Solicitation
New Lease for VA Clinic (CBOC) Tarrant County, Texas
Department of Veterans Affairs · Sol. 36C24W26R0055
Due in 14 days
AI summary Beta
Some details weren't available to this summary, so it may miss requirements. Check the attachments on SAM.gov.
The VA (Regional Procurement Office West) wants to lease about 14,719 to 15,719 square feet of one-story clinical space in an existing building in Tarrant County, Texas, for a Community Based Outpatient Clinic for veterans. The lessor must also provide 138 surface parking spaces and design and build out the clinic to VA's needs, with space ready by July 2027. The lease is planned as 20 years with 10 years firm, and proposals are now due October 23, 2026.
Watch out for
- Deadline changed several times; documents conflict. The RLP cover still says offers are due 10/1/2026, Amendment 0002 said October 16, and Amendment 0003 says October 23, 2026; use the latest amendment and watch for more, since answers to offeror questions were promised by October 9.
Friday, October 23, 2026, at 3:00 pm CST.
- Lessor must design and build the clinic. This is a build-to-suit style lease: you need a qualifying existing building plus the money, design team and general contractor to deliver a full medical buildout, with Government payment only through rent and the TI allowance.
The Lessor must design and build the TIs
- Tight occupancy date. Design, permitting, construction, security and IT installation, and VA acceptance must all finish by July 2027, and the delivery schedule is a scored factor.
Space must be available for occupancy by July 2027.
- Lease term and security level conflict between documents. The RLP and notice call for a 20-year lease with 10 years firm, but the lease template (Exhibit A) says 10 years with 5 firm and 'Facility Security Level X', so ask which controls before pricing.
10 Years, 5 Years Firm,
- Heavy security and IT requirements. Facility Security Level II needs video surveillance, access control, locked critical areas, bollards and a security plan, and the VA electronic health record upgrade needs Cat6A cabling, 10 GbE fiber and UPS power, all adding cost and engineering.
The Offeror shall provide bollards around the property as required by the COR.
- Federal wage rates apply to construction. A Davis-Bacon wage determination for Tarrant County is part of the package, so build-out labor must be paid at those rates; the determination itself was not read.
Davis-Bacon Act - Wage Determination Tarrant County, TX (FAR 22.404)
- Some requirements are only available on request. Additional agency requirements with sensitive information must be requested from the contracting officer, so you cannot see the full requirement set until you ask.
additional agency requirements containing sensitive information
- Changes to lease terms can disqualify an offer. Taking exception to lease language risks being passed over for award.
If an offer contains terms modifying any Lease provision, the Government will not be under any obligation to award a Lease
- Location, amenity and transit tests. The site must meet neighborhood, walkable amenity and public transit distance tests, which can rule out otherwise suitable buildings.
A subway, light rail, or bus rapid transit stop must be located within the immediate vicinity of the Building
Read from the notice and 12 attachments. 10 not read in full.
- S03 - Solicitation Amendment 0003 - Government Responses to Offerors and RLP Solicitation Deadline Date Extended.pdf
- S03 - Solicitation Amendment 0002 - Government Responses to Offerors and RLP Solicitation Deadline Date Extended.pdf
- RLP 36C24W26R0055 - Solicitation Amendment 0001 - Government Responses to Offeror Questions.pdf
- 36C24W26R0055 - RLP - AUG 2026.pdf
- EXHIBIT D - 3516 Solicitation Provisions - MAR 2026.pdf
- EXHIBIT A - Lease No- 36C24W26L0044 - Tarrant County Lease Proposal.pdf
- EXHIBIT B - Agency Specific Requirements.pdf
- EXHIBIT C - Security Requirements (FSL Level II).pdf
- EXHIBIT E - 3517B General Clauses - APR 2026.pdf
- EXHIBIT K - Delineated Area Map.pdf
- EXHIBIT L - FAR 52.204-24 Representation Digital Rev 10 20.pdf
- EXHIBIT M - Pre-Lease Building Security Plan.pdf
- EXHIBIT B1 - Agency Specific Requirements - Document Hyperlinks.pdf: too large
- EXHIBIT I - Security Unit Price List FSL II - Oct 2024.xlsx: spreadsheet: not read yet
- EXHIBIT N - Life Safety and Environment of Care Document List and Review Tool 10-2023 (R0).pdf: over the file limit for one brief
- EXHIBIT P - VHA PCRA 31May2023-Final.pdf: over the file limit for one brief
- EXHIBIT Q - ADA Certification.pdf: over the file limit for one brief
- EXHIBIT H - Prelease FPLS Evaluation Form 12000 - Parts A and B.pdf: over the file limit for one brief
- EXHIBIT F - Form 1364 Proposal to Lease Space.pdf: over the file limit for one brief
- EXHIBIT G - Form 1217 - Lessor Annual Cost Statement.pdf: over the file limit for one brief
- EXHIBIT O - VHA Infection Control Risk Assessment ICRA 2023-1.0.pdf: over the file limit for one brief
- EXHIBIT J - Tarrant County Wage Determination - Building.pdf: over the file limit for one brief
Full brief
What they want
- Lease 14,719 to 15,719 ABOA square feet of contiguous, one-story space in an existing modern building inside the Tarrant County delineated area
- Provide 138 secured, lit surface parking spaces reserved for VA
- Design and build out the clinic (reception, waiting area, offices, four clinic pods, lab draw, X-ray, lounges, storage, IT room) using the TI allowance
- Install VA data and telecom infrastructure for the electronic health record system (Cat6A cabling, fiber, UPS power, IT closet)
- Provide Facility Security Level II security (video surveillance, access control, secured critical areas) and a pre-lease building security plan
- Provide a fully serviced lease: utilities, janitorial, cable TV, guest Wi-Fi and alarm monitoring included in rent
- Provide lit exterior sign (at least 4 ft by 8 ft) and ADA interior signage
- Have the space ready for occupancy by July 2027
- Contract type
- Real property lease (fully serviced), awarded through a Request for Lease Proposals (RLP); best-value tradeoff
- Period of performance
- 20-year lease term with 10 years firm; the Government may terminate after the firm term on 120 days' notice. Space needed by July 2027. (The lease template in Exhibit A says 10 years, 5 firm, which conflicts.)
- Place of performance
- Richland Hills, TX per SAM; the building must be inside the Tarrant County delineated area (north SH 114 to Rhome, west US-287/Business US-287 to I-820, south I-20, east SH 360)
- How they'll choose
- Best value tradeoff: the five non-price factors together are significantly more important than price. Price is evaluated as present value cost per ABOA square foot, discounted at 5 percent.
- Offers due
- Friday, October 23, 2026, at 3:00 PM CST (per Amendment 0003; SAM lists 15:00 -05:00). The RLP cover still shows the old 10/1/2026 date.
- Page limits
- Factor 1 (Location) is limited to 5 pages. Limits for the other factors were not visible in the text provided.
What they'll judge offers on
- Factor 1: Location (maps, amenities, transportation, visibility, 5-page limit)
- Factor 2: Technical Quality (building design, floor plan and adjacencies, conceptual design)
- Factor 3: Offeror's Qualifications and Past Performance (up to five past projects, design team and GC, financial capacity, project management plan)
- Factor 4: Delivery Schedule (CPM schedule and project management plan)
- Factor 5: Operations and Maintenance Plan
- Price (present value, per ABOA SF)
What to include when you submit
- Submit pricing and offer details on GSA Form 1364, Proposal to Lease Space; do not complete the lease template
- Show on the offer that the rentable space yields ABOA space within the required 14,719 to 15,719 range, with plans
- Factor 1: maps showing the site in the delineated area with amenities and emergency services, plus street-view renderings of signage and entrance
- Factor 2: conceptual design and floor plan showing VA adjacencies and space program
- Factor 3: up to five past performance examples with references, design team and general contractor qualifications, financial capacity, and a project management plan
- Factor 4: high-level critical path method (CPM) schedule with narrative of proposed durations, from award to acceptance
- Factor 5: operations and maintenance plan
- Include a Pre-Lease Building Security Plan with the offer, and an itemized cost estimate for each security item marked 'shell'
- Sign the FAR 52.204-24 telecommunications representation (Exhibit L)
- Identify A/E design fees and the Lessor's project management fee on Form 1364
- Ask the Lease Contracting Officer (Robert Garcia, Jr., RPO West, McClellan Park, CA) for the additional agency requirements with sensitive information
You must have
- Existing building only (no new construction on a vacant site).
Existing Building Structure (Only)
- Space must be on one story and contiguous, and not exceed 21,220 RSF or 15,719 ABOA.
One-story with contiguous space
- Building must be inside the Tarrant County delineated area.
Located in the designated Tarrant County, Texas delineated area
- 138 surface parking spaces reserved for VA's exclusive use, secured and lit, with cost included in the rent.
The Government requires 0 structured/inside parking spaces and 138 surface/outside parking spaces
- Space cannot be next to a tobacco, vape or liquor store.
Proposed Space shall not be immediately adjacent to a tobacco retail establishment
- The offering entity's name cannot include VA or other federal agency names.
Offeror may not use Federal agency name(s) and/or acronym(s), e.g., Department of Veterans Affairs, VA, in the entity name
- Lessor must design and build the tenant improvements (TIs) and provide the TI allowance stated in the lease; financial capacity is evaluated.
The Lessor must design and build the TIs
- Written certification from a licensed professional engineer on window glazing, setback and related building security, plus a Pre-Lease Building Security Plan with the offer.
The Lessor shall provide a written certification from a licensed professional engineer that the building conforms
- Signed representation about covered telecommunications and video surveillance equipment (FAR 52.204-24).
Representation Regarding Certain Telecommunications and Video Surveillance Services
- SAM.gov registration and a Unique Entity ID (the lease clauses require maintaining SAM registration).
FAR 52.204-13 SYSTEM FOR AWARD MANAGEMENT
- No set-aside, but HUBZone small businesses get a price evaluation preference (which they may waive).
A HUBZone small business concern (SBC) Offeror may elect to waive the price evaluation preference provided in the
Not in the notice text
- How and where to deliver the proposal (Section 3.02, Receipt of Lease Proposals, was left out of the text provided)
- Page limits and format for evaluation factors other than Factor 1
- Estimated lease value, TI allowance amount and target rent are not stated
- Government answers to offeror questions (promised by October 9, 2026) and any further amendments
- Which lease term controls (20 years with 10 firm vs 10 years with 5 firm) and which security level applies (Level II vs 'X')
- NAICS size standard text (Section 1.13) and other middle sections of the RLP were not provided
- Contents of unread exhibits: Form 1364, Form 1217, Form 12000 fire and life safety, security unit price list, wage determination, ICRA, PCRA, ADA certification, life safety review tool and the document hyperlinks (B1)
- Most of the lease template (Exhibit A) and parts of the security, solicitation provision and general clause exhibits were cut off
- Whether a specific site or incumbent landlord is already identified; none is named
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Key facts
- Response due
- Oct 23, 2026, 8:00 PM UTC
- Posted
- Sep 28, 2026
- Notice type
- Solicitation
- Solicitation
- 36C24W26R0055
- Agency
- Department of Veterans Affairs
- Office
- Rpo West (36C24W)
- NAICS
- 531120
- Product/service code
- X1DB
- Business type
- Real estate & leasing
- Place of performance
- Richland Hills, TX, 76118
- Contracting contact
- TaShia Marsh-BrownTashia.Marsh@va.gov
- Versions
- 5 (amended since first posted)
Full notice text from SAM.gov
VHA is seeking to lease approximately 14,719 minimum to 15,719 maximum, American National Standards Institute/Building Owners and Managers Association (ANSI/BOMA) Occupant Area (ABOA) square feet (SF) of contiguous space in an existing Clinical/Medical space in Tarrant County, Texas. This procurement is for a Community Based Outpatient Clinic for Veterans. The property shall include at least 138 on-site surface parking spaces. Space must be available for occupancy by July 2027. The proposed period of performance is twenty-years (20), with ten-years firm term.
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