Combined Synopsis/Solicitation
Integrated Pest Management Services
Department of Veterans Affairs
AI summaryOnly certified service-disabled veteran-owned small businesses (SDVOSBs), listed in the Small Business Administration (SBA) certification database, can bid. The Department of Veterans Affairs (VA) wants integrated pest management (IPM) services, meaning pest control built on inspection, monitoring and non-chemical methods first, at the El Paso VA Health Care System in Texas. The response due date is November 17, 2026, 4:00 PM Central, for a base year starting December 1, 2026 plus four option years. More in the summary
AI summary Beta
Only certified service-disabled veteran-owned small businesses (SDVOSBs), listed in the Small Business Administration (SBA) certification database, can bid. The Department of Veterans Affairs (VA) wants integrated pest management (IPM) services, meaning pest control built on inspection, monitoring and non-chemical methods first, at the El Paso VA Health Care System in Texas. The response due date is November 17, 2026, 4:00 PM Central, for a base year starting December 1, 2026 plus four option years.
Who can bid (5)
- Certified SDVOSB listed in the SBA certification database at the time of offer and at award; VA checks this when offers arrive
- Small business under the size standard for NAICS 561710 (Exterminating and Pest Control Services)
- Current pest control business license in Texas and a directly employed licensed, certified pesticide applicator; the same business license is required of any subcontractor doing pest control work
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- Technicians certified in Structural (or equivalent) and Health Related categories, and a Rodent Control License if required, as accepted by the Texas Department of Agriculture
- Limitations on subcontracting: for services, no more than 50% of what the Government pays the prime may go to firms that are not certified SDVOSBs
How to submit: Email to Sherine Brooks, Contract Specialist, at Sherine.Brooks@va.gov. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (11)
From the version posted Oct 21, 2026.
- Serious: Only certified SDVOSBs can bid. Offers from firms not listed as certified SDVOSBs in the SBA database are not considered, and the firm must also be small for NAICS 561710.
- Serious: Texas pest control license and certified applicators required. The prime and any subcontractor doing pest work need a business license and a directly employed licensed applicator, and technicians need structural and health-related certification.
- Serious: Signed subcontracting certificate must come with the offer. Offers without the signed certificate, which promises that no more than 50% of payments go to firms that are not certified SDVOSBs, are not evaluated.
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- Worth checking: Questions must be re-sent for the revised work statement. Technical questions are due November 3, 2026, 4:00 PM CST, and earlier questions will not be answered because the revised performance work statement (PWS, the document describing the work) changed the work.
- Worth checking: Several El Paso sites, including one added by amendment. The revised PWS covers the main hospital campus, a parking garage and other addresses from 5,400 to 306,079 square feet, so your plan and price must cover every site.
- Worth checking: Emergency arrival within two hours. The contractor must be on site within two hours of a call from the contracting officer's representative (COR, the VA's contact for the contract), and non-emergent calls within eight hours.
- Minor: Emergency work is priced on a separate not-to-exceed line. The price schedule has an emergency-calls line with a not-to-exceed (NTE) amount set at award, and extra work needs written COR approval of a quote first.
- Minor: Two site visits listed. The solicitation form lists a visit on October 5, 2026 at the main VA, and Amendment 0002 sets one on October 28, 2026 at the added site; neither is called required.
- Minor: Evaluation text cites section numbers from the earlier work statement. The evaluation and capability statement lines point to PWS sections 4, 5 and 5.4, but the revised PWS is organized differently, so ask the contracting officer which parts are meant.
- Minor: Service Contract Act wage rates apply. The Service Contract Act (SCA) sets minimum pay and benefits for service workers; wage determination 2015-5229 (revision 31) for El Paso and Hudspeth counties lists a Pest Controller at 18.92 per hour plus health and welfare of $5.92 per hour.
- Minor: Preference for QualityPro-accredited firms. The revised PWS says preference goes to pest control companies accredited under the National Pest Management Association's QualityPro program.
Read from the notice and 9 attachments. Show which files.
- SF30 36C25726Q0885 0002.docx (read)
- 36C25726Q0885 0002_1.docx (read)
- SF30 36C25726Q0885 0001.docx (read)
- 36C25726Q0885 0001_1.docx (read)
- S02 36C25726Q0885.docx (read)
- 36C25726Q0885_1.docx (read)
- PWS_Integrated Pest Management Services_revision 1.docx (read)
- Attachment A - Quality Assurance Surveillance Plan.docx (read)
- Service Contract Act WD_2015-5229_rv 31_8-27-2026.pdf (read)
Full summary
What they want
- Write and run an IPM plan for the El Paso VA sites; the contracting officer's representative (COR) and the facility's pest management officer (PMO) must approve the plan before use
- Routine on-site visits once a week, on days set with the COR and PMO, signing in and out of an on-site logbook
- A documented first inspection of every building or site within 10 business days of the contract start
- Scheduled inspections: food service areas weekly, sensitive areas such as operating rooms and pharmacy monthly, patient treatment areas twice a year, building exteriors and parking structures monthly
- Emergency call-backs on site within two hours and non-emergent calls within eight hours
- Control of insects, rodents, pest birds, other vertebrate pests and aquatic pests, using non-chemical methods where possible; termite work only if required
- A written service report after every visit by the end of the next business day, quarterly reports, a yearly report with pest trends, and maps of all monitoring devices
- A written 30-day corrective action plan when the PMO finds pest activity above acceptable levels
- Contract type
- Firm-fixed-price (FFP): one set price, whatever the work ends up costing. Priced as 12 months of pest services per period, plus a separate emergency-calls line with a not-to-exceed amount set at award.
- Period of performance
- Base year December 1, 2026 to November 30, 2027, plus four 12-month option years running to November 30, 2031. The Government may also extend services up to 6 months.
- Place of performance
- El Paso, Texas: the El Paso VA Health Care System at 5001 N. Piedras St., a maintenance shop, a parking garage, and addresses on Founders, Persian Rd. (Fort Bliss), E Cliff Dr. and Sgt Lytle Ave., as listed in the revised performance work statement
- Estimated value
- Not stated
- How they'll choose
- Competitive best value using comparative analysis under the Revolutionary FAR Overhaul (RFO), the 2026 rewrite of the Federal Acquisition Regulation: quotes are compared to one another, and the Government may choose one that is not the lowest price if it adds benefit.
- Offers due
- November 17, 2026, 4:00 PM Central
- How to submit
- Email to Sherine Brooks, Contract Specialist, at Sherine.Brooks@va.gov
What they'll judge offers on
- Technical Capability: a complete IPM technical plan, the Texas certifications and licenses the work statement requires, and ability to meet all requirements including emergency response
- Past Performance: recent (last 5 years) and relevant work, with agency or company name, contract dollar value, period of performance and reference contact; no past performance is rated neither favorable nor unfavorable
- Price: evaluated for completeness and reasonableness
What to include when you submit
- Fill in the Price/Cost Schedule with unit prices rounded to the nearest hundredth
- Sign the Standard Form 1449 (SF 1449: the form you sign and return as your offer); signing confirms you received every amendment (0001 and 0002 so far)
- Complete, sign and return the limitations-on-subcontracting certificate (VA Acquisition Regulation clause 852.219-75)
- Include a capability statement describing your technical approach, methodology and technique for carrying out the work statement
- Include the certifications and licenses the work statement requires
- Give references for up to three contracts within the last five years of similar size and scope, each with contract number, agency, point of contact, phone number and email; also list each contract's dollar value and period of performance
- Include the solicitation number, your name, address, telephone number and unique entity identifier (UEI: your SAM.gov registration ID), and the representations and certifications the solicitation asks for
- State how far you agree with the solicitation terms, and clearly list any exceptions with the reason
- Hold your prices firm for 60 calendar days after the response due date
- Send a complete offer; an incomplete one is removed from consideration
Not in the notice text
- Whether attending a site visit is required is not stated, and neither visit time gives a time zone.
- The relative importance of the three evaluation factors (technical capability, past performance, price) is not stated.
- It is unclear whether emergency call-backs are paid from the emergency-calls price line or carry no extra charge, since the revised work statement says call-backs are at no additional charge. The not-to-exceed amount is not given.
- Whether termite and other wood-destroying organism work is included is not settled; the revised work statement says it may be added with an additional service outline if required.
- The Government's estimated value for this contract is not stated.
- The solicitation form S02 36C25726Q0885.docx was attached but only partly read (the start and end; the middle, which falls in the contract clauses section, was left out).
Eligibility and how to respond
- Only service-disabled veteran-owned small businesses (SDVOSBs) certified through SBA's VetCert can bid as the prime contractor. Not certified through VetCert yet? Apply on VetCert (SBA), or start with the SDVOSB guide. More open service-disabled veteran-owned set-asides under NAICS 561710
- How to submit, from the AI summary: Email to Sherine Brooks, Contract Specialist, at Sherine.Brooks@va.gov. Check it in the notice before you send anything.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
Notice details
- Posted
- Oct 21, 2026
- Notice type
- Combined Synopsis/Solicitation
- Office
- 257-Network Contract Office 17 (36C257), San Antonio, TX
- Product/service code
- S207 · Housekeeping – Insect/Rodent Control
- Business type
- Facilities, janitorial & grounds (FedReady's grouping, from NAICS 561710)
- Versions
3 versions have been posted, newest first.
- Oct 21, 2026 · Amendment 0002 (this version)Due Nov 17, 2026 (changed)
- Oct 7, 2026 · Amendment 0001Due Nov 6, 2026 (changed)
- Sep 30, 2026 · Combined Synopsis/SolicitationDue Oct 30, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Open SDVOSB set-aside contracts
Terms on this notice: Solicitation, SDVOSB (service-disabled veteran-owned small business), Set-aside
Full notice text from SAM.gov
See amendment 0002 and attachments.
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