Sources Sought
VA Police Psychological Evaluations
Department of Veterans Affairs
AI summaryThe VA's Network Contract Office 23 is asking firms whether they can provide psychological evaluations of VA police officer applicants and current officers for the Minneapolis VA Health Care System in Minnesota. This is a Sources Sought notice (market research only), so no bids are being accepted yet. If it becomes a contract, the planned base period starts 3/1/2027 and runs one year, with four one-year options. More in the summary
Market research, not a bid. Replying is free and tells Department of Veterans Affairs who could do this work. Send a short reply to the contracting contact; no price is needed. See the contact
A newer version of this notice was posted Oct 21, 2026. It moves the due date from Oct 16, 2026 to Nov 6, 2026, which is the date shown on this page. See the latest version.
AI summary Beta
Summary of the version posted Oct 2, 2026. The notice was amended Oct 21, 2026. The due date moved from Oct 16, 2026 to Nov 6, 2026. Check what else changed on SAM.gov.
The VA's Network Contract Office 23 is asking firms whether they can provide psychological evaluations of VA police officer applicants and current officers for the Minneapolis VA Health Care System in Minnesota. This is a Sources Sought notice (market research only), so no bids are being accepted yet. If it becomes a contract, the planned base period starts 3/1/2027 and runs one year, with four one-year options.
Who can bid (4)
- Evaluators must be licensed psychologists or psychiatrists trained in police officer psychological evaluation
- Evaluator must not be treating the officer or applicant, and any conflict of interest must be resolved before assignment
- Small businesses (including SDVOSB and VOSB) may not pay more than 50 percent of the contract amount to subcontractors that are not similarly situated entities
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- Registered in SAM with NAICS 621330 (Offices of Mental Health Practitioners), size standard $9 million; no set-aside is listed
How to submit: Email capability statement and any questions to cameron.rick@va.gov, due 5:00 PM Central Time, October 16, 2026. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (6)
- Worth checking: Sources Sought only, not a bid request. No solicitation exists yet and the VA may cancel the requirement, so responding does not secure a chance to bid.
- Worth checking: 30-day turnaround for every evaluation. Each evaluation and its report must be done and securely delivered within 30 calendar days of a complete referral.
- Worth checking: Paid only for completed, accepted evaluations. No payment for no-shows, cancellations or incomplete evaluations, so cash flow and scheduling risk sit with the contractor.
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- Worth checking: Specialized licensed staff required. Only licensed psychologists or psychiatrists with police-evaluation training can do the work, which limits small firms without such clinicians.
- Minor: Strict confidentiality and records rules. You must safeguard sensitive psychological data and keep records for seven years, with secure report delivery and no entry into VA health records.
- Minor: Limits on subcontracting. A small business must keep at least half of the work with itself or similarly situated firms, which limits teaming.
Read from the notice and 2 attachments. Show which files.
- VA_Police_Psychological_Evaluation_SOW.docx (read)
- 36C26327Q0038_1.docx (read)
Full summary
What they want
- Pre-employment psychological evaluations of VA police officer applicants (15 per year estimated)
- Annual (periodic) psychological evaluations of current VA police officers (40 per year estimated)
- Directed or special fitness-for-duty evaluations when VA Human Resources refers an officer (5 per year estimated)
- Follow VHA Directive 0730(1): written consent, individual interview, and psychological testing as required for each evaluation type
- Written Police Officer Recommendation Report for each evaluation, securely sent to the VA occupational health provider within 30 calendar days of a complete referral
- Quarterly Activity Report to the VA contracting officer's representative within 10 business days after each quarter ends
- Protect sensitive records and keep evaluation records for seven years
- Contract type
- Not stated. Services are nonpersonal and priced per evaluation (unit price CLINs).
- Period of performance
- Base period 3/1/2027 - 2/28/2028, plus four option years (through 2/28/2032)
- Place of performance
- Minneapolis VA Health Care System, 1 Veterans Drive, Minneapolis, MN 55417. Evaluations may be done remotely by telehealth, on-site, or at a contractor-arranged location.
- Estimated value
- Not stated
- Contract vehicle
- None required. Firms are asked to say whether services could be ordered against an existing contract such as a Federal Supply Schedule or GSA contract.
- Offers due
- 5:00 PM Central Time, October 16, 2026 (from the version posted Oct 2, 2026; amended since)
- How to submit
- Email capability statement and any questions to cameron.rick@va.gov
What to include when you submit
- Include organization name, UEI number, address, email of a point of contact who can verify your capabilities, website and telephone number
- Include a capability statement showing you can meet the specialized requirements in the Statement of Work
- Small businesses: estimate the percentage of services you would perform as prime and the percentage you would subcontract
- State whether the services could be ordered against a government contract you hold (FSS, GSA, NAC, etc.)
- Make sure SAM lists NAICS code 621330 if you are interested
Not in the notice text
- Whether a solicitation will be issued and whether it will be set aside for small business, SDVOSB or VOSB (the notice field shows no set-aside)
- Contract type and estimated value; the SOW unit-price table is blank and quantities are annual estimates only
- Evaluation method and factors for any future solicitation
- Who currently provides these evaluations, if anyone
- Exact solicitation release date
Eligibility and how to respond
- No set-aside. Any business can reply: this is market research, and no bid is being taken yet.
- To respond, send a short reply to the contracting contact near the top of this page. No price is needed.
Notice details
- Posted
- Oct 2, 2026
- Notice type
- Sources Sought
- Office
- Network Contract Office 23 (36C263), Saint Paul, MN
- Product/service code
- Q519 · Behavioral and Mental Health
- Business type
- Medical & healthcare (FedReady's grouping, from NAICS 621330)
- Versions
3 versions have been posted, newest first.
- Oct 21, 2026 · Combined Synopsis/SolicitationDue Nov 6, 2026 (changed)
- Oct 2, 2026 · Amendment 0001Due Oct 16, 2026
- Oct 2, 2026 · Sources Sought (this version)Due Oct 16, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
Terms on this notice: Sources sought notice
Full notice text from SAM.gov
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