Combined Synopsis/Solicitation
LLA Fish Pump - Motor Rewind
Department of Defense · Department of the Army
AI summaryCombined synopsis/solicitation W912EF27QA006: the U.S. Army Corps of Engineers, Walla Walla District, wants three adult fish pump motors at Lower Granite Dam in Pomeroy, Washington, rewound one at a time. It is not set aside for small business. Work includes asbestos testing and abatement hours, factory tests, delivery, on-site commissioning and manuals, with deliveries running from September 2027 into 2029. The response due date is November 23, 2026, 11:00 AM Pacific. More in the summary
AI summary Beta
This summary may miss requirements: 1 of 9 attachments weren't read (GFP Tracker.xlsx). Check the attachments on SAM.gov.
Combined synopsis/solicitation W912EF27QA006: the U.S. Army Corps of Engineers, Walla Walla District, wants three adult fish pump motors at Lower Granite Dam in Pomeroy, Washington, rewound one at a time. It is not set aside for small business. Work includes asbestos testing and abatement hours, factory tests, delivery, on-site commissioning and manuals, with deliveries running from September 2027 into 2029. The response due date is November 23, 2026, 11:00 AM Pacific.
Who can bid
- Open to all businesses: the notice says it is not set aside for small business
- Active registration in the System for Award Management (SAM: the government's vendor database) at www.sam.gov
How to submit: Email to Zachary.s.Newby@usace.army.mil, attention Zachary Newby. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (10)
From the version posted Oct 22, 2026.
- Serious: Two delivery years for the Fish Pump #2 motor. The solicitation lists delivery on October 1, 2028 for the #2 motor rewind and abatement hours, but the Time of Delivery attachment says October 1, 2029; commissioning is December 12 to 21, 2029 in both. Ask the contracting officer which governs.
- Serious: Asbestos and lead paint handling. The winding insulation is assumed to contain asbestos and the housings lead paint, so the work needs asbestos-compliant testing, handling and disposal.
- Worth checking: Long, one-motor-at-a-time schedule. Delivery, acceptance and commissioning of one motor must finish before the next is picked up, tying the contractor to this work from September 2027 into December 2029.
Show all 10Show fewer
- Worth checking: Specialized shop testing capability. The work needs core loss tests, vacuum pressure impregnation and a surge test at high voltage, with the Government witnessing the final tests; a general electrical shop may not qualify.
- Worth checking: Missing documents can sink a quote. Quotes that leave out required documents or requirements may be judged technically unacceptable.
- Worth checking: Foreign nationals need early site approval. Non-U.S. citizens need an approved Foreign Visit Request before entering the dam site; Chinese nationals need 95 calendar days and other nationalities 35.
- Worth checking: Abatement and repairs capped at not-to-exceed amounts. Asbestos abatement and extra shop repairs are paid as hours up to a ceiling and need written approval before starting, so cost overruns beyond the ceiling are a risk.
- Minor: Questions only through ProjNet. Telephone and email questions are not accepted, so a bidder must set up a ProjNet account to ask anything.
- Minor: Quote valid for 30 days. Prices must stay valid for 30 days from the response due date.
- Minor: Specifications carry a different solicitation number. The Performance Work Statement and plans are labeled W912EF26QA035, not W912EF27QA006; ask the contracting officer to confirm they belong to this solicitation.
Read from the notice and 8 attachments. 1 of 9 not read. Show which files.
- Solicitation - W912EF27QA006.pdf (read)
- Performance Work Statement.pdf (read)
- Plans.pdf (read)
- Time of Delivery.pdf (read)
- Supplemental Drawings.pdf (read)
- DD FORM 1149.pdf (read)
- DA FORM 3161.pdf (read)
- Wage Determination - 2015-5559 Oct 2 2026.pdf (read)
- GFP Tracker.xlsx: not read (the AI doesn't read this file type yet): open it on SAM.gov
Full summary
What they want
- Rewind three adult fish pump motors, QTY 1 Job each: #3 and #2 are Ideal Electric single winding, #1 is Hitachi dual winding
- Test each motor's winding insulation, which is assumed to contain asbestos, and send the Contracting Officer a written estimate; abatement and shop repairs are paid as time-and-materials hours (QTY 1 Labor Hours per motor, not-to-exceed amounts)
- Run the required inspections and factory tests, witnessed by the Government, add resistance temperature detectors (RTDs: built-in heat sensors) to the windings and bearings, and paint the exterior
- Ship each rewound motor to the Erection Bay at Lower Granite Dam after sending a transportation plan 60 calendar days before shipment; Government inspection and acceptance take place there
- Provide a Commissioning Agent (technical expert) on site for start-up of each motor, about one to two eight-hour days per motor
- Send final operation and maintenance manuals for each motor (QTY 1 Job each)
- Send a project schedule within 15 days after notice of award, a property management plan for Government-furnished property, and attend a post-award conference within 30 calendar days after notice of award
- Use the Resident Management System (RMS: the Corps' online contractor reporting system) for quality control reports, submittals and payment
- Contract type
- One contract with firm-fixed-price (FFP: one set price, whatever the work costs) lines for each motor rewind, manuals and commissioning, plus time-and-materials (T&M: paid for hours worked) lines for asbestos abatement and shop repair hours, each capped at a not-to-exceed (NTE) amount
- Period of performance
- Motor-by-motor delivery dates from September 30, 2027, with the last on-site commissioning window in December 2029; see the date conflict for the Fish Pump #2 motor
- Place of performance
- Lower Granite Dam, Operations and Maintenance Section, 885 Almota Ferry Rd, Pomeroy, WA 99347 for pickup, delivery, acceptance and on-site commissioning; the motors are rewound at the contractor's repair facility, whose location is not stated
- Estimated value
- No total value is stated. The not-to-exceed amounts for the asbestos and shop repair hours lines are $57,000 (Fish Pump #3 motor), $71,000 (Fish Pump #1 motor) and $61,000 (Fish Pump #2 motor).
- How they'll choose
- One award to the responsible bidder that meets or exceeds all solicitation requirements and represents the best value based on price
- Offers due
- November 23, 2026, 11:00 AM Pacific
- How to submit
- Email to Zachary.s.Newby@usace.army.mil, attention Zachary Newby
What they'll judge offers on
- Price (a complete quote with all required documents; quotes missing required items may be rejected as technically unacceptable)
What to include when you submit
- Send 1 copy of a signed and dated Standard Form 1449 (the form you sign and return as your offer); complete Blocks 17a, 30a, 30b and 30c on page 1.
- Send a signed and dated Standard Form 30 for any amendments, if applicable.
- Send the completed pricing schedule for all line items listed in the solicitation and amendments; CLIN 0013 (Government-furnished property) is marked do not price.
- Fill in the General Contract Information section: name, phone, email, tax ID, CAGE code, Unique Entity ID, total amount, and whether you are registered in SAM.
- Return all pages of the request for quote.
- For the time-and-materials lines, give fixed hourly rates and say whether each rate applies to your own staff, subcontractors or affiliates.
- Send the executed FAR 52.229-11 provision and, if you are a foreign person, a completed IRS Form W-14.
- Include the representations and certificates the solicitation lists, such as the DFARS 252.204-7016 telecommunications representation and the Buy American certificate.
- Prices must include shipping to the destination (FOB destination) and stay valid for 30 days from the response due date.
- Send questions only through ProjNet Bidder Inquiry (website for posting questions); telephone and email questions are not accepted.
After award, you must have
- A Commissioning Agent who is the contractor's own employee with at least 5 years of motor rewinding, installation and commissioning experience, and who took part in rewinding these motors; proof is due 30 calendar days before on-site support From Performance Work Statement.pdf:
…employee of the Contractor, with a minimum of 5 years of experience…
- A Contractor Inspection Representative, an employee of the prime contractor, with at least 5 years of related experience, whose qualifications go to the Government at least 30 days before delivery From Performance Work Statement.pdf:
…inspection of delivered components and possesses at least 5 years of…
- Dam access paperwork for each worker sent at least 30 calendar days before arrival; non-U.S. citizens need an approved Foreign Visit Request From Performance Work Statement.pdf:
…received at least thirty (30) calendar days before the employee arrives at…
Not in the notice text
- Parts of the files were not read: the middle of the solicitation (including the time-and-materials instructions, labor rates and Government-furnished property listing), the middle of the Performance Work Statement, and the GFP Tracker spreadsheet. Check them on SAM.gov.
- The hourly labor rates or labor categories for the time-and-materials lines are not shown in the text read.
- The motor pickup windows listed under Government-furnished property are not shown in the text read.
- Whether the attached Service Contract Act wage determination (2015-5559, Washington counties Adams, Ferry, Garfield, Grant, Lincoln and Whitman) applies to work done at the contractor's shop is not stated.
- The deadline for questions and any site visit are not stated.
- The contractor's rewind shop location requirements are not stated.
Eligibility and how to respond
- SAM.gov lists no set-aside, but the notice text limits who can bid:
- The notice text says this is set aside for small businesses, but SAM.gov lists no set-aside. Ask the contracting officer which one applies before you bid.
- How to submit, from the AI summary: Email to Zachary.s.Newby@usace.army.mil, attention Zachary Newby. Check it in the notice before you send anything.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
Notice details
- Posted
- Oct 22, 2026
- Notice type
- Combined Synopsis/Solicitation
- Office
- US Army Engineer District Walla Wal, Walla Walla, WA
- Product/service code
- J043 · Maint/Repair/Rebuild of Equipment – Pumps and Compressors
- Business type
- Equipment repair & maintenance (FedReady's grouping, from NAICS 811310)
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
Terms on this notice: Solicitation
Full notice text from SAM.gov
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. Solicitation number W912EF27QA006 is issued as a request for quotation (RFQ) for motor rewind and asbestos abatement services. This acquisition is not set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. ***Please see attachments for full solicitation details, instructions, and specifications. Be sure all submissions include required documentation outlined in the Instructions To Offerors.***
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