Solicitation
Building 13 Stair and Roof Replacement at Castle Point VAMC
Department of Veterans Affairs
AI summaryThe VA Network Contracting Office 2 wants a contractor to repair Building 13 at the VA Hudson Valley Health Care System, Castle Point campus in New York. The job covers a stair rebuild, roof replacement, brick replacement and tuckpointing (repointing mortar joints), including asbestos abatement, while the hospital stays open. It is a sealed-bid construction job set aside 100% for service-disabled veteran-owned small businesses, estimated at $500,000 to $1,000,000, with 180 calendar days to finish after notice to proceed. More in the summary
AI summary Beta
Summary of the version posted Oct 1, 2026. The notice was amended Oct 28, 2026. The due date moved from Nov 4, 2026 to Nov 10, 2026. Check what else changed on SAM.gov. This summary may miss requirements: 2 of 9 attachments weren't read (620A4-25-201 Flash Badge Process Notification.doc, Brick and Tuckpointing Attachment A - Identification Card Process.doc). Check the attachments on SAM.gov.
The VA Network Contracting Office 2 wants a contractor to repair Building 13 at the VA Hudson Valley Health Care System, Castle Point campus in New York. The job covers a stair rebuild, roof replacement, brick replacement and tuckpointing (repointing mortar joints), including asbestos abatement, while the hospital stays open. It is a sealed-bid construction job set aside 100% for service-disabled veteran-owned small businesses, estimated at $500,000 to $1,000,000, with 180 calendar days to finish after notice to proceed.
Who can bid (11)
- Must be a service-disabled veteran-owned small business: 100% SDVOSB set-aside
- Registered in SAM.gov with a Unique Entity Identifier and verified/certified as an SDVOSB in the SBA certification search, both at bid time and before award
- Size standard for NAICS 236220 is $45 million in average annual receipts
Show all 11Show fewer
- Annual VETS-4212 federal contractor report must be submitted with the bid
- Bid bond (bid guarantee) with the bid, and performance and payment bonds after award
- Limits on subcontracting: for general construction, you may not pay more than 85% of the amount the Government pays you to firms that are not certified SDVOSBs/VOSBs (cost of materials excluded); signed certificate due with the bid
- Signed Buy American certificate (FAR 52.225-2) with the bid
- Insurance: general liability of $500,000 per occurrence, automobile liability, workers' compensation, and employer's liability of at least $100,000; general liability must have no asbestos exclusion, shown before award
- Asbestos/hazardous material work to be performed by a Certified Industrial Hygienist (the sentence in the SOW is missing a word), and labs must be licensed
- Workers need VA badges and background investigations (all positions are low risk, Tier 1)
- Must acknowledge all solicitation amendments
How to submit: Email only to the Contracting Officer, Daniel Barone, at Daniel.barone@va.gov; the email must be timestamped before the deadline. No hand-carried or mailed bids., due Wednesday, November 4, 2026 at 10:00 AM ET (SAM.gov deadline Nov 4, 2026, 10:00 AM EST). What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (12)
- Serious: Subcontracting limit for SDVOSBs. A roof, masonry and abatement job often uses specialty subs, but at least 15 percent of the price (not counting materials) must go to your own firm or other certified SDVOSB/VOSB firms, and you must prove it.
- Serious: Bid, performance and payment bonds. A bid bond of at least 20 percent of the bid price is due with the bid, and the form and clause list also point to performance and payment bonds after award, which needs bonding capacity many small firms lack.
- Serious: Asbestos removal in the scope. The drawings call for removing asbestos-containing tar layers from the roof and flashing tar from the brick, which needs licensed abatement crews, special insurance and adds cost and schedule risk.
Show all 12Show fewer
- Worth checking: Only one site visit, already scheduled. The only pre-bid site visit was set for Tuesday, October 6 at 9:00 AM; if you missed it you cannot see the building before bidding, although the spec manual says bidders may visit by appointment.
- Worth checking: Missing certificates can sink the bid. The signed Buy American and subcontracting limitation certificates, bid bond and VETS-4212 proof must all be in the emailed bid, and the VA says bids without the subcontracting certificate are not considered.
- Worth checking: Email-only bid with strict timestamp. Late or misdirected emails are rejected, and no mailed or hand-carried bids are accepted, so send early and confirm receipt.
- Worth checking: Working in an occupied 24/7 hospital. Work must be scheduled around patients with infection control, interim life safety plans, utility shutdown requests (7 to 15 days notice), restricted vehicle access and dust and noise limits.
- Worth checking: Davis-Bacon prevailing wages. Construction wage rate rules apply with a Dutchess County wage determination that includes high union-scale rates for trades such as bricklayers and carpenters, which affects your pricing.
- Worth checking: Insurance with no asbestos exclusion. Many general liability policies exclude asbestos; the VA wants proof before award that yours does not.
- Minor: Mandatory VA Autodesk Build platform and badging delays. All submittals and official correspondence must go through the VA's ACC platform after training within 12 days of access, and worker background checks take weeks, so mobilization can slip.
- Minor: Stair is partly demolished from an earlier contract. The south stairway was left partly demolished after an earlier contract could not finish it, so hidden conditions are possible and egress must be kept safe during work.
- Minor: Inconsistent documents. The SAM title says stair and roof replacement, the IFB cover says brick replacement and tuckpointing, the bid sheet cites FAR 52.219-14 but attaches the VAAR 852.219-75 form, and some drawing sheets carry old progress-print stamps.
Read from the notice and 7 attachments. 2 of 9 not read. Show which files.
- 36C24227B0002_1 Brick and Tuckpointing Castle Point.pdf (read)
- 620A4-25-201 Specifications Manual 04-30-26.pdf (read)
- 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING-CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION.pdf (read)
- FAR 52.225-2 BUY AMERICAN CERTIFICATE.docx (read)
- 05-01-26_620A4-25-201_VA CP Bldg 13_100pct S-S Sub_Part2.pdf (read)
- 05-01-26_620A4-25-201_VA CP Bldg 13_100pct S-S Sub_Part1.pdf (read)
- Wage Determination - Dutchess County.pdf (read)
- 620A4-25-201 Flash Badge Process Notification.doc: not read (the AI doesn't read this file type yet): open it on SAM.gov
- Brick and Tuckpointing Attachment A - Identification Card Process.doc: not read (the AI doesn't read this file type yet): open it on SAM.gov
Full summary
What they want
- Replace Building 13 roof (shingled, membrane and metal areas) and remove old roofing, including asbestos-containing tar layers
- Rebuild the partly demolished south exterior double stairway so people can exit the building
- Replace damaged brick and repair or replace mortar joints (tuckpointing) on the building facade, plus limestone repairs
- Do the work in two phases: Phase I stairs and roof, Phase II facade
- Protect the working medical center: infection control, interim life safety measures, dust control, fencing and scaffolding
- Write a work plan and schedule, and send all submittals and project communication through the VA's Autodesk Build (ACC) platform
- Get VA badges and pass background checks for all workers
- Contract type
- Fixed-price construction, sealed bid (IFB) with one lump-sum base bid item
- Period of performance
- 180 calendar days from Notice to Proceed, which includes 30 days for contractor closeout. No option periods are stated.
- Place of performance
- Building 13, VA Hudson Valley Health Care System, Castle Point campus, NY (Dutchess County wage rates apply)
- Estimated value
- Magnitude of construction between $500,000 and $1,000,000
- How they'll choose
- Sealed bid (IFB). A bid must be responsive (complete package) and the bidder responsible to be considered for award. The text provided does not spell out the award rule beyond that.
- Offers due
- Wednesday, November 4, 2026 at 10:00 AM ET (SAM.gov deadline Nov 4, 2026, 10:00 AM EST) (from the version posted Oct 1, 2026; amended since)
- How to submit
- Email only to the Contracting Officer, Daniel Barone, at Daniel.barone@va.gov; the email must be timestamped before the deadline. No hand-carried or mailed bids.
What they'll judge offers on
- Responsive: complete bid sheet plus the required bid bond, certificates, VETS-4212 proof and acknowledged amendments
- Responsible bidder
What to include when you submit
- Questions go in writing to Daniel.barone@va.gov and must arrive by 10/14/2026 at 12:00 PM EDT
- Include the completed and signed bid sheet (Base Bid price for Item I)
- Include a bid bond on the correct forms (FAR 28.106-1); a bid guarantee of at least 20 percent of the bid price, up to $3,000,000, is required if the bid is over $150,000
- Acknowledge every solicitation amendment (amendments are posted on SAM.gov only)
- Include the signed FAR 52.225-2 Buy American certificate and the signed VAAR 852.219-75 limitations on subcontracting certificate; both must be received with the bid
- Include proof of compliance with VETS-4212 federal contractor reporting
- Bids must stay open for 120 calendar days after the bid due date
- Bid prices should not include New York sales tax on materials (the VA is exempt); the winner completes form ST-120.1 when buying materials
- Bid opening is run over Microsoft Teams (link and phone number are in section 2.1 of the IFB); the documents disagree on the opening date, so confirm with the Contracting Officer
Current contractor
No current contractor is named. The background says an earlier contract (620A4-21-107) could not finish the south stair renovation, and the design firm, Fellenzer Engineering LLP, is barred from winning this construction award.
Not in the notice text
- Exact award rule (for example lowest price among responsive, responsible bidders): the offeror instructions section is partly cut off in the text provided
- Performance and payment bond amounts and the number of days after award to provide them: the SF 1442 boxes cannot be read reliably
- Which bid opening date is correct: November 4 or November 14, 2026
- Liquidated damages, payment terms and other contract details in the cut-off middle of the IFB
- Detailed technical requirements in the 1,000,000-character specification manual (only the start and end were provided), including the asbestos spec (section 020800 is cited but not in the table of contents)
- Contents of the Flash Badge Process Notification and the Identification Card Process attachments (.doc files that could not be read)
- Full Dutchess County wage determination (middle left out) and the drawing details and quantities
- Whether a site visit is still possible by appointment now that October 6 has passed
Eligibility and how to respond
- Only service-disabled veteran-owned small businesses (SDVOSBs) certified through SBA's VetCert can bid as the prime contractor. Not certified through VetCert yet? Apply on VetCert (SBA), or start with the SDVOSB guide. More open service-disabled veteran-owned set-asides under NAICS 236220
- How to submit, from the AI summary: Email only to the Contracting Officer, Daniel Barone, at Daniel.barone@va.gov; the email must be timestamped before the deadline. No hand-carried or mailed bids. Check it in the notice before you send anything.
- Construction contracts over $2,000 pay at least the local Davis-Bacon wage rates, from the wage determination in the solicitation. Price your labor from it: How to price a government contract, and how Davis-Bacon differs from the Service Contract Act.
Notice details
- Posted
- Oct 28, 2026
- Notice type
- Solicitation
- Office
- 242-Network Contract Office 02 (36C242), Albany, NY
- Product/service code
- Y1DA · Construction of Hospitals and Infirmaries
- Business type
- Construction & renovation (FedReady's grouping, from NAICS 236220)
- Versions
3 versions have been posted, newest first.
- Oct 28, 2026 · Amendment 0001 (this version)Due Nov 10, 2026 (changed)
- Oct 1, 2026 · SolicitationDue Nov 4, 2026
- Sep 15, 2026 · PresolicitationDate Nov 4, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Open SDVOSB set-aside contracts
Terms on this notice: Solicitation, SDVOSB (service-disabled veteran-owned small business), Set-aside
Full notice text from SAM.gov
Please see the attached amendment 0001 Please see the attached IFB and supporting documents Site Visit 10/6/26 at 9:0am
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