Combined Synopsis/Solicitation
Integrated Pest Management Services
Department of Veterans Affairs · Sol. 36C25726Q0885
Due in 28 daysSDVOSB
AI summary Beta
Some details weren't available to this summary, so it may miss requirements. Check the attachments on SAM.gov.
The VA's Network Contracting Office 17 (San Antonio) wants a certified Service-Disabled Veteran-Owned Small Business to run integrated pest management (pest control with monitoring, trapping and reporting) at the El Paso VA Health Care System hospital in El Paso, Texas. The plan is a firm-fixed-price contract for a base year starting 12/1/2026 plus four 12-month option years. Offers are due 11/6/2026 at 4:00 PM Central by email.
Watch out for
- SDVOSB certification required. Only firms certified in the SBA database as service-disabled veteran-owned can bid; the VA checks this when it receives the offer and a false claim can lead to debarment.
Offers received from entities that are not certified SDVOSBs and listed in the SBA certification database
- Solicitation is still changing. Amendment 0001 says an updated PWS will add another site and an extra site visit date, so the scope and price could grow and the files here may be out of date.
an updated PWS to add another site for services and provide an additional site visit date.
- Conflicting due dates and missing amendments. The SF 1449 says 10-30-2026 but Amendment 0001 moved it to 11-06-2026; amendment 0003 (and 0002) are referenced but not included, so check SAM.gov for more changes.
** HOUR & DATE for Receipt of Offers is EXTENDED to: 11-06-2026 16:00 CST
- Coverage areas are blank. The PWS refers to a coverage table and a floor plan that are not filled in, and square footage is still to be determined, so you cannot size the work or price it with confidence.
Add schematic, blueprints, or map for facility coverage areas.
- Fast emergency response with payment tied to approval. You must be on site within 4 hours of an emergency call, but work done without prior COR approval may go unpaid.
Any services performed that were not previously approved by the COR may result in NO Payment by the government to the contractor.
- Wage determination applies. Service Contract Act wages and benefits for El Paso apply (pest controller listed at $18.92 per hour plus health and welfare and holidays), so your price must cover them; the contract also has a separate statement of $22.95 for equivalent federal hires, for information only.
99410 - Pest Controller 18.92
- Hazardous waste and equipment duties. You supply, install and service the fly lights and must dispose of used bulbs as hazardous waste, which adds cost and compliance work.
Fly lights are hazardous waste and must be disposed of by the contractor
- Incomplete offers are dropped. Missing any required item (certificates, references, signed certificate of compliance) removes you from the competition.
Failure to submit a complete proposal will result in removal from further consideration for award.
- Site visit date already passed. The only site visit listed was October 5, 2026; an additional date is promised in the amendment but not yet given in the files.
Site Visit: October 5, 2026, 10 am
Read from the notice and 5 attachments.
- SF30 36C25726Q0885 0001.docx
- 36C25726Q0885 0001_1.docx
- S02 36C25726Q0885.docx
- 36C25726Q0885_1.docx
- Service Contract Act WD_2015-5229_rv 31_8-27-2026.pdf
Full brief
What they want
- Develop and carry out an Integrated Pest Management (IPM) plan for the El Paso VA Health Care System, 5001 N. Piedras St.
- Routine on-site service twice a week (Tuesdays and Thursdays) during VA business hours, 8:00 a.m. to 4:30 p.m.
- Control insects, rodents, birds and other pests listed in the PWS, including bed bugs (treatment within 4 hours of notice) and termites (yearly inspection, preferably in April)
- Same-day emergency call-backs: report to the facility within 4 hours; calls after noon are served the next day
- Install and maintain exterior and interior fly light units, and dispose of the bulbs as hazardous waste
- Keep on-site hardcover records: pesticide labels and safety data sheets, service logs, spill plan, yearly pesticide use in pounds, applicator certifications
- Price a monthly service line (12 months) and a separate yearly emergency-calls line for each period; emergency work is capped at a Government-set not-to-exceed amount
- Contract type
- Firm-fixed-price (commercial services, RFQ). Emergency calls are a separate line with a Government-set not-to-exceed amount, ordered only with written COR approval.
- Period of performance
- 1 base year (12/1/2026 to 11/30/2027) + 4 option years of 12 months each, ending 11/30/2031. Also includes FAR 52.217-8 (extend services up to 6 months) and 52.217-9 (total contract not to exceed 5 years).
- Place of performance
- El Paso VA Health Care System, 5001 N. Piedras St., El Paso, TX 79930 (the notice field is blank; the amendment says another site will be added by an updated PWS)
- How they'll choose
- Competitive best value using comparative analysis: quotes are compared with each other, and the Government may pick a quote that is not the lowest price if it offers more benefit. Offers must meet all minimum requirements.
- Offers due
- 11-06-2026 at 4:00 PM Central Time (Amendment 0001; the notice shows 2026-11-06T16:00-06:00). The original SF 1449 said 10-30-2026 at 16:00 CDT.
- How to submit
- Email to Sherine Brooks, Contract Specialist, Sherine.Brooks@va.gov
What they'll judge offers on
- Technical Capability (complete IPM technical plan for PWS section 5, licenses and certifications from PWS section 4, capability to meet all PWS requirements including emergency service in 5.4)
- Past Performance (recent, relevant work in the last 5 years of similar size and scope; no past performance is not counted as a negative)
- Price (evaluated for completeness and reasonableness; options are added to the base price)
What to include when you submit
- Sign and return the SF 1449; signing it counts as acknowledging all amendments (there is also an acknowledgment block listing amendment numbers and dates)
- Fill in the Price/Cost Schedule with unit prices rounded to the nearest hundredth
- Complete, sign and return VAAR 852.219-75 (limitations on subcontracting certificate); offers without it will not be considered
- Include a Capability Statement describing your technical approach, methodology and techniques for the PWS
- Provide the certifications and licenses required by PWS section 4
- List up to 3 contracts from the last 5 years of similar size and scope (contract number, agency, point of contact, phone, email; past performance also needs dollar value and period of performance)
- Clearly state any exceptions to the terms and conditions, with your reasons
- Offer must include solicitation number, name, address and phone, UEI, and your completed representations and certifications
- Prices must stay firm for 60 calendar days after the due date
- Technical questions went by email to Sherine Brooks; the original deadline was October 12, 4pm CST and a new date is to be published in amendment 0003
You must have
- Must be a small business certified as an SDVOSB in the SBA certification database at the time of offer and at award (the set-aside is for certified Service-Disabled Veteran-Owned Small Businesses; size standard for NAICS 561710 applies)
Offers received from entities that are not certified SDVOSBs and listed in the SBA certification database
- Limitations on subcontracting: as a services prime you may not pay more than 50% of the amount paid by the Government to firms that are not certified SDVOSBs (similarly situated subs)
will not pay more than 50% of the amount paid by the government to the prime for contract performance
- Firm must hold a General Pest and Rodent Control License from the Texas Department of Agriculture Bureau of Plant Industry
The vendor firm must hold a General Pest and Rodent Control License issue by the Texas Department of Agriculture Bureau of Plant Industry.
- Applicators must hold the Industrial, Institutional, Structural and Health Related certificate; uncertified technicians need a Texas Department of Agriculture Technician's Card and work under an on-site certified applicator
Certification required for all applicators is Industrial, Institutional, Structural, and Health Related certificate
- Licensed and permitted in Texas for pest control, including wood destroying insect (termite) evaluation and control; only EPA and Texas-approved pesticides and equipment
Contractor shall be appropriately licensed and permitted in the State of Texas to perform pest control services
- Employees need a background check, and VA personnel vetting and PIV badge rules apply; staff who cannot meet security requirements cannot work on the contract
Contractor will ensure that employees assigned to this service contract have had a general background check.
- Relevant past performance: references for up to three similar contracts in the last five years
Provide reference for up to three contracts within the last five years of similar size and scope.
Not in the notice text
- Estimated contract value (the $17.5 Million on the SF 1449 appears next to the NAICS code and looks like the size standard, not a budget)
- The updated PWS, the added site and its square footage, and the extra site visit date
- Table A (coverage areas) and the building map, which are blank in the PWS
- New deadline for technical questions (to be published in amendment 0003); amendments 0002 and 0003 were not provided
- Whether the site visit is required
- Relative importance of the evaluation factors (not stated)
- Background investigation risk tier for contractor staff (left blank)
- Whether the order is rated under DPAS (box blank)
- Name of any current contractor
- The notice's own description and place of performance fields are blank; details come from the attachments
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Key facts
- Response due
- Nov 6, 2026, 10:00 PM UTC
- Posted
- Oct 7, 2026
- Notice type
- Combined Synopsis/Solicitation
- Solicitation
- 36C25726Q0885
- Agency
- Department of Veterans Affairs
- Office
- 257-Network Contract Office 17 (36C257)
- Set-aside
- Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)
- NAICS
- 561710
- Product/service code
- S207
- Business type
- Facilities, janitorial & grounds
- Contracting contact
- Sherine BrooksSherine.Brooks@va.gov254-538-0416
- Versions
- 2 (amended since first posted)
Full notice text from SAM.gov
INTENTIONALLY LEFT BLANK
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