Solicitation
Boxelder JCC Medical Services
Department of Agriculture · Forest Service
More open Forest Service contracts
AI summaryTotal small business set-aside: the USDA Forest Service wants a licensed doctor, nurse practitioner or physician assistant to give on-site medical care to students at the Boxelder Job Corps Center in Nemo, SD. It is a firm-fixed-price (FFP: one set price, whatever the work costs) contract for 400 hours a year, with a base year, four one-year options and a possible six-month extension. The response due date is November 5, 2026, 5:00 PM Eastern, by email. More in the summary
A newer version of this notice was posted Oct 23, 2026. See the latest version.
AI summary Beta
Summary of the version posted Oct 19, 2026. The notice was amended Oct 23, 2026. Check what else changed on SAM.gov.
Total small business set-aside: the USDA Forest Service wants a licensed doctor, nurse practitioner or physician assistant to give on-site medical care to students at the Boxelder Job Corps Center in Nemo, SD. It is a firm-fixed-price (FFP: one set price, whatever the work costs) contract for 400 hours a year, with a base year, four one-year options and a possible six-month extension. The response due date is November 5, 2026, 5:00 PM Eastern, by email.
Who can bid (6)
- Small business under NAICS 621111 (total small business set-aside); the limitations on subcontracting clause (FAR 52.219-14) applies, so a small business may not subcontract most of the services to a large business
- Key personnel with an active, unrestricted medical license to practice independently in the state where services are provided (South Dakota)
- Valid Drug Enforcement Administration (DEA) registration for each proposed key person
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- Medical liability insurance of at least $1 million, with proof sent with the quote
- Active registration in the System for Award Management (SAM) with annual representations and certifications completed, and the business's tax ID and SAM Unique Entity ID given in the questionnaire
- Consent of all key and substitute personnel to a background check; the Contracting Officer may also require drug testing before work starts
How to submit: Email to Louis Lieb at Louis.Lieb@usda.gov, in Microsoft Word or Adobe PDF format; confirm receipt with him. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (8)
- Serious: SAM.gov and the solicitation disagree on the set-aside. SAM.gov lists a set-aside for small businesses, but the solicitation the AI read says no set-aside. Ask the contracting officer which applies before you bid.
- Serious: Small business set-aside, with a limit on subcontracting. Only small businesses can bid, and the prime may not subcontract the majority of the medical services to a large business.
- Serious: Full credentials required with the quote. Resumes, licenses, DEA registration and insurance proof must come with the first quote, or the quote can be ruled non-responsive.
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- Serious: Must price every line. The Government makes one award and wants prices for the base year, all four options and the extension; missing lines make a quote non-responsive.
- Worth checking: On-site care at a rural center. A licensed provider must be at the Nemo, SD center in person, with no travel paid; the provider also needs a South Dakota license.
- Worth checking: Six-month extension dates differ in one line. The extension line names December 15, 2030 through June 14, 2031 in its title but December 15, 2031 through June 14, 2032 in its period of performance; ask the contracting officer which applies.
- Minor: Questions are due before the response due date. Questions go by email to Brian Johnson, due October 30, 2026, 5:00 PM Eastern.
- Minor: Hours can change by contract modification. The center's enrollment can change, and the required hours may then change through a bilateral modification (a change both sides sign).
Read from the notice and 2 attachments. Show which files.
- 1282A727Q0004 FULL.pdf (read)
- BO Questions.docx (read)
Full summary
What they want
- On-site medical care for Job Corps students: exams and assessments, treatment, prescriptions (controlled and non-controlled), immunizations, monitoring of health conditions, and follow-up care
- Initial intake physicals, review of applicant files, and treatment plans, including chronic care plans
- Record all care in the Student Health Record and Job Corps forms, and keep records private under HIPAA (the federal health-privacy law)
- Set up a referral system for students who need special or emergency care, and report monthly to the Center Director and the Health and Wellness Director
- Health education and attendance at Disability Accommodation Committee meetings, monthly calls and Department of Labor trainings during scheduled hours
- Supervise any nurse practitioner or physician assistant as state rules require
- Provide an approved substitute when key personnel are away
- Contract type
- Firm-fixed-price (FFP) commercial services contract, one award planned; priced by the hour
- Period of performance
- Base year December 15, 2026 to December 14, 2027, four one-year options, and a possible six-month extension (200 HR); about 5.5 years with all options and the extension
- Place of performance
- Nemo, SD, USA (Boxelder Job Corps Center, 22023 Job Corps Place, PO Box 110, Nemo, SD 57759)
- Estimated value
- Not stated
- How they'll choose
- Best value to the Government, with price and other factors considered
- Offers due
- November 5, 2026, 5:00 PM Eastern (from the version posted Oct 19, 2026; amended since)
- How to submit
- Email to Louis Lieb at Louis.Lieb@usda.gov, in Microsoft Word or Adobe PDF format; confirm receipt with him
What they'll judge offers on
- Technical Capability: proposed key personnel with current resume, unrestricted medical license, Drug Enforcement Administration (DEA) license and medical liability insurance of at least $1 million; the Quoter's Questionnaire answers
- Past Performance: relevant projects completed within the past three years; a neutral rating if there is none
- Price: total of the base year plus all options, with option prices checked for unbalancing
What to include when you submit
- Send three parts: technical proposal, past performance, and price proposal
- Include the completed Quoter's Questionnaire (Attachment 2)
- Past performance: list relevant projects completed within the past three years, each with a brief description, dollar amount, year completed and project owner contact name, phone and email; predecessor companies, key personnel or subcontractors may be used if the company has none
- Questionnaire also asks for three professional references of similar past work
- Key personnel: current resume, unrestricted medical license, DEA license and proof of medical liability insurance of at least $1 million, all active at the time of submission
- Price: complete the Schedule of Items from Section B with an hourly rate for each position proposed; for a combination of positions, fixed hours per position must add up to 400 hours per year
- Price every line: the base year, all four option years, and the six-month extension
- Acknowledge any amendments as the amendment instructs
- Prices must stay firm for 90 calendar days from the date offers are due
- Questionnaire answers: any failed or terminated work in the past 5 years, how a qualified substitute will be provided, and experience with disadvantaged young adults
Not in the notice text
- The Government's estimate or budget is not stated
- How many hours were used per year under any previous contract: the answer only says the provider should be ready for the full annual amount
- Exact clinic days and times: they are set by agreement with center staff; the statement of work calls one or two days a week, Monday to Friday, 8am to 5pm reasonable
- Which of the two extension date ranges applies
Eligibility and how to respond
- Set aside for small businesses: only a business that counts as small under this notice's NAICS code can bid as the prime contractor. More open small business set-asides under NAICS 621111
- How to submit, from the AI summary: Email to Louis Lieb at Louis.Lieb@usda.gov, in Microsoft Word or Adobe PDF format; confirm receipt with him. Check it in the notice before you send anything.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
Notice details
- Posted
- Oct 19, 2026
- Notice type
- Solicitation
- Office
- USDA Forest Service, Lakewood, CO
- Product/service code
- Q201 · Medical – Managed Healthcare
- Business type
- Medical & healthcare (FedReady's grouping, from NAICS 621111)
- Versions
4 versions have been posted, newest first.
- Oct 23, 2026 · Amendment 0003Due Nov 5, 2026
- Oct 22, 2026 · Amendment 0002Due Nov 5, 2026
- Oct 19, 2026 · Amendment 0001 (this version)Due Nov 5, 2026
- Oct 16, 2026 · SolicitationDue Nov 5, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Set-aside contracts explained
Terms on this notice: Solicitation, Set-aside
Full notice text from SAM.gov
Solicitation number 1282A727Q0004 is issued as a Request for Quotation (RFQ) for Medical Services at Box Elder Job Corp Center which includes examinations and assessments, treatment, issuance of prescriptions and immunizations, monitoring health conditions, recommending hospitalization, follow-up care, prevention planning and intervention, and all other services required by the Statement of Work (see Attachment 1 of Solicitation). The applicable North American Industry Classification Standard Code is 621111. The small business size standard is Q201 This solicitation is 100% Set-Aside for Small Business. All responsible sources may submit a quotation which shall be considered by the agency. Box Elder Job Corp Center is located at: Box Elder Job Corp Center 22023 Job Corps Place PO Box 110 Nemo, SD 57759 Quotes that do not include all required information, including pricing for all CLIN’s, and complete credentials for proposed candidates such as resumes, insurance, and required licenses may be determined to be non-responsive.
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