Presolicitation
FY27 Remove/Install Two (2) Commercial-Grade Laser/LED Projectors
Department of Veterans Affairs
AI summaryThe Department of Veterans Affairs, for the Orlando VA Healthcare System, wants two new commercial-grade laser or LED projectors (QTY 2.00 EA) installed in Orlando, Florida, replacing two Christie WU7K-M lamp projectors and tied into the existing Crestron control system. The response due date is November 4, 2026, 1:00 PM Eastern, and all work must be done within 60 calendar days after award. The buyer compares quotes on technical capability, past performance and price, and may pick a quote that is not the lowest price. More in the summary
Advance notice of a coming solicitation, not a bid yet. If it asks for capability statements, sending one is free and puts you on Department of Veterans Affairs's list before the solicitation is posted. See the contact
A newer version of this notice was posted Oct 21, 2026. It moves the due date from Oct 16, 2026 to Nov 4, 2026, which is the date shown on this page. See the latest version.
AI summary Beta
Summary of another version of this notice: check what changed on SAM.gov.
The Department of Veterans Affairs, for the Orlando VA Healthcare System, wants two new commercial-grade laser or LED projectors (QTY 2.00 EA) installed in Orlando, Florida, replacing two Christie WU7K-M lamp projectors and tied into the existing Crestron control system. The response due date is November 4, 2026, 1:00 PM Eastern, and all work must be done within 60 calendar days after award. The buyer compares quotes on technical capability, past performance and price, and may pick a quote that is not the lowest price.
Who can bid (6)
- Small business status may be required: SAM.gov states no set-aside, but the clause list includes the notice of total small business set-aside clause. Confirm with the contracting officer
- Be an authorized dealer of the proposed projector manufacturer and give a letter of authorization with your quote
- Programmers doing the Crestron work must hold current Crestron certification
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- Installers must have demonstrated experience with commercial audio-visual projector installation
- Offer TAA-compliant projectors that are new, unused and factory sealed (no refurbished or gray-market equipment)
- Be registered in the System for Award Management (SAM)
How to submit: Not clearly stated: signed and dated offers go to the office specified in the solicitation (Network Contracting Office 8, Orlando VA Healthcare System); questions go to rohan.mckenzie@va.gov. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (11)
From the version posted Oct 21, 2026.
- Serious: Authorized-dealer letter and Crestron-certified programmer required. Without a letter of authorization from the projector maker and a certified Crestron programmer, a quote may not meet the technical capability factor.
- Worth checking: Set-aside is not stated on SAM.gov. The clause list includes the total small business set-aside notice, but SAM.gov gives no set-aside; ask the contracting officer who may bid.
- Worth checking: Past performance questionnaires come from your references. Your references must return their completed questionnaires directly to the contracting officer; ones you send in yourself are not considered.
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- Worth checking: On-site work limited to evenings, within 5 consecutive workdays. All on-site work happens Monday through Friday, 4:30 PM to 8:30 PM local time, and must finish in no more than five consecutive after-hours workdays.
- Worth checking: 60 days from award covers equipment lead time. Ordering, delivery, installation and final acceptance must all fit inside 60 calendar days after award.
- Worth checking: The site visit was Oct 12, 2026. Check the notice and its amendments for whether attendance was required, and whether another visit is offered.
- Minor: Response due date moved to November 4, 2026. Amendment 0001 extends the response due date to November 4, 2026, 1:00 PM; the original solicitation form shows October 26, 2026, 1:00 PM EDT.
- Minor: Service Contract Act wage determination applies. Wage determination 2015-4553, Revision 35 (Orange, Osceola and Seminole counties, Florida) sets the labor wage rule; the documents do not mention Davis-Bacon wages.
- Minor: Solicitation number mismatch on Attachment A. Attachment A, the request for information form, is headed with RFQ No. 36C24827Q0037, while the solicitation is 36C24827Q0036; ask the contracting officer which governs.
- Minor: Attachment B lists more requirements than the statement of work. The worksheet adds Ethernet/LAN control and brightness lines that are not in the statement of work's specification table, so quote to the longer list.
- Minor: No services or claims during a Government shutdown. If VA is affected by a shutdown during the work period, the contractor may not provide services or submit claims during or after it.
Read from the notice and 5 attachments. Show which files.
- 36C24827Q0036 0001.docx (read)
- 36C24827Q0036_1.docx (read)
- ATTACHMENT B TECHNICAL CAPABILITY WORKSHEET.docx (read)
- ATTACHMENT A REQUEST FOR INFORMATION.docx (read)
- ATTACHMENT C PAST PERFORMANCE QUESTIONNAIRE.docx (read)
Full summary
What they want
- Supply 2 new, factory-sealed, Trade Agreements Act (TAA, made in an approved country) compliant laser or LED projectors with interchangeable zoom lenses (item 0001, QTY 2.00 EA)
- Remove the 2 existing Christie WU7K-M projectors, palletize them for the Government's point of contact (POC), and give disposal paperwork (item 0002, QTY 1.00 SV)
- Install the new projectors in the existing mounting locations, with mounting, alignment, cabling and lens setup, after hours within no more than 5 consecutive workdays (item 0003, QTY 1.00 SV)
- Program and connect the projectors to the existing Crestron control system (a brand of room audio-visual control) and keep the current user screens working (item 0004, QTY 1.00 SV)
- Test the system, tune the image, give an end-user demonstration, and hand over as-built drawings, manuals and warranties (item 0005, QTY 1.00 SV)
- Hold a pre-installation site walk, scheduled within 10 calendar days after award, and send the final installation schedule and lens plan within 5 calendar days after the walk
- Pass through the full manufacturer warranty, at least 5 years on the projector and the illumination system, and warrant installation work for 90 calendar days after acceptance
- Contract type
- Firm-fixed-price (FFP: one set price, whatever the work ends up costing)
- Period of performance
- Base period November 9, 2026 to January 8, 2027; all work, including equipment lead time, within 60 calendar days after award
- Place of performance
- Orlando VA Medical Center, 13800 Veterans Way, Orlando, FL 32827; exact install locations set during the pre-installation site walk
- Estimated value
- Not stated
- How they'll choose
- Comparative evaluation under FAR 13.106-2(b)(3): quotes are compared to each other for the best benefit to the Government, and the lowest price does not have to win
- Offers due
- November 4, 2026, 1:00 PM Eastern
- How to submit
- Not clearly stated: signed and dated offers go to the office specified in the solicitation (Network Contracting Office 8, Orlando VA Healthcare System); questions go to rohan.mckenzie@va.gov
What they'll judge offers on
- Technical Capability: proposed projector characteristics (Attachment B worksheet), installation plan, and Crestron certification conformance (authorized-dealer letter and programmer certification)
- Past Performance: past performance questionnaires, the Contractor Performance Assessment Reporting System (CPARS, the government's contractor rating database), and other sources
- Price: the sum of all line-item prices is the Total Evaluated Price
What to include when you submit
- Complete and submit Attachment B, the Technical Capability Worksheet: name the make and model and fill in the proposed characteristics for all 20 listed items
- Include an installation plan with a day-by-day plan, the removal, disposal, testing and turnover approach, and the reason for your lens configuration
- Include a letter of authorization (LOA) showing you are a distributor of the proposed manufacturer's projectors
- Include proof of the certification held by the programmer who will do the Crestron integration and programming
- Complete and submit Section B.2, the Price/Cost Schedule, with the make and model written in for item 0001
- Past performance: send Attachment C to your references; a minimum of two (2) and a maximum of three (3) completed questionnaires should be returned on your behalf, sent by the references directly to the contracting officer, not by you
- Offers must include the solicitation number, your name, address and telephone number, your Unique Entity ID (UEI), and a statement of how far you agree with the solicitation terms and any amendments
- Hold your prices firm for 60 calendar days from the date for receipt of offers
- Acknowledge Amendment 0001 on the amendment acknowledgment line
- Send any request for information (RFI, a written question) on Attachment A, with the email subject line 'Request for Information 36C24827Q0036'
After award, you must have
- Get VA facility access and badging for on-site staff before their first day of on-site work From 36C24827Q0036_1.docx:
All Contractor personnel performing on-site work shall obtain VA facility access and badging prior to the first day of on-site work.
Current contractor
No incumbent contractor is named. The work replaces two existing Christie WU7K-M lamp-based projectors that the statement of work calls incumbent equipment.
Not in the notice text
- SAM.gov states no set-aside; the clause list includes the notice of total small business set-aside clause, and the solicitation form's set-aside boxes could not be read reliably, so check with the contracting officer
- How to submit the offer (email address or portal) is not stated; the documents say to submit to 'the office specified in this solicitation'
- No Government estimate or price ceiling is given
- Answers to any requests for information are to be issued by written amendment; Amendment 0001 only moves the response due date
- Page limits for the quote are not stated
Eligibility and how to respond
- Set aside for small businesses: only a business that counts as small under this notice's NAICS code can bid as the prime contractor. More open small business set-asides under NAICS 238210
- How to submit, from the AI summary: Not clearly stated: signed and dated offers go to the office specified in the solicitation (Network Contracting Office 8, Orlando VA Healthcare System); questions go to rohan.mckenzie@va.gov. Check it in the notice before you send anything.
- Construction contracts over $2,000 pay at least the local Davis-Bacon wage rates, from the wage determination in the solicitation. Price your labor from it: How to price a government contract, and how Davis-Bacon differs from the Service Contract Act.
Notice details
- Posted
- Oct 5, 2026
- Notice type
- Presolicitation
- Office
- 248-Network Contract Office 8 (36C248), Tampa, FL
- Product/service code
- 6730 · Photographic Projection Equipment
- Business type
- Construction & renovation (FedReady's grouping, from NAICS 238210)
- Versions
4 versions have been posted, newest first.
- Oct 21, 2026 · Amendment 0001Due Nov 4, 2026 (changed)
- Oct 7, 2026 · SolicitationDue Oct 26, 2026 (changed)
- Oct 5, 2026 · Amendment 0001Date Oct 16, 2026
- Oct 5, 2026 · Presolicitation (this version)Date Oct 16, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to read a government solicitation
- How to price a government contract
- Set-aside contracts explained
- Limitations on subcontracting
Terms on this notice: Solicitation, Set-aside
Full notice text from SAM.gov
End of Amendment 36C24827Q0036 0001.