Combined Synopsis/Solicitation
White City VA Fuel Tank Pump Out
Department of Veterans Affairs
AI summaryThe Department of Veterans Affairs (VA), Network Contracting Office 20, wants a licensed firm to pump out about 3,200 gallons of old E85 fuel (a gasoline-ethanol blend) from an unused tank at the VA Southern Oregon Rehabilitation Center & Clinics in White City, OR, and haul it away for recycling or disposal. This is a Total Small Business Set-Aside request for quotation (RFQ). The response due date is November 4, 2026, 5:00 PM Eastern, and the work runs November 16, 2026 to December 31, 2026. More in the summary
A newer version of this notice was posted Oct 26, 2026. It moves the due date from Oct 22, 2026 to Nov 4, 2026, which is the date shown on this page. See the latest version.
AI summary Beta
Summary of another version of this notice: check what changed on SAM.gov.
The Department of Veterans Affairs (VA), Network Contracting Office 20, wants a licensed firm to pump out about 3,200 gallons of old E85 fuel (a gasoline-ethanol blend) from an unused tank at the VA Southern Oregon Rehabilitation Center & Clinics in White City, OR, and haul it away for recycling or disposal. This is a Total Small Business Set-Aside request for quotation (RFQ). The response due date is November 4, 2026, 5:00 PM Eastern, and the work runs November 16, 2026 to December 31, 2026.
Who can bid (5)
- Small business: this acquisition is set aside for small business concerns (SAM.gov: Small Business Set Aside - Total). The size standard shown on the SF 1449 for NAICS 811310 is $12.5 million.
- Current and valid Oregon Department of Environmental Quality (DEQ) underground storage tank (UST) Service Provider License covering pump-out and tank entry
- Registered in the System for Award Management (SAM)
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- A DEQ-licensed UST supervisor assigned to the project to oversee all work, plus copies of all licenses and certifications and any manufacturer-required certifications
- Signed VAAR 852.219-75 certification (limits on subcontracting) submitted in full with the quote
How to submit: Email to Contract Specialist Michael Borelli at Michael.borelli@va.gov (email size limit 10 MB; large attachments may be sent over several emails). What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (8)
From the version posted Oct 26, 2026.
- Serious: Oregon UST license required. Only firms holding a current Oregon DEQ UST Service Provider License (and a licensed UST supervisor) can qualify; without it a quote is not considered further.
- Serious: Total Small Business Set-Aside. Only small businesses may bid; the SF 1449 shows a $12.5 million size standard for NAICS 811310.
- Serious: Incomplete VAAR certification means rejection. A quote without the fully executed VAAR 852.219-75 clause is rejected without evaluation.
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- Worth checking: Subcontracting limited. For services, the contractor may not pay more than 50% of the amount the Government pays it to firms that are not certified service-disabled veteran-owned or veteran-owned small businesses, so subcontracting is tightly limited.
- Worth checking: Unclear whether Part IV is required. One instruction says Parts 1 through 3 are required to be considered further, while four parts are listed, including Part IV, past performance, which is also an evaluation factor; ask the contract specialist.
- Minor: Price instructions mention items not in the schedule. The price instructions refer to line items 0001 through 4004, but the price schedule lists only item 0001; confirm with the contract specialist.
- Minor: Fire and spill risk. The tank holds degraded gasoline-ethanol fuel; the vendor must remove ignition sources, do lockout/tagout and have spill controls in place.
- Minor: Questions due before the response due date. Questions to the contract specialist are accepted until October 29, 2026, 5:00 PM ET; answers will be posted as an amendment.
Read from the notice and 1 attachment. Show which files.
- 36C26027Q0091.docx (read)
Full summary
What they want
- Pump out about 3,200 gallons of E85 gasoline from the tank
- Do lockout/tagout (locking off equipment so it cannot start), remove ignition sources, open the tank and monitor and ventilate it
- Transfer recoverable product and remove reachable solids
- Label, manifest (shipping paperwork for waste) and transport the E85 for recycling or disposal
- Hand in the transportation manifest and disposal or recycling paperwork after delivery to the disposal or recycling facility
- Hold the required Oregon underground storage tank (UST) licenses and have a licensed UST supervisor oversee all work
- Contract type
- Firm-fixed-price style single job: item 0001, quantity 1.00, unit JB (job); combined synopsis/solicitation (commercial products and services)
- Period of performance
- Base period November 16, 2026 to December 31, 2026, plus an option to extend services of up to 6 months in total
- Place of performance
- VA Southern Oregon Rehabilitation Center & Clinics (SORCC), 8495 Crater Lake Highway, White City, OR 97503
- Estimated value
- Not stated
- How they'll choose
- Best value: award to the responsible offeror whose quote is most advantageous to the Government, price and other factors considered
- Offers due
- November 4, 2026, 5:00 PM Eastern
- How to submit
- Email to Contract Specialist Michael Borelli at Michael.borelli@va.gov (email size limit 10 MB; large attachments may be sent over several emails)
What they'll judge offers on
- Factor 1: Technical (technical approach, equipment and proof of valid tank cleanout, state license, and whether work is self-performed or subcontracted)
- Factor 2: Past Performance (similar contracts ongoing or completed in the last five years)
- Factor 3: Price
What to include when you submit
- Send each part as a separate attachment
- Part I, executed quote: signed and dated Standard Form 1449 (SF 1449: the form you sign and return as your offer), with block 17a filled in (include your SAM.gov UEI), blocks 30a-30c signed, and the B.1 amendment acknowledgement completed
- Include the complete VAAR 852.219-75 clause with its certification filled in, signed and returned; a screenshot of only the certification is not accepted
- Part II, price: unit and extended prices in two decimal places only
- Part III, technical: show your Oregon DEQ UST Service Provider License and describe your approach for pumping out about 3,200 gallons of E85
- Part III also gives the equipment and proof of valid cleanout you will use, and says whether all work is self-performed
- If subcontracting, include a copy of the written subcontractor agreement, how you will comply with VAAR 852.219-75 and FAR 52.232-40, and the invoiced percentage of work the subcontractor will do
- Part IV, past performance: list federal, state, local or private contracts of similar scope, size and complexity ongoing or completed within the last five years, each with entity name and address, description of services, reference contact (name, phone, email), performance dates, contract type and total value
- Quotes must be firm for 60 calendar days from the date for receipt of offers
Current contractor
No incumbent is named. The statement of work lists no follow-on work.
Not in the notice text
- Whether a site visit is offered is not stated; the section heading mentions a site visit but no site visit instructions appear
- The Government's estimated value is not stated
Eligibility and how to respond
- Set aside for small businesses: only a business that counts as small under this notice's NAICS code can bid as the prime contractor. More open small business set-asides under NAICS 811310
- How to submit, from the AI summary: Email to Contract Specialist Michael Borelli at Michael.borelli@va.gov (email size limit 10 MB; large attachments may be sent over several emails). Check it in the notice before you send anything.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
Notice details
- Posted
- Oct 22, 2026
- Notice type
- Combined Synopsis/Solicitation
- Office
- 260-Network Contract Office 20 (36C260), Vancouver, WA
- Product/service code
- S204 · Housekeeping – Fueling and Other Petroleum
- Business type
- Equipment repair & maintenance (FedReady's grouping, from NAICS 811310)
- Versions
2 versions have been posted, newest first.
- Oct 26, 2026 · Amendment 0001Due Nov 4, 2026 (changed)
- Oct 22, 2026 · Combined Synopsis/Solicitation (this version)Due Oct 22, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Set-aside contracts explained
Terms on this notice: Solicitation, Set-aside
Full notice text from SAM.gov
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. Solicitation number 36C26027Q0091 is issued as a Request for Quotation (RFQ) for removal of approximately 3,200 gallons of E85 gasoline by pumping out tank and disposal/recycling of station in accordance with the Statement of Work at the Southern Oregon Rehab Center & Clinics in White City, OR. This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.
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