Solicitation
PN: 438-21-403, Renovate First Floor Kitchen (SF)
Department of Veterans Affairs · Sol. 36C26326B0020
Due in 11 daysSDVOSB
AI summary Beta
Some details weren't available to this summary, so it may miss requirements. Check the attachments on SAM.gov.
The VA's Network Contracting Office 23 wants a contractor to renovate the first floor of Building 5 at the Sioux Falls VA Health Care System in South Dakota into a new kitchen. This is a sealed bid (lowest price) construction job set aside for service-disabled veteran-owned small businesses, with an estimated cost of $10 million to $20 million and up to 550 calendar days to finish. The VA says funding is not yet available, so no award may be made.
Watch out for
- Funding not available; no award may be made. You could spend significant time pricing a $10M-$20M job and the VA may never award it.
funding is not presently available for the requirement described in this solicitation
- Site visits and question deadline already passed. Site visits were held Sept 10 and Sept 15, 2026 and questions closed Sept 17, 2026, yet the VA urges and expects bidders to inspect the site and the Differing Site Conditions clauses apply. Ask the Contract Specialist whether another visit is possible.
offerors or quoters are urged and expected to inspect the site where the work will be performed.
- Large job with a 85% subcontracting cap. As an SDVOSB prime you may pay no more than 85% of the price to firms that are not certified SDVOSBs/VOSBs, so you need real self-performance or SDVOSB partners. The estimated size is $10M to $20M and a bid guarantee and likely bonding are needed.
In the case of a contract for general construction, the contractor will not
- Work inside an operating hospital in phases. The existing kitchen must stay working, other contractors are on site, and night and weekend work is expected, which raises labor cost and schedule risk.
Phasing is required to keep the existing kitchen operational.
- Weekend work rules conflict. The scope of work expects night and weekend work but also says no construction on weekends or federal holidays unless approved; ask the VA to clarify.
Night and weekend work will be expected to keep the campus fully functional
- Many documents were not readable. Plans parts 6 to 13 are scanned images, and the wage determination, infection control (ICRA) document and most of the specifications and middle of the solicitation were not read, so prices, bond amount and labor rates cannot be confirmed from this brief.
- Possible asbestos and lead paint abatement. The specification list includes asbestos and lead-based paint abatement sections, so hazardous material work or a specialty subcontractor may be needed.
02 82 13.13 Glovebag Asbestos Abatement 01-21
- Named brands for control and security systems. The specifications name Johnson Controls for the building automation, access control and fire alarm systems, which limits your supplier choices.
Building Automation System – Johnson Controls
- VA badging and background checks for all workers. Every construction employee on site needs a background check and badging, which can slow mobilization.
VA will be badging all construction employees.
Read from the notice and 12 attachments. 10 not read in full.
- 36C26326B0020 0001.docx
- 36C26326B0020.docx
- Final SOW 438-21-403 Renovate First Floor for New Kitchen 5.7.26.docx
- Plans 438-21-403 Renovate 1st Floor Kitchen_Part1.pdf
- Plans 438-21-403 Renovate 1st Floor Kitchen_Part2.pdf
- Plans 438-21-403 Renovate 1st Floor Kitchen_Part3.pdf
- Plans 438-21-403 Renovate 1st Floor Kitchen_Part4.pdf
- Plans 438-21-403 Renovate 1st Floor Kitchen_Part5.pdf
- Specs_Vol 1_2026-08-18.pdf
- Specs_Vol 2_2026-08-18.pdf
- Safety or Environmental Violations and EMR Information.pdf
- VAAR 852.219-75 Limitations on Subcontracting Cert of Compliance.pdf
- Plans 438-21-403 Renovate 1st Floor Kitchen_Part6.pdf: scanned PDF: no text to read
- Plans 438-21-403 Renovate 1st Floor Kitchen_Part7.pdf: scanned PDF: no text to read
- Plans 438-21-403 Renovate 1st Floor Kitchen_Part8.pdf: scanned PDF: no text to read
- Plans 438-21-403 Renovate 1st Floor Kitchen_Part9.pdf: scanned PDF: no text to read
- Plans 438-21-403 Renovate 1st Floor Kitchen_Part10.pdf: scanned PDF: no text to read
- Plans 438-21-403 Renovate 1st Floor Kitchen_Part11.pdf: scanned PDF: no text to read
- Plans 438-21-403 Renovate 1st Floor Kitchen_Part12.pdf: scanned PDF: no text to read
- Plans 438-21-403 Renovate 1st Floor Kitchen_Part13.pdf: scanned PDF: no text to read
- VHA ICRA-1.3 Jan 3 2025.pdf: over the file limit for one brief
- Wage Determination SD20260028 05.18.2026.pdf: over the file limit for one brief
Full brief
What they want
- Renovate the first floor of Building 5 into a new hospital kitchen under the posted drawings and specifications (VA project 438-21-403)
- Demolish walls, floors, ceilings, equipment, heating/cooling/ventilation and electrical, and haul away debris
- Build architectural, structural, mechanical and electrical improvements, plus site work (fencing, excavation, grading, paving, protecting utilities)
- Supply and install some kitchen equipment, and install and store VA-furnished kitchen equipment in a climate-controlled unit
- Work in phases so the existing kitchen keeps running, including night and weekend work, and coordinate with other contractors on site
- Run submittals, RFIs and shop drawings through a contractor-managed submittal exchange
- Provide a dedicated site superintendent, site safety and health officer, and quality control manager
- Finish within 550 calendar days of notice to proceed
- Contract type
- Sealed bid (Invitation for Bid) construction contract with one lump-sum job line (CLIN 0001). The text of the type-of-contract clause (52.216-1) was not provided.
- Period of performance
- 550 calendar days or less from Notice to Proceed. Tentative schedule: pre-construction conference at award + 7 days, notice to proceed at award + 12 days, construction start 22 days after that.
- Place of performance
- Sioux Falls VA Health Care System, Building 5, 2501 W 22nd St, Sioux Falls, SD 57105
- Estimated value
- Estimated construction cost between $10,000,000 and $20,000,000 (VA's stated magnitude range)
- How they'll choose
- Lowest price among responsible bidders whose bids conform to the solicitation. The VA will check that the low price is fair and reasonable before award.
- Offers due
- October 20, 2026, 1:00 PM CDT (Central Daylight Time)
- How to submit
- One email with PDF files to Contract Specialist Derek Fore (derek.fore@va.gov). Contracting Officer Jennifer Johnson (jen.johnson@va.gov) is also listed. The email may not exceed 5 MB.
What they'll judge offers on
- Price only
What to include when you submit
- Complete and sign the OFFER section of SF 1442 and put your SAM Unique Entity Identifier in Block 14
- Acknowledge all amendments (Block 19 of SF 1442 or return signed amendment forms); Amendment 0001 added a site visit
- Complete the Price Schedule (lump-sum price for CLIN 0001)
- Include a bid guarantee on Standard Form 24 with the Power of Attorney
- Include the signed VAAR 852.219-75 Limitations on Subcontracting certificate; a missing or incomplete one makes the bid non-responsive
- Include the Safety/Environmental Violations and Experience Modification Rate (EMR) information (Attachment D, 2 pages), OSHA 300 and 300A forms
- Include responses to FAR 52.229-11(d), 52.209-7(b), 52.209-5(a)(1)(i)(A)-(D), 52.209-13(b), and 52.219-28(h) if applicable
- Complete SAM.gov annual representations and certifications
- Questions go to the Contract Specialist and Contracting Officer by email only; the question deadline of Sept 17, 2026 has passed
- Joint ventures must also complete the FAR 52.219-28 post-award small business representation
You must have
- Service-disabled veteran-owned small business (SDVOSB) set-aside; only SDVOSB firms may compete
competition is restricted to SDVOSB firms
- At bid and before award, represent that you are an eligible SDVOSB, a small business under NAICS 236220, and listed as a verified SDVOSB in the SBA certification search database
the offeror must represent to the Contracting Officer that it is a (1) SDVOSB eligible under VAAR 819.70;
- Small business under NAICS 236220 (size standard $45.0 million)
The applicable NAICS Code for this acquisition is 236220 with a $45.0 Million small business size standard.
- Comply with the limitations on subcontracting for general construction: no more than 85% of the amount paid by the Government may go to firms that are not certified SDVOSBs/VOSBs (cost of materials excluded)
In the case of a contract for general construction, the contractor will not
- Bid guarantee (bid bond) on SF 24 submitted with the bid. The amount is not shown in the text provided.
The offeror shall furnish a bid guarantee (see FAR 52.228-1).
- Disclose OSHA/EPA violations from the past 3 years and a current EMR from your insurance carrier; if the EMR is above 1.0, explain it. This applies to subcontractors at all tiers.
1. All Bidders/Offerors shall submit information pertaining to their past Safety and
- Active SAM.gov registration with a Unique Entity Identifier
Unique Entity Identifier associated with SAM.gov in Block 14.
- The security systems work (access control) must be done by a licensed security contractor or subcontractor with 5 years of experience, plus BICSI-certified and RCDD staff
1. The Contractor or security sub-contractor shall be a licensed
Not in the notice text
- Bid guarantee amount and whether performance and payment bonds are required (the SF 1442 boxes are hard to read)
- Insurance requirements (Supplemental Insurance Requirements section was not in the text provided)
- Davis-Bacon wage rates (Wage Determination SD20260028 was not read)
- Infection control risk assessment (ICRA) requirements (document was not read)
- Details in plans parts 6 to 13 (scanned) and most of the specifications
- Whether another site visit will be held
- Exact bid opening location and procedure; the delivery section was cut off
- How the VA will treat the remaining funding risk and award date
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Key facts
- Response due
- Oct 20, 2026, 6:00 PM UTC
- Posted
- Sep 11, 2026
- Notice type
- Solicitation
- Solicitation
- 36C26326B0020
- Agency
- Department of Veterans Affairs
- Office
- Network Contract Office 23 (36C263)
- Set-aside
- Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)
- NAICS
- 236220
- Product/service code
- Z1DA
- Business type
- Construction & renovation
- Place of performance
- Sioux Falls, SD, 57105
- Contracting contact
- Derek Forederek.fore@va.gov651-293-3032
- Versions
- 2 (amended since first posted)
Full notice text from SAM.gov
438-21-403, Renovate First Floor Kitchen
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