote as ineligible, so every required item needs an answer or a stated omission.
- Worth checking: Credentialing before work starts. VA must credential and privilege each person, and no one starts until the Contracting Officer sends written notice, so award does not mean immediate start.
- Worth checking: Replacement coverage within 2 hours. The contractor covers sick leave, vacations and gaps, and must supply a replacement within 2 hours if a scheduled provider cannot finish a shift.
- Minor: Price acceptance period differs from the base provision. The addendum extends the acceptance period to 90 days from a stated 30, while the base provision text says 60 calendar days; plan to hold prices for 90 days.
- Minor: Attachment 6 carries other solicitation numbers. The Limitations on Subcontracting certificate names a different request for quotation (Radiation Oncology); ask the Contracting Officer to confirm it is the right form.
Read from the notice and 7 attachments. Show which files.
- S02 - 36C24827Q0013_solicitation_Final.pdf (read)
- Attachment 3 - Contractor Rules of Behavior.pdf (read)
- Attachment 4 - QASP.pdf (read)
- Attachment 6 - VA NOTICE OF LIMITATIONS ON SUBCONTRACTING CERTIFICATION.pdf (read)
- Attachment 1 - Conflict of Interest.pdf (read)
- Attachment 2 - Certification of Immigration and Nationality Act.pdf (read)
- Attachment 5 - Past Performance Questionnaire.pdf (read)
Full summary
What they want
- Provide 5 full-time on-site staff: four board-certified perfusionists (heart-lung machine specialists) and one certified autotransfusionist (blood-salvage specialist), 2,080 hours each per year
- Run VA-owned heart-lung machine, autotransfusion pump, intra-aortic balloon pump and centrifugal ventricular assist device for bypass and valve surgery, plus balloon pump and ECMO (extracorporeal membrane oxygenation, heart-lung support) cases in the intensive care unit
- Cover Monday through Friday, 8:00 AM to 4:30 PM, with one perfusionist on call 24 hours a day, 7 days a week, including federal holidays, within 30 minutes of the facility
- Cover absences: provide a replacement within 2 hours if a scheduled provider cannot finish a shift
- Record care in the VA electronic health record, complete the transfusion record (SF-518) and report patient safety incidents within 24 hours
- Keep licenses, certifications and VA-required training current, and take part in quarterly quality meetings
- Register in CPARS (the government contractor performance rating system) within 30 days after award
- Contract type
- Firm-fixed-price (FFP: one set price, whatever the work ends up costing), request for quotation (RFQ) under Standard Form 1449 (SF 1449)
- Period of performance
- Base year January 7, 2027 to January 6, 2028, plus four one-year options (to January 6, 2032); the contract can also be extended up to six months under the option to extend services clause
- Place of performance
- On site at Malcolm Randall VA Medical Center, 1601 SW Archer Rd, Gainesville, FL 32608
- Estimated value
- Not stated
- How they'll choose
- Comparative best-value evaluation of quotes; technical capability and past performance together are significantly more important than price. The Government may pay more than the lowest price.
- Offers due
- November 6, 2026, 12:00 PM Eastern
- How to submit
- Email to Contracting Officer Peter Bedard at peter.bedard@va.gov
What they'll judge offers on
- Technical Capability: (A) Qualifications of Candidates, (B) Experience of Candidates, (C) Company Staffing Plan (quality control, staffing and contingency plans)
- Past Performance: recency and relevance of up to three prior contracts (size, scope, complexity); VA medical center references are generally considered more relevant
- Price: reasonableness, with all option years added to the base year
What to include when you submit
- Send four separate volumes: General, Technical Capability, Past Performance and Price. Head each volume, number every page, and put the company name, date and RFQ number in the header or footer
- Volume 1 (General): complete SF 1449 blocks 12, 17a and 30a, b and c; fill in Section B.1a contractor information and the amendment acknowledgment; complete and return Section D attachments D.1 through D.6
- Volume 2 (Technical), for each key person and substitute: licenses and board certification with primary source verification, ABCP (American Board of Cardiovascular Perfusion) certification, autotransfusionist certification, National Provider Identifier (NPI), CV or resume, prior malpractice claims, and proof that the staff list was checked against the OIG exclusion list
- If a key person is not currently employed, include a letter of commitment from that person; if employed, say who the current employer is
- Volume 2 (Technical), company items: proof of indemnification and medical liability insurance, recruiting capability, turnover rate, quality control plan, contingency plan, territorial limits by county, time from notice to contacting the facility, and any complaints with the Area Healthcare Agency (AHCA)
- Include an organizational conflict of interest statement for the company and any subcontractors, and the NPI confirmation notice with the quotation
- Volume 3 (Past Performance): list up to three prior contracts similar in size and scope from the last three years of the solicitation issue date, with company, service, customer, contract number, dollar value, period of performance and assessor contact
- Volume 3: also give references with first-hand knowledge of the proposed candidates, and up to three references (federal, state, local or private) with names, telephones and emails for the same type of service
- Volume 4 (Price): price every line for the base year and all option years; edit the sub-line numbers (SLINs) to match the number of key personnel and give each person's title
- Hold quoted prices for 90 calendar days; sign and return the Limitations on Subcontracting certification (Attachment 6) with the quote
- Send written questions by email before the question deadline; answers will be posted as an amendment on SAM.gov
After award, you must have
- Each person must be credentialed and privileged by the VA facility before providing services, and no one may report to duty until the Contracting Officer gives written notice From S02 - 36C24827Q0013_solicitation_Final.pdf:
Contractor shall not have any personnel report to…
- Proof of tuberculosis testing, immunities and vaccinations for physicians within 5 calendar days after contract award and before the first duty shift From S02 - 36C24827Q0013_solicitation_Final.pdf:
…shall provide proof of the following for physicians within five (5) calendar days after…
Current contractor
No incumbent is named. The Past Performance Questionnaire says the medical center has an ongoing requirement for these services.
Not in the notice text
- Attached but not read: the middle of S02 - 36C24827Q0013_solicitation_Final.pdf (about pages 29 to 68 of 86), which holds the contract clauses, including supplemental insurance requirements, the indemnification and medical liability insurance amounts, the key personnel clause and personnel vetting.
- The insurance amounts a contractor must carry are not in the text that was read.
- Attachment 1 (Conflict of Interest) could not be read; check the form on SAM.gov.
- The quote instructions give no page limit for any volume.
- The Government does not state a dollar estimate for the contract.
Eligibility and how to respond
- Only service-disabled veteran-owned small businesses (SDVOSBs) certified through SBA's VetCert can bid as the prime contractor. Not certified through VetCert yet? Apply on VetCert (SBA), or start with the SDVOSB guide. More open service-disabled veteran-owned set-asides under NAICS 621399
- How to submit, from the AI summary: Email to Contracting Officer Peter Bedard at peter.bedard@va.gov. Check it in the notice before you send anything.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
Notice details
- Posted
- Oct 16, 2026
- Notice type
- Solicitation
- Office
- 248-Network Contract Office 8 (36C248), Tampa, FL
- Product/service code
- Q524 · Cardiothoracic Surgery
- Business type
- Medical & healthcare (FedReady's grouping, from NAICS 621399)
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Open SDVOSB set-aside contracts
Terms on this notice: Solicitation, SDVOSB (service-disabled veteran-owned small business), Set-aside
Full notice text from SAM.gov
The Contractor will provide Perfusion/Autotransfusion Services in support of the Malcolm Randall VA Medical Center (MRVAMC) located at 1601 SW Archer Rd, Gainesville, FL 32608 Please see document S02 - 36C24827Q0013_solicitation_Final for the solicitation
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