Solicitation
FY27 Remove/Install Two (2) Commercial-Grade Laser/LED Projectors
Department of Veterans Affairs · Sol. 36C24827Q0036
Due in 17 days
AI summary Beta
The Department of Veterans Affairs (Network Contracting Office 8) needs a contractor to remove two old Christie WU7K-M lamp projectors at the Orlando VA Medical Center and supply, install and program two new laser or LED projectors tied into the hospital's Crestron control system. Work is done after hours over no more than five consecutive weekday evenings, and the notice shows a performance period of 9 November 2026 to 8 January 2027. It is a firm-fixed-price commercial purchase with quotes due 26 October 2026.
Watch out for
- Very tight after-hours install window. Removal, installation, cabling, Crestron programming, testing and training must all fit into no more than five consecutive weekday evenings of four hours each.
On-site work shall be completed within no more than five (5) consecutive after-hours workdays.
- 60-day total schedule including equipment lead time. All work, including ordering projectors with lenses, must finish within 60 days of award, which is risky if laser projectors have long lead times.
The Contractor shall complete all work including procurement lead time of equipment under this contract within sixty (60) calendar days after contract award.
- Set-aside status is unclear. SAM.gov says no set-aside while the solicitation form and clauses point to a total small business set-aside, so confirm with the Contracting Officer before bidding.
NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (DEVIATION)
- Short site visit and question deadlines. You must register by 12 October for the 14 October site visit and send RFIs by 16 October, only days after posting.
The site visit will begin promptly at 10:00 AM on October 14, 2026.
- Needs specialized certified and authorized staff. You need a Crestron-certified programmer and a distributor authorization letter from the projector maker, which a general electrician may not have.
- No claims during a Government shutdown. If the VA is hit by a shutdown, work must stop and you may not bill or claim costs, which could push out your schedule without pay for delays.
the Contractor shall not provide services or submit claims against the Government during or following the shutdown.
- Long warranty and reference requirements. You must pass through a 5-year manufacturer warranty on both projector and light source, give a 90-day installation warranty, and line up 2 to 3 references who return questionnaires themselves.
A minimum of two (2) and a maximum of three (3) completed questionnaires should be returned on your behalf.
- Document inconsistencies. Attachment A is headed with a different solicitation number (Q0037), the Past Performance form has a blank response date, and the evaluation factors spell Crestron as 'Creston'; confirm these details with the Contracting Officer.
RFQ No. 36C24827Q0037
Read from the notice and 4 attachments.
- 36C24827Q0036_1.docx
- ATTACHMENT B TECHNICAL CAPABILITY WORKSHEET.docx
- ATTACHMENT A REQUEST FOR INFORMATION.docx
- ATTACHMENT C PAST PERFORMANCE QUESTIONNAIRE.docx
Full brief
What they want
- Supply 2 new TAA-compliant commercial-grade laser/LED projectors with interchangeable zoom lenses (new, factory sealed, 5-year warranty)
- Remove the 2 existing Christie WU7K-M projectors and hand them over to the VA contact with disposal paperwork
- Install the new projectors in the existing mount locations, with alignment, lens, warp/blend and all cabling
- Integrate and program the new projectors with the existing Crestron control system (power, input, lens, warp/blend, status)
- Test and optimize the system, give an end-user demonstration, and hand over as-built documents and warranties
- Make a pre-installation site walk within 10 days of award and send an installation schedule and lens plan 5 days later
- Contract type
- Firm-fixed price (SF 1449 commercial purchase; five priced lines: equipment, removal, installation, Crestron integration, and testing and turnover)
- Period of performance
- Base period 9 November 2026 to 8 January 2027; SOW says all work, including equipment lead time, must finish within 60 calendar days of award. On-site work must fit within 5 consecutive after-hours workdays.
- Place of performance
- Orlando VA Medical Center, 13800 Veterans Way, Orlando, FL 32827 (the notice's place-of-performance field is blank)
- How they'll choose
- Comparative evaluation of quotes under FAR 13.106-2(b)(3); the Government may pick a quote that is not the lowest price if it offers added benefit. Order of importance is not stated.
- Offers due
- 26 October 2026 at 1:00 PM Eastern (EDT)
- How to submit
- Not clearly stated. Contracting Officer is Rohan McKenzie (rohan.mckenzie@va.gov, 407-631-8720); site visit names and written RFIs go to that email.
What they'll judge offers on
- Technical Capability (proposed projector characteristics, installation plan, Crestron certification conformance)
- Past Performance
- Price (sum of all line-item prices)
What to include when you submit
- Complete and return Section B.2 Price/Cost Schedule, including the projector make and model on line 0001
- Complete ATTACHMENT B Technical Capability Worksheet (20 salient characteristics, day-by-day installation plan, removal/disposal/testing/turnover approach, lens justification)
- Include a letter of authorization as a distributor of the proposed manufacturer and proof of the Crestron programmer's certification
- Have 2 to 3 references complete ATTACHMENT C and return it directly to the Contracting Officer; questionnaires sent by the offeror will not be considered
- Include the solicitation number, name, address, phone, UEI, and a statement of agreement with all terms, and acknowledge any amendments
- Site visit: send names and emails of attendees to the Contracting Officer by 1:00 PM ET on 12 October 2026; site visit is 14 October 2026 at 10:00 AM
- Send written questions on ATTACHMENT A by 1:00 PM ET on 16 October 2026, with subject line 'Request for Information 36C24827Q0036'; answers come by amendment
- Hold prices firm for 60 calendar days after the due date
You must have
- Be an authorized dealer of the manufacturer of the proposed projectors and provide a letter of authorization
The Contractor shall be an authorized dealer of the proposed manufacturer
- Crestron programming must be done by personnel with current Crestron certification
shall possess current Crestron certification appropriate to the system being programmed.
- Projectors must be new and TAA-compliant (no refurbished or gray-market equipment)
All equipment shall be new, unused, and factory sealed.
- Installers must have shown experience with commercial AV projector installation
- All on-site workers need VA facility access and badging before the first day of on-site work
All Contractor personnel performing on-site work shall obtain VA facility access and badging prior to the first day of on-site work.
- Active SAM registration and the security-prohibition representations (Huawei/ZTE, Kaspersky, FASCSA orders, Sudan, Iran) made by submitting a quote
- Possible small business set-aside: the SF 1449 form and the clause list refer to a total small business set-aside (NAICS 238210, size standard $19 million), though the SAM.gov notice field says no set-aside
NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (DEVIATION)
Current contractor
No incumbent contractor is named. The existing equipment is two Christie WU7K-M lamp-based projectors on the hospital's Crestron system. The reference product named is the Christie GS series, but equivalent products are allowed.
Not in the notice text
- How quotes must be delivered (email address or portal) is not clearly stated
- Estimated value or budget
- Relative importance of the technical, past performance and price factors
- Exact installation locations (identified at the site walk) and the room geometry that sets lens sizing
- Whether the set-aside is total small business or open to all
- The date by which past performance questionnaires must be received (shown as a blank placeholder)
- The full Service Contract Act wage determination (referred to by number only)
Is this a fit for your business?
Create a free accountFedReady checks notices like this against your business profile, tracks deadlines, and alerts you to new matches. Creating an account is free.
Key facts
- Response due
- Oct 26, 2026, 5:00 PM UTC
- Posted
- Oct 7, 2026
- Notice type
- Solicitation
- Solicitation
- 36C24827Q0036
- Agency
- Department of Veterans Affairs
- Office
- 248-Network Contract Office 8 (36C248)
- NAICS
- 238210
- Product/service code
- 6730
- Business type
- Construction & renovation
- Contracting contact
- Rohan McKenzieRohan.Mckenzie@va.gov
- Versions
- 3 (amended since first posted)
Full notice text from SAM.gov
END OF SOLICITATION
Similar open opportunities
- Local Area Network (LAN) Cable Installation & RepairTobyhanna Army Depot in Pennsylvania wants a small business to install, repair and maintain its Local Area Network cabling (copper Ethernet drops and fiber) and to slowly remove…
- Installation of Walkway LightsThe Interior Business Center, on behalf of the National Park Service, wants an electrical contractor to install 30 government-supplied replacement walkway lights at the Iwo Jima…
- Air Compressor RelocationThe Naval Research Laboratory (NRL) in Washington, DC wants a contractor to move two air compressors from inside Building 65 to a new metal shed outside, including new slab,…
- CLWTP FISMA ComplianceThe Bureau of Reclamation (Upper Colorado Region) wants a contractor to bring the Cutter Lateral Water Treatment Plant control system (SCADA) up to current federal cybersecurity…
- CLWTP FISMA ComplianceThe Bureau of Reclamation (Upper Colorado Region) wants a contractor to bring the control system at the Cutter Lateral Water Treatment Plant in New Mexico (part of the…