Solicitation
Boxelder JCC Medical Services
Department of Agriculture · Forest Service
More open Forest Service contracts
AI summaryThe USDA Forest Service wants a licensed physician, nurse practitioner (NP) or physician assistant (PA) to give on-site medical care to students at the Box Elder Job Corps Center in Nemo, South Dakota. This is a total small business set-aside request for quotation (RFQ). Quotes go by email, and the response due date is November 5, 2026, 5:00 PM Eastern. It is a firm-fixed-price (FFP: one set price, whatever the work ends up costing) order with one base year, four option years and a possible six-month extension, at 400 hours a year. More in the summary
A newer version of this notice was posted Oct 23, 2026. See the latest version.
AI summary Beta
Summary of the version posted Oct 16, 2026. The notice was amended Oct 23, 2026. Check what else changed on SAM.gov.
The USDA Forest Service wants a licensed physician, nurse practitioner (NP) or physician assistant (PA) to give on-site medical care to students at the Box Elder Job Corps Center in Nemo, South Dakota. This is a total small business set-aside request for quotation (RFQ). Quotes go by email, and the response due date is November 5, 2026, 5:00 PM Eastern. It is a firm-fixed-price (FFP: one set price, whatever the work ends up costing) order with one base year, four option years and a possible six-month extension, at 400 hours a year.
Who can bid (6)
- Small business. The buy is a total small business set-aside.
- Each proposed key person needs an active, unrestricted license to practice independently in the state where the services are provided (South Dakota)
- Valid Drug Enforcement Administration (DEA) registration for each proposed key person
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- Medical liability insurance of at least $1 million for each proposed key person. Nurse practitioners and physician assistants must also have this and the authority to do the Statement of Work duties.
- Active System for Award Management (SAM.gov) registration, with annual representations and certifications completed
- All key and substitute personnel must agree to a background check, and drug testing if the contracting officer decides it is needed
How to submit: Email to Louis Lieb at Louis.Lieb@usda.gov, in Microsoft Word or Adobe PDF format. The bidder must confirm that the email was received.. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (10)
- Serious: SAM.gov and the solicitation disagree on the set-aside. SAM.gov lists a set-aside for small businesses, but the solicitation the AI read says no set-aside. Ask the contracting officer which applies before you bid.
- Serious: Complete credentials needed with the quote. Resumes, licenses, DEA registrations and insurance proof for every proposed provider must be in the first quote, or it can be ruled non-responsive.
- Serious: Licensed medical provider needed on site. A small business must already have a physician, or a nurse practitioner or physician assistant, licensed to practice independently in the state, willing to work on site in Nemo, South Dakota.
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- Serious: Price every period, with hours that add up to 400. Quotes must price the base year, all four option years and the extension. When positions are combined, each position's fixed hours must total 400 hours a year.
- Worth checking: Six-month extension dates differ. The schedule shows the extension as December 15, 2030 through June 14, 2031 on the form, but December 15, 2031 through June 14, 2032 in the price schedule. Ask the contracting officer which is correct.
- Worth checking: Part-time on-site schedule in a rural location. Services are expected one or two days a week, with days and hours set with Center staff, and the center is in Nemo, South Dakota. Hours may change by bilateral modification.
- Worth checking: Anti-discrimination and DEI certification. Submitting a quote certifies compliance with federal anti-discrimination laws and the Department of Agriculture's DEI (diversity, equity and inclusion) terms. False statements can bring False Claims Act liability.
- Minor: Questions due October 30, 2026. Questions must be emailed to Brian Johnson by this deadline, which is before the response due date.
- Minor: Background check and drug testing. The Government may end the contract if a key person's background check is unacceptable, and substitutes need approval by national and regional offices before they work.
- Minor: Option Year Three labeled Option Year Two. The price schedule heads Option Year Three, December 15, 2029 through December 14, 2030, as Option Year Two. Check the CLIN numbers when pricing.
Read from the notice and 1 attachment. Show which files.
- 1282A727Q0004 FULL.pdf (read)
Full summary
What they want
- On-site medical care for all students at the Box Elder Job Corps Center: exams, treatment, prescriptions, immunizations and follow-up care
- A licensed physician, or an NP or PA under physician supervision, on site one or two days a week, 400 hours a year in total
- Student health records kept in the Student Health Record and Job Corps forms, with patient privacy protected under HIPAA (the federal health privacy law)
- Monthly report to the Center Director and Health and Wellness Director on health matters, supply needs and equipment repairs
- A referral system for students who need special or emergency care
- Chronic care plans, prescriptions for controlled and non-controlled medications, and help with Disability Accommodation Committee meetings
- Attend monthly conference calls and Department of Labor training, and cooperate with Job Corps and Forest Service assessments
- A qualified substitute when the key provider is absent
- Contract type
- Firm-fixed-price (FFP), priced as an hourly rate times the hours in each period
- Period of performance
- Base year December 15, 2026 to December 14, 2027, plus four one-year options and a possible six-month extension under FAR 52.217-8
- Place of performance
- Nemo, SD, USA (Box Elder Job Corps Center, 22023 Job Corps Place, Nemo, SD 57759)
- Estimated value
- Not stated
- How they'll choose
- Best value to the Government, price and other factors considered. Option prices are added to the base price when comparing quotes.
- Offers due
- November 5, 2026, 5:00 PM Eastern (from the version posted Oct 16, 2026; amended since)
- How to submit
- Email to Louis Lieb at Louis.Lieb@usda.gov, in Microsoft Word or Adobe PDF format. The bidder must confirm that the email was received.
What they'll judge offers on
- Technical Capability: proposed key personnel with resume, unrestricted medical license, DEA registration and medical liability insurance of at least $1 million
- Past Performance: relevant projects from the past three years; no past performance gets a neutral rating
- Price: the completed Schedule of Items with hourly rates for each proposed position
What to include when you submit
- Send a technical proposal, past performance and a price proposal in one complete offer
- Include the completed Quoter's Questionnaire (Attachment 2), signed and dated, with answers to its three questions and three professional references
- Past performance: list relevant projects completed in the past three years, each with a description, dollar amount, year completed and owner contact name, phone and email
- If the company has no past performance, it may give details for predecessor companies, key personnel or subcontractors
- For each proposed key person, send a current resume, an unrestricted medical license, a DEA license and proof of medical liability insurance of at least $1 million
- All credentials must be submitted with the first quote and be active and valid at submission
- Price: complete the Schedule of Items with an hourly rate for each position, for the base year, four option years and the 200-hour extension
- If combining positions, hours must be fixed amounts that add up to 400 hours per year
- Acknowledge any amendments by following the instructions that come with them
- Hold prices firm for 90 calendar days from the date offers are due
- Questions go by email to Brian Johnson at brian.johnson6@usda.gov, with the solicitation name and number in the subject line
Not in the notice text
- How much weight Technical Capability, Past Performance and Price carry against each other is not stated
- The text says FAR 52.212-2 is not applicable, then lists its evaluation factors anyway
- Exact days and hours of service are set later with Center staff
- No Government estimate or contract value is given
- No incumbent or earlier contract is named
Eligibility and how to respond
- Set aside for small businesses: only a business that counts as small under this notice's NAICS code can bid as the prime contractor. More open small business set-asides under NAICS 621111
- How to submit, from the AI summary: Email to Louis Lieb at Louis.Lieb@usda.gov, in Microsoft Word or Adobe PDF format. The bidder must confirm that the email was received. Check it in the notice before you send anything.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
Notice details
- Posted
- Oct 16, 2026
- Notice type
- Solicitation
- Office
- USDA Forest Service, Lakewood, CO
- Product/service code
- Q201 · Medical – Managed Healthcare
- Business type
- Medical & healthcare (FedReady's grouping, from NAICS 621111)
- Versions
4 versions have been posted, newest first.
- Oct 23, 2026 · Amendment 0003Due Nov 5, 2026
- Oct 22, 2026 · Amendment 0002Due Nov 5, 2026
- Oct 19, 2026 · Amendment 0001Due Nov 5, 2026
- Oct 16, 2026 · Solicitation (this version)Due Nov 5, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Set-aside contracts explained
Terms on this notice: Solicitation, Set-aside
Full notice text from SAM.gov
Solicitation number 1282A727Q0004 is issued as a Request for Quotation (RFQ) for Medical Services at Box Elder Job Corp Center which includes examinations and assessments, treatment, issuance of prescriptions and immunizations, monitoring health conditions, recommending hospitalization, follow-up care, prevention planning and intervention, and all other services required by the Statement of Work (see Attachment 1 of Solicitation). The applicable North American Industry Classification Standard Code is 621111. The small business size standard is Q201 This solicitation is 100% Set-Aside for Small Business. All responsible sources may submit a quotation which shall be considered by the agency. Box Elder Job Corp Center is located at: Box Elder Job Corp Center 22023 Job Corps Place PO Box 110 Nemo, SD 57759 Quotes that do not include all required information, including pricing for all CLIN’s, and complete credentials for proposed candidates such as resumes, insurance, and required licenses may be determined to be non-responsive.
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