PN: 438-21-403, Renovate First Floor Kitchen (SF)

What they want

• Renovate the first-floor kitchen of Building 5: demolish walls, floors, ceilings, equipment, heating, cooling, ventilation and electrical, then build architectural, structural, mechanical and electrical improvements
• Site work: fencing, excavation, grading, paving and protection of existing utilities; find all existing utilities before any digging
• Install Government-provided kitchen equipment and supply and install other kitchen equipment; store the Government equipment on site in a climate-controlled unit at 50% relative humidity and 60 to 70 degrees Fahrenheit
• Work in phases so the existing kitchen on the 2nd floor of Building 5 keeps feeding inpatients, and coordinate with other contractors working nearby
• Do night and weekend work when needed to keep the campus running; after-hours are typically 5:00 PM to 6:00 AM
• Provide a dedicated site superintendent, a site safety and health officer, and a quality control manager (specification 01 45 00)
• Run the submittal exchange (the online system for submittals, requests for information and shop drawings) for the whole project
• Finish within 550 calendar days of notice to proceed (the VA's go-ahead letter); one priced line: CLIN? 0001, 1.00 JB, a lump-sum price

What they'll judge offers on

• Price (the lump-sum price on the Price Schedule)
• Conformance to the solicitation (any exception to its terms makes a bid non-responsive)
• Responsibility of the apparent low bidder, reviewed with safety and environmental violation history and experience modification rate information

What to include when you submit

• Send everything as Adobe PDF files in one email only; the email may not exceed five (5) megabytes
• Complete and sign the offer section of Standard Form 1442 (SF 1442, the construction solicitation and offer form), with your SAM.gov unique entity identifier in Block 14
• Acknowledge every amendment in Block 19 of the SF 1442 or return each signed amendment form
• Complete the Price Schedule on page 3 of the solicitation
• Include a bid guarantee on Standard Form 24 (SF 24) with its Power of Attorney document, at least 20 percent of the bid price and no more than $3,000,000.00; use the current SF 24, SF 25 and SF 25A
• Include your response to FAR 52.229-11(d), Tax on Certain Foreign Procurements, and to 52.219-28(h) if it applies
• Complete and sign the VA Notice of Limitations on Subcontracting - Certificate of Compliance (VAAR 852.219-75) and return it with the bid
• Fill out the attached Safety or Environmental Violations and Experience Modification Rate (EMR) Information form (Atch D, 2 pages)
• Provide your responses to FAR 52.209-7(b) (responsibility matters), 52.209-5(a)(1)(i)(A) through (D) (responsibility certification) and 52.209-13(b)(1) or (2) (arms control treaties)
• Keep your annual representations and certifications current in SAM.gov
• A joint venture bidder must complete FAR 52.219-28, Post Award Small Business Program Representation

After award, you must have

• Performance bond? (SF 25) and payment bond (SF 25A), each for 100% of the awarded contract amount, due within ten calendar days after award; construction starts only after the bonds are approved From 36C26326B0020.docx: Performance bond (SF25) and payment bond (SF25A) in the penal sum of 100% of the awarded contract amount shall be submitted within ten (10) calendar days after award to the Contracting Officer for approval.
• Background checks and badging for every construction employee on site; forms are filled out by the contractor From Final SOW 438-21-403 Renovate First Floor for New Kitchen 5.7.26.docx: VA will be badging all construction employees.

Current contractor

No current contractor is named. A sole-source justification names Johnson Controls Incorporated as the only source for four building systems (temperature controls, security, fire alarm, intrusion alarm) that must connect to existing campus systems, and lists no firms that expressed written interest. The whole construction job is competed as a 100% SDVOSB set-aside.

Not in the notice text

• Many documents are attached but not read: Questions and Answers 10.21.2026, Addendum 01 dated Oct 9, 2026, Specs Vol 1 and Vol 2, Plans Parts 4 through 13, the wage determination SD20260028 dated 05.18.2026, the limitations on subcontracting certificate, the safety and EMR form, the infection control risk assessment forms and the Building 5 hazardous abatement file. Find them on SAM.gov.
• Which construction wage rates apply: the wage determination is attached but not read, so the pay rates are not given here.
• The two site visit sign-in sheets are scanned and have no readable text, and the middle of the solicitation and of Plans Parts 1 to 3 was cut off.
• Answers to bidder questions (posted in Amendment 0003) and Addendum 01 may change requirements; check them before bidding.
• Whether the kitchen equipment the contractor must supply is listed separately from the Government-provided equipment is not clear; specification 11 40 00 and sheets FS101 and FS103 cover it.
• What the Building 5 hazardous abatement file shows is not known.