Solicitation
PN: 438-21-403, Renovate First Floor Kitchen (SF)
Department of Veterans Affairs
AI summaryOnly verified service-disabled veteran-owned small businesses (SDVOSBs) can bid on this Department of Veterans Affairs sealed-bid construction job. Network Contracting Office 23 wants the first floor of building 5 at the Sioux Falls VA Health Care System, South Dakota, renovated into a new kitchen within 550 calendar days of notice to proceed. The response due date is November 3, 2026, 1:00 PM Central (an amendment moved it to Nov 4, 2026, 1:00 PM CST · 2:00 PM Eastern) (moved from October 20, 2026 (passed) by Amendment 0002); the lowest price wins and a bid guarantee is required. More in the summary
A newer version of this notice was posted Oct 21, 2026. It moves the due date from Nov 3, 2026 to Nov 4, 2026, which is the date shown on this page. See the latest version.
AI summary Beta
Summary of the version posted Oct 14, 2026. The notice was amended Oct 21, 2026. The due date moved from Nov 3, 2026 to Nov 4, 2026. Check what else changed on SAM.gov. This summary may miss requirements: 13 of 25 attachments weren't read (438-21-403 Renovate First Floor Kitchen 2nd sign in.pdf, 438-21-403 Renovate First Floor Kitchen sign in.pdf and 11 more). Check the attachments on SAM.gov.
Only verified service-disabled veteran-owned small businesses (SDVOSBs) can bid on this Department of Veterans Affairs sealed-bid construction job. Network Contracting Office 23 wants the first floor of building 5 at the Sioux Falls VA Health Care System, South Dakota, renovated into a new kitchen within 550 calendar days of notice to proceed. The response due date is November 3, 2026, 1:00 PM Central (moved from October 20, 2026 (passed) by Amendment 0002); the lowest price wins and a bid guarantee is required.
Who can bid (5)
- Must be a service-disabled veteran-owned small business (SDVOSB) eligible under VAAR 819.70, small under NAICS 236220 ($45.0 million size standard), and listed as a verified SDVOSB in SBA's certification search database, at the time of bid and before award
- Bid guarantee on Standard Form 24 (SF 24) submitted with the bid
- Signed VAAR 852.219-75 Limitations on Subcontracting certificate of compliance submitted with the bid
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- Safety and environmental record and insurance Experience Modification Rate (EMR) information; an EMR above 1.0 needs a written explanation from the insurance carrier
- Annual representations and certifications completed in SAM.gov
How to submit: One email to Contract Specialist Derek Fore (derek.fore@va.gov) and Contracting Officer Jennifer Johnson (jen.johnson@va.gov), subject line "PN: 438-21-403, Renovate First Floor Kitchen", due November 3, 2026, 1:00 PM Central. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (12)
- Serious: Set aside for verified SDVOSBs only. Only service-disabled veteran-owned small businesses listed as verified in SBA's database can bid, so other firms cannot take part unless they qualify.
- Serious: Bid guarantee required. A bid guarantee on SF 24 must come with the bid, so you need a surety (bonding company) ready before the response due date; the amount is not in the text read.
- Worth checking: Large job in an occupied hospital. The Government's estimated construction cost is $10 million to $20 million, which tests a small firm's bonding and capacity.
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- Worth checking: Funding not available and award not guaranteed. VA says it may make no award, and it will not pay bid preparation costs.
- Worth checking: Phased work and night and weekend hours. The existing kitchen must keep running, so work happens in phases, with other contractors nearby and after-hours work expected.
- Worth checking: Every amendment must be acknowledged. Amendments 0001 and 0002 have been issued, and a future amendment will carry answers to site visit questions; a bid that skips acknowledgment can be rejected.
- Worth checking: Safety record and EMR information required. Bidders must explain more than three serious, or one repeat or one willful OSHA violation, or any EPA violation, in the past three years and give their EMR on insurance carrier letterhead.
- Worth checking: Wage determination attached but not read. A construction wage rate (Davis-Bacon) clause is listed and Wage Determination SD20260028 is attached, so wage rates affect your price; read the determination on SAM.gov.
- Minor: The site visit was Sep 15, 2026. Check the notice and its amendments for whether attendance was required, and whether another visit is offered.
- Minor: Named brands in the specifications. The specifications list proprietary items such as Johnson Controls for the building automation system, access control and fire alarm, which limits your product choices.
- Minor: Buy American rules apply to construction materials. The clause list includes Buy American requirements for construction materials under trade agreements, which affect where you can buy materials.
- Minor: Worker badging and background checks. VA badges every construction employee after background checks, which can slow start-up.
Read from the notice and 12 attachments. 13 of 25 not read. Show which files.
- 36C26326B0020 0002.pdf (read)
- 36C26326B0020 0001.docx (read)
- 36C26326B0020.docx (read)
- Final SOW 438-21-403 Renovate First Floor for New Kitchen 5.7.26.docx (read)
- Plans 438-21-403 Renovate 1st Floor Kitchen_Part1.pdf (read)
- Plans 438-21-403 Renovate 1st Floor Kitchen_Part2.pdf (read)
- Plans 438-21-403 Renovate 1st Floor Kitchen_Part3.pdf (read)
- Plans 438-21-403 Renovate 1st Floor Kitchen_Part4.pdf (read)
- Plans 438-21-403 Renovate 1st Floor Kitchen_Part5.pdf (read)
- Specs_Vol 1_2026-08-18.pdf (read)
- Specs_Vol 2_2026-08-18.pdf (read)
- Safety or Environmental Violations and EMR Information.pdf (read)
- 438-21-403 Renovate First Floor Kitchen 2nd sign in.pdf: not summarized: open it on SAM.gov
- 438-21-403 Renovate First Floor Kitchen sign in.pdf: not summarized: open it on SAM.gov
- Plans 438-21-403 Renovate 1st Floor Kitchen_Part6.pdf: not summarized: open it on SAM.gov
- Plans 438-21-403 Renovate 1st Floor Kitchen_Part7.pdf: not summarized: open it on SAM.gov
- Plans 438-21-403 Renovate 1st Floor Kitchen_Part8.pdf: not summarized: open it on SAM.gov
- Plans 438-21-403 Renovate 1st Floor Kitchen_Part9.pdf: not summarized: open it on SAM.gov
- Plans 438-21-403 Renovate 1st Floor Kitchen_Part10.pdf: not summarized: open it on SAM.gov
- Plans 438-21-403 Renovate 1st Floor Kitchen_Part11.pdf: not summarized: open it on SAM.gov
- Plans 438-21-403 Renovate 1st Floor Kitchen_Part12.pdf: not summarized: open it on SAM.gov
- Plans 438-21-403 Renovate 1st Floor Kitchen_Part13.pdf: not summarized: open it on SAM.gov
- VAAR 852.219-75 Limitations on Subcontracting Cert of Compliance.pdf: not summarized: open it on SAM.gov
- VHA ICRA-1.3 Jan 3 2025.pdf: not summarized: open it on SAM.gov
- Wage Determination SD20260028 05.18.2026.pdf: not summarized: open it on SAM.gov
Full summary
What they want
- Renovate the first floor of building 5 into a new kitchen, supplying all labor, materials, equipment, supervision and testing: architectural, structural, mechanical and electrical work
- Demolish walls, floors, ceilings, equipment, heating, cooling, ventilation and electrical as the plans show, and haul away anything not reused
- Site work: fencing, excavation, grading, paving and protection of existing utilities
- Install Government-furnished kitchen equipment and store it on site in a controlled unit at 50% relative humidity and 60 - 70 degrees Fahrenheit
- Build in phases (Phase 1 and Phase 2 plans) so the existing kitchen keeps serving meals, and coordinate with other contractors working nearby
- Expect night and weekend work, typically before 6:00 am and after 5:00 pm, to keep the campus running
- Provide a dedicated site superintendent, a site safety and health officer and a quality control manager (specification 01 45 00)
- VA will badge all construction employees, which requires background checks and forms from each worker
- Contract type
- Sealed bid with one lump-sum line item (CLIN 0001, QTY 1.00, unit JB); award on price alone
- Period of performance
- 550 calendar days or less from Notice to Proceed. Tentative schedule: pre-construction conference 7 days after award, Notice to Proceed 12 days after award, construction start 22 days after Notice to Proceed.
- Place of performance
- Sioux Falls VA Health Care System, building 5, Sioux Falls, SD, USA
- Estimated value
- Government's estimated construction cost range: $10,000,000 to $20,000,000
- How they'll choose
- Sealed bid (invitation for bids): the contract goes to the responsible bidder with the lowest price that conforms to the solicitation. The Contracting Officer checks the low price is fair and reasonable.
- Offers due
- November 3, 2026, 1:00 PM Central (from the version posted Oct 14, 2026; amended since)
- How to submit
- One email to Contract Specialist Derek Fore (derek.fore@va.gov) and Contracting Officer Jennifer Johnson (jen.johnson@va.gov), subject line "PN: 438-21-403, Renovate First Floor Kitchen"
What they'll judge offers on
- Price (the only factor)
What to include when you submit
- Send Adobe PDF files in one email under 5 megabytes; only one email is permitted
- Complete and sign the offer section of Standard Form 1442 (SF 1442, the construction bid form) and put your Unique Entity Identifier in Block 14
- Acknowledge every amendment in block 19 of the SF 1442 or by returning the signed amendment forms
- Complete the Price Schedule on page 3 of the solicitation
- Provide a bid guarantee on Standard Form 24 (SF 24, the bid bond form), with the Power of Attorney document
- Answer the FAR 52.229-11(d) tax notice and give the FAR 52.219-28(h) small business representation if it applies
- Complete and sign the VAAR 852.219-75 Limitations on Subcontracting certificate; bids without it are non-responsive
- Complete Attachment D, the Safety or Environmental Violations and Experience Modification Rate (EMR) form, with your insurance carrier's EMR
- Answer FAR 52.209-7(b), FAR 52.209-5(a)(1)(i)(A) through (D) and FAR 52.209-13(b) on responsibility matters and arms control treaties
- Joint ventures complete FAR 52.219-28 Post Award Small Business Program Representation
Not in the notice text
- The main solicitation file, both specification volumes and plan parts 1 to 4 were only partly read (middles left out). Plan parts 6 to 13, both site visit sign-in sheets, the VHA infection control risk assessment (ICRA), the Wage Determination SD20260028 and the VAAR 852.219-75 form are attached but not read; check them on SAM.gov.
- Bid guarantee amount, performance and payment bond requirements, and the SF 1442 bond blocks are not clear in the text read; check FAR 52.228-1 and the SF 1442 on SAM.gov.
- Davis-Bacon wage rates (Wage Determination SD20260028), liquidated damages and insurance minimums are in parts not read.
- Answers to bidder questions are to come in a future amendment; none has been read.
- Whether the pre-bid site visits are mandatory is not stated; the text urges and expects attendance.
Eligibility and how to respond
- Only service-disabled veteran-owned small businesses (SDVOSBs) certified through SBA's VetCert can bid as the prime contractor. Not certified through VetCert yet? Apply on VetCert (SBA), or start with the SDVOSB guide. More open service-disabled veteran-owned set-asides under NAICS 236220
- How to submit, from the AI summary: One email to Contract Specialist Derek Fore (derek.fore@va.gov) and Contracting Officer Jennifer Johnson (jen.johnson@va.gov), subject line "PN: 438-21-403, Renovate First Floor Kitchen". Check it in the notice before you send anything.
- Construction contracts over $2,000 pay at least the local Davis-Bacon wage rates, from the wage determination in the solicitation. Price your labor from it: How to price a government contract, and how Davis-Bacon differs from the Service Contract Act.
Notice details
- Posted
- Oct 14, 2026
- Notice type
- Solicitation
- Office
- Network Contract Office 23 (36C263), Saint Paul, MN
- Product/service code
- Z1DA · Maintenance of Hospitals and Infirmaries
- Business type
- Construction & renovation (FedReady's grouping, from NAICS 236220)
- Versions
5 versions have been posted, newest first.
- Oct 21, 2026 · Amendment 0003Due Nov 4, 2026 (changed)
- Oct 14, 2026 · Amendment 0002 (this version)Due Nov 3, 2026 (changed)
- Sep 11, 2026 · Amendment 0001Due Oct 20, 2026
- Sep 4, 2026 · SolicitationDue Oct 20, 2026 (changed)
- Aug 6, 2026 · PresolicitationDate Sep 1, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Open SDVOSB set-aside contracts
Terms on this notice: Solicitation, SDVOSB (service-disabled veteran-owned small business), Set-aside
Full notice text from SAM.gov
438-21-403, Renovate First Floor Kitchen Amendment 0002 - revise the bid opening date from 20 October 2026 at 1:00 PM (CT) to 3 November 2026 at 1:00 PM (CT) and provide pre-bid site visit sign in sheets.
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