Combined Synopsis/Solicitation
USMMA Medical, Dental, Counseling services
Department of Transportation · Maritime Administration
AI summaryThis is Phase I of a two-phase buy, solicitation 6923G227R00002. Technical approach and past performance, with no price, are due by the response due date of November 12, 2026, 2:00 PM Eastern. The Standard Form 1449 (SF 1449, the solicitation cover form) shows November 11, 2026, so confirm the day. The Maritime Administration, for the U.S. Merchant Marine Academy in Kings Point, NY, wants a single-award IDIQ (indefinite delivery, indefinite quantity: work comes as task orders). It covers on-site medical, dental, counseling and pharmacy care for about 1000 midshipmen, with a $30.1M ceiling. Phase II (price and a virtual oral presentation) follows an advisory notice; firms must tell the contracting officer within 3 business days to go on. More in the summary
AI summary Beta
This summary may miss requirements: 1 of 6 attachments weren't read (Attachment 2- Pricng Sheet 10.22.26.xlsx). Check the attachments on SAM.gov.
This is Phase I of a two-phase buy, solicitation 6923G227R00002. Technical approach and past performance, with no price, are due by the response due date of November 12, 2026, 2:00 PM Eastern. The Standard Form 1449 (SF 1449, the solicitation cover form) shows November 11, 2026, so confirm the day. The Maritime Administration, for the U.S. Merchant Marine Academy in Kings Point, NY, wants a single-award IDIQ (indefinite delivery, indefinite quantity: work comes as task orders). It covers on-site medical, dental, counseling and pharmacy care for about 1000 midshipmen, with a $30.1M ceiling. Phase II (price and a virtual oral presentation) follows an advisory notice; firms must tell the contracting officer within 3 business days to go on.
Who can bid (4)
- NAICS code 621399 and PSC code Q201 must be in your SAM.gov registration representations and certifications before the RFP closes. The solicitation is full and open (no set-aside).
- Large businesses under NAICS 621399 must send a small business subcontracting plan with Volume I.
- Past performance must be as the prime contractor, recent (current with at least 6 months of performance, or finished within 3 years), with one reference who returns the questionnaire.
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- A Physician (MD) key person whose résumé meets or exceeds the minimum requirements in the performance work statement (PWS).
How to submit: Email to Durba.Ray@dot.gov, with copies to NarineA@usmma.edu and Brian.Wiley.ctr@dot.gov. Questions go to the same addresses.. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (10)
From the version posted Oct 22, 2026.
- Serious: Two-phase process: Phase I first, then Phase II after an advisory notice. Phase I (technical approach and past performance, no price) has the only stated due date. Phase II is price and an oral presentation, with a date not given in the text read. Tell the contracting officer within 3 business days of the advisory notice to go on.
- Serious: Your past performance reference must send the questionnaire to the buyer. Your reference emails the questionnaire straight to the contracting officer by the response due date. Missing information on the example means an Unacceptable past performance rating.
- Worth checking: Large staffing commitment of about 34,970 hours a year. The staffing plan must meet or exceed the IDIQ targets, with about 20 positions covering weekends, and the solicitation says not to change the hours. A small firm needs hiring capacity and licensed clinicians ready.
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- Worth checking: Only a $1,000 minimum is guaranteed. The Government does not have to place task orders beyond the minimum, so revenue is not assured.
- Worth checking: 24/7/365 mental health access and an oral presentation. Bidders must show they can run round-the-clock mental health resources, and the oral presentation scenario centers on it.
- Worth checking: Off-site care network with appointments within 2 days. The contractor must coordinate off-site referrals and have access to a provider network that gives appointments within 2 days.
- Minor: Order of importance and factor numbering are unclear. The RFP lists Technical Approach, then Past Performance, then Oral Presentation, yet also says all non-price factors are equal. Price is called Factor 3 but the order skips it.
- Minor: Past performance recency is measured two ways. One paragraph counts 3 years back from the close of the RFP; another counts from the posting of the RFP. Ask the contracting officer which applies.
- Minor: Stated total hours do not add up. The RFP says total hours are 192,695, but 34,970 for each of five years plus 17,485 for six months comes to 192,335. Use the pricing sheet hours and ask which is right.
- Minor: Wording from other documents appears in this RFP. Section B calls this an IDIQ for campus-wide maintenance services, the past performance form is titled maintenance, and one page cites solicitation 6923G226R000003. Ask which text governs.
Read from the notice and 5 attachments. 1 of 6 not read. Show which files.
- RFP 6923G227R000002 Medical-dental-10222026.pdf (read)
- Attachment 1- PWS 10222026.pdf (read)
- Attachment 4 -SBSubcontracting Plan Template pdf.docx (read)
- Attachment 5 - Past Performance Questionnaires.docx (read)
- Attachment 3 -Wage Determination.pdf Nassau County.pdf (read)
- Attachment 2- Pricng Sheet 10.22.26.xlsx: not read (the AI doesn't read this file type yet): open it on SAM.gov
Full summary
What they want
- Staff an on-site medical clinic seven days a week: physicians, physician assistants, registered nurses, medical office assistants and a medical services coordinator
- Staff dental services Monday to Friday: dentist, dental hygienist and dental assistant
- Provide counseling and mental health staff (psychologists, social workers, counselors) plus 24-hour, 7-day, 365-day access to mental health resources
- Supply all medical and dental equipment, recurring supplies, on-site lab and pharmacy services
- Run daily sick call and exams for sea duty, Coast Guard licensing and commissioning
- Provide other on-site roles: nutritionist or dietitian, emergency medical services supervisor, insurance specialist, contract manager and administrative assistants
- Provide equipment and infection control assessments and an orthopedic team physician and consultant
- Meet the projected staffing of 34,970 hours per year, which the solicitation says not to change
- Coordinate off-site referrals, keep a patient scheduling system, run a patient satisfaction survey and send monthly reports
- Contract type
- Single-award IDIQ. Task orders are firm-fixed-price (FFP: one set price, whatever the work ends up costing) and/or time-and-materials (T&M); most are expected to be FFP. Best value tradeoff award.
- Period of performance
- Base period January 28, 2027 to January 27, 2028, plus four 1-year options through January 27, 2032, and a possible 6-month extension under FAR 52.217-8. The RFP says these dates shift if the proposal due date is extended.
- Place of performance
- U.S. Merchant Marine Academy, Department of Health Services, Patten Hall, 300 Steamboat Road, Kings Point, NY 11024
- Estimated value
- $30.1M maximum value (ceiling) across all five years of performance, for all orders. Guaranteed minimum is $1,000.
- How they'll choose
- Best value tradeoff in two phases. Phase I: technical approach and past performance. Phase II: price and oral presentation. All non-price factors combined are significantly more important than price.
- Offers due
- November 12, 2026, 2:00 PM Eastern
- How to submit
- Email to Durba.Ray@dot.gov, with copies to NarineA@usmma.edu and Brian.Wiley.ctr@dot.gov. Questions go to the same addresses.
- Page limits
- Technical approach volume: 12 pages (résumés 2 pages each, not counted in the 12). Past performance example: 2 pages. Price volume (Phase II): no page limit.
What they'll judge offers on
- Phase I, Factor 1, Technical Approach: (a) management and staffing plan, (b) clinical model, (c) staffing targets and risk, (d) subcontractors, (e) Physician (MD) résumé, (f) equipment, lab, pharmacy and 24/7/365 mental health capability
- Phase I, Factor 2, Past Performance: one example, rated by confidence level (High, Medium, Low, Neutral)
- Phase II, Factor 3, Price: completeness, reasonableness, realism and the price narrative
- Phase II, Factor 4, Oral Presentation: virtual scenario on running a 24/7/365 mental health resource for midshipmen
What to include when you submit
- Phase I proposals: Volume I (Technical Approach) and Volume II (Past Performance). Volume I must not contain any price information.
- Volume I: management plan and staffing plan, and one résumé for the Physician (MD) key person. Name each subcontractor with address, unique entity identifier (UEI) and share of the work.
- Large businesses under NAICS 621399 add a small business subcontracting plan (Attachment 4 template) to Volume I.
- Volume II: one completed Past Performance Questionnaire (PPQ, Attachment 5) for one example within 3 years, as prime. Describe how it matches this work in scope, size and complexity.
- Your reference must email the PPQ directly to the contracting officer before the RFP closes; the Government will not accept supporting documents after closing.
- Section F.2 also says an original and one copy of the quality control plan (QCP) go to the contracting officer with the initial proposal.
- Phase II (firms that go on): a price volume as a PDF with a price narrative, plus the 3-tab Attachment 2 pricing sheet (Excel) with fully burdened rates.
- Phase II oral presentation: virtual, with 4 to 5 attendees who would work on the contract. The Government emails one scenario that day. Presenting takes up to 30 minutes. Send your slides the same day.
After award, you must have
- Performance must meet Joint Commission standards and New York State Department of Health standards. From RFP 6923G227R000002 Medical-dental-10222026.pdf:
Accreditation of Healthcare Organizations and New York State Department of Health.
- Confirm receipt of each task order to the contracting officer by email within 48 hours. From RFP 6923G227R000002 Medical-dental-10222026.pdf:
(c) The contractor must confirm receipt (via email) of Task Order to the CO within 48 hours of receiving it.
Not in the notice text
- Text was left out of the RFP (the middle, from about Section G to the start of Section L). Text was also left out of the PWS (staff qualifications, security, insurance). The pricing sheet (Attachment 2) is attached but not read. Check them on SAM.gov.
- The Phase II due date and the date of the advisory notice are not given in the text read.
- Minimum qualifications for key personnel, insurance requirements, background checks and security rules are in parts of the PWS not read.
- Escalation rates and the position hours for the pricing sheet are in Attachment 2, attached but not read.
- No incumbent or earlier contract is named in the text read.
- Attachment 3 is a Service Contract Act wage determination for Nassau and Suffolk Counties, New York (No. 2015-4157); how it applies to each position is not explained in the text read.
Eligibility and how to respond
- No set-aside: any business, large or small, can bid unless the notice says otherwise.
- How to submit, from the AI summary: Email to Durba.Ray@dot.gov, with copies to NarineA@usmma.edu and Brian.Wiley.ctr@dot.gov. Questions go to the same addresses. Check it in the notice before you send anything.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
Notice details
- Posted
- Oct 22, 2026
- Notice type
- Combined Synopsis/Solicitation
- Office
- 6923G2 DOT Maritime Administration, Kings Point, NY
- Product/service code
- Q201 · Medical – Managed Healthcare
- Business type
- Medical & healthcare (FedReady's grouping, from NAICS 621399)
- Versions
2 versions have been posted, newest first.
- Oct 22, 2026 · Amendment 0001 (this version)Due Nov 12, 2026 (changed)
- Oct 22, 2026 · Combined Synopsis/SolicitationDue Nov 11, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
Terms on this notice: Solicitation
Full notice text from SAM.gov
The Department of Transportation and United States Merchant Marine Academy (USMMA) has a need to award a Single-Award IDIQ in accordance with RFO Part 16 and 15 for Medical, Dental, Counseling, pharmacy, equipment services for the Midshipmen, USMMA. It is a full and open competition under NAICS code 621399 and PSC code Q201. All Offerors must have the NAICS code and PSC code in their SAM registration Reps and certifications prior to the close of the RFP. All questions are due by October 26, 2026, 2PM ET and must be emailed to Durba.Ray@dot.gov; cc NarineA@usmma.edu and Brian.Wiley.ctr@dot.gov. The RFP will close on November 12, 2026, 2PM ET. A Two-Phase Advisory Down-Select process will be utilized for this requirement. All Offerors are required to submit their proposals only on Phase I – Volume I- Factor 1- Technical Approach and Volume II – Factor 2- Past Performance per RFP section L – Instructions to the Offerors. Offerors proposals must be emailed to Durba.Ray@dot.gov; cc NarineA@usmma.edu and Brian.Wiley.ctr@dot.gov prior to the close of the RFP on November 12, 2026, 2PM ET. Attachment 5 – Past Performance Questionnaires must be emailed directly to the Contracting Officer, Durba.Ray@dot.gov; cc NarineA@usmma.edu and Brian.Wiley.ctr@dot.gov prior to close of the RFP directly by the Offeror’s Past Performance POC. See attachments.
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