Solicitation
New Lease for VA Clinic (CBOC) Tarrant County, Texas
Department of Veterans Affairs · Sol. 36C24W26R0055
Due in 13 days
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AI summary Beta
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The VA wants to lease about 14,719 to 15,719 square feet of single-story clinic space in an existing building in Tarrant County, Texas, for a new outpatient clinic for veterans. This is a request for lease proposals aimed at property owners, not a service contract: the owner builds out the space for the VA and rents it back for 20 years (10 firm, 10 soft). Offers are due October 23, 2026 at 3:00 PM CST.
Watch out for
- Only for property owners or controllers. This is a real estate lease, so a small business can only bid if it owns or controls a suitable existing building in the delineated area (or can partner with someone who does).
VHA is seeking to lease approximately 14,719 minimum to 15,719 maximum
- Permits needed by the proposal deadline. The building must already have approved city or county permitting when proposals close, which is hard to line up for a build-out that has not been designed yet.
At the time of RLP closing, the offeror’s facility must
- Large, specialized medical build-out. The landlord designs and builds out a full clinic with VA IT cabling and Facility Security Level II systems, with the tenant improvement allowance capped at an estimated $425 per ABOA square foot, so cost risk sits with the lessor.
TI Allowance is estimated and not to exceed $425.00
- Heavy proposal with five evaluated factors. Offers need maps, a conceptual floor plan, past performance, a CPM schedule, a project management plan and an operations plan, which takes real time and design help to prepare.
The Offeror shall provide a high-level Critical Path Method (CPM) project schedule, highlighting key assumptions and a strategy
- Occupancy date conflicts. The notice says space must be ready by July 2027, but the Q&A amendment says the anticipated beneficial occupancy is December 2028, so confirm the real schedule with the contracting officer.
Space must be available for occupancy by July 2027.
- Lease term stated differently in different places. The sample lease says 10 years with 5 firm, while the RLP and Q&A say 20 years with 10 firm and 10 soft; the Government calls the sample lease informational, so the 20-year term is what applies.
lease.10-years Firm/10-years Soft term; 0 option years.
- Some requirements only released on request. Additional agency requirements marked sensitive are only given to offerors who ask the contracting officer, and several exhibits were too large to read here, so ask for everything before pricing.
this RLP package includes additional agency requirements containing sensitive information that
- Davis-Bacon wage rates apply. A wage determination for Tarrant County is part of the package, so construction labor for the build-out likely must be paid at federal prevailing wages.
Davis-Bacon Act - Wage Determination Tarrant County, TX (FAR 22.404)
- Base RLP still shows an old due date. The RLP cover says offers are due 10/1/2026, but later amendments moved it, so rely on the amended date and watch for more changes.
The RLP package submission deadline is Friday, October 23, 2026, at 3:00PM CST.
Read from the notice and 12 attachments. 12 not read in full.
- S03 - Solicitation Amendment 0004 - Government Responses to Offerors Questions.pdf
- S03 - Solicitation Amendment 0003 - Government Responses to Offerors and RLP Solicitation Deadline Date Extended.pdf
- S03 - Solicitation Amendment 0002 - Government Responses to Offerors and RLP Solicitation Deadline Date Extended.pdf
- RLP 36C24W26R0055 - Solicitation Amendment 0001 - Government Responses to Offeror Questions.pdf
- 36C24W26R0055 - RLP - AUG 2026.pdf
- EXHIBIT D - 3516 Solicitation Provisions - MAR 2026.pdf
- EXHIBIT A - Lease No- 36C24W26L0044 - Tarrant County Lease Proposal.pdf
- EXHIBIT B - Agency Specific Requirements.pdf
- EXHIBIT C - Security Requirements (FSL Level II).pdf
- EXHIBIT E - 3517B General Clauses - APR 2026.pdf
- EXHIBIT K - Delineated Area Map.pdf
- EXHIBIT L - FAR 52.204-24 Representation Digital Rev 10 20.pdf
- EXHIBIT B1 - Agency Specific Requirements - Document Hyperlinks.pdf: too large
- EXHIBIT I - Security Unit Price List FSL II - Oct 2024.xlsx: spreadsheet: not read yet
- EXHIBIT M - Pre-Lease Building Security Plan.pdf: over the file limit for one brief
- EXHIBIT N - Life Safety and Environment of Care Document List and Review Tool 10-2023 (R0).pdf: over the file limit for one brief
- EXHIBIT P - VHA PCRA 31May2023-Final.pdf: over the file limit for one brief
- EXHIBIT Q - ADA Certification.pdf: over the file limit for one brief
- EXHIBIT R - PFD Tarrant County CBOC.pdf: over the file limit for one brief
- EXHIBIT H - Prelease FPLS Evaluation Form 12000 - Parts A and B.pdf: over the file limit for one brief
- EXHIBIT F - Form 1364 Proposal to Lease Space.pdf: over the file limit for one brief
- EXHIBIT G - Form 1217 - Lessor Annual Cost Statement.pdf: over the file limit for one brief
- EXHIBIT O - VHA Infection Control Risk Assessment ICRA 2023-1.0.pdf: over the file limit for one brief
- EXHIBIT J - Tarrant County Wage Determination - Building.pdf: over the file limit for one brief
Full brief
What they want
- About 14,719 to 15,719 ABOA square feet of contiguous, one-story clinic space in an existing, modernized building within the Tarrant County delineated area
- 138 reserved surface parking spaces, secured and lit, included in the rent
- Landlord designs and builds out the clinic (exam pods, lab draw, X-ray, offices, conference room, storage) under a tenant improvement allowance estimated at up to $425 per ABOA square foot
- VA-grade IT and telecom build-out (Cat 6A cabling, 10 GbE fiber, UPS-backed network gear) for the electronic health record rollout
- Facility Security Level II security measures (cameras, access control, intrusion detection, secured critical areas)
- A fully serviced lease: rent covers utilities, janitorial, cable TV, guest Wi-Fi and the security alarm service
- Exterior and interior signage, including an internally lit VA clinic sign at least 4 ft by 8 ft
- Offer package with location maps, building design and floor plan, past performance, delivery schedule (CPM) and an operations and maintenance plan
- Contract type
- Lease (Request for Lease Proposals), fully serviced lease; best-value tradeoff with negotiations
- Period of performance
- 20 years total: 10 years firm plus 10 years soft term (Government may end it with at least 120 days' notice after the firm term); no option years
- Place of performance
- Tarrant County, Texas (notice lists Richland Hills, TX); building must be inside the delineated area bounded by SH 114, US-287, I-820/I-20 and SH 360
- How they'll choose
- Best value tradeoff: price and technical factors are both considered, and the factors combined are significantly more important than price
- Offers due
- Friday, October 23, 2026, at 3:00 PM CST (extended from October 1 and then October 16)
- Page limits
- Factor 1 (Location) submission limited to 5 pages; other limits not seen
What they'll judge offers on
- Factor 1 - Location (5-page limit)
- Factor 2 - Technical Quality (building design, conceptual floor plan, VA adjacencies and space program)
- Factor 3 - Offeror's Qualifications and Past Performance (including financial capacity and project management plan)
- Factor 4 - Delivery Schedule (CPM schedule and project management plan)
- Factor 5 - Operations and Maintenance Plan
- Price (evaluated as present value cost per ABOA square foot)
What to include when you submit
- Submit the price and other data on GSA Form 1364 (Proposal to Lease Space); do not try to complete the lease template
- Factor 1: maps showing the site within the delineated area with amenities, emergency services and distances, plus street-view renderings of signage and entrance
- Factor 2: conceptual design and floor plan built on the revised Section 1.06 Program for Design (Exhibit R)
- Factor 3: up to five past performance examples with references as a prime contractor or lessor
- Factor 4: high-level critical path method (CPM) schedule with narrative and a project management plan
- Factor 5: operations and maintenance plan
- Complete the FAR 52.204-24 telecommunications representation (Exhibit L) and the other solicitation provisions
- Acknowledge each RLP amendment by the date and time the amendment specifies
You must have
- Building must be inside the Tarrant County delineated area
Located in the designated Tarrant County, Texas delineated area
- Existing building only (no ground-up new construction)
Existing Building Structure (Only)
- One-story building with all the space on one contiguous level
One-story with contiguous space
- Space size must stay within 14,719 to 15,719 ABOA square feet and no more than 21,220 rentable square feet
Proposed Space cannot exceed 21,220 RSF; or 15,719 ABOA
- 138 reserved surface parking spaces, secured and lit; no structured parking required
138 surface/outside parking spaces
- Not immediately next to a tobacco, vape or smoke shop or a liquor store
Proposed Space shall not be immediately adjacent to a tobacco retail establishment (including vape, or smoke shops) or a liquor store.
- Approved city or county permitting for the facility by the time proposals close
At the time of RLP closing, the offeror’s facility must
- Building must be modernized or newly modernized by occupancy (if not new), with transit and amenities nearby per Section 1.05
Yes, the Government is seeking an existing building
- Offering entity's name may not include VA or other federal agency names
Offeror may not use Federal agency name(s) and/or acronym(s), e.g., Department of Veterans Affairs, VA, in the entity name that owns and/or
- Meet Facility Security Level II security requirements
SECURITY REQUIREMENTS - FACILITY SECURITY LEVEL II
- Sign the representation about covered telecommunications and video surveillance equipment (the offeror is the property owner)
Representation Regarding Certain Telecommunications and Video Surveillance Services
Current contractor
None. The VA says this is a new requirement and not a replacement lease.
Not in the notice text
- Exactly how and where to submit the proposal (Section 3.01 and 3.02 of the RLP were not in the text provided)
- Page limits for factors other than Location, and the required order or volumes of the proposal
- The program for design (Exhibit R), the pricing form (Form 1364) and the security unit price list, which were not read
- The relative importance of the five technical factors against each other (only 'combined, more important than price' is stated)
- The sensitive agency requirements available only on request, and the full lease terms in Exhibit A
- The final tenant improvement amount, which will be negotiated after design
- Minor size differences: the notice and RLP say 14,719 to 15,719 ABOA square feet while Exhibit B says a maximum of 15,713 net usable square feet
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Key facts
- Response due
- Oct 23, 2026, 8:00 PM UTC
- Posted
- Oct 9, 2026
- Notice type
- Solicitation
- Solicitation
- 36C24W26R0055
- Agency
- Department of Veterans Affairs
- Office
- Rpo West (36C24W)
- NAICS
- 531120
- Product/service code
- X1DB
- Business type
- Real estate & leasing
- Place of performance
- Richland Hills, TX, 76118
- Contracting contact
- TaShia Marsh-BrownTashia.Marsh@va.gov
- Versions
- 6 (amended since first posted)
What similar contracts paid
54 contracts at this agency under the same NAICS code had activity in the last 5 years, according to USAspending.gov. Small businesses won 31% of the dollars in this market over the last 3 fiscal years.
Typical contract$45.5KMiddle half: $20.8K to $193K
Typical per year$62.2KValue divided by years of performance
Before you respond
Full notice text from SAM.gov
VHA is seeking to lease approximately 14,719 minimum to 15,719 maximum, American National Standards Institute/Building Owners and Managers Association (ANSI/BOMA) Occupant Area (ABOA) square feet (SF) of contiguous space in an existing Clinical/Medical space in Tarrant County, Texas. This procurement is for a Community Based Outpatient Clinic for Veterans. The property shall include at least 138 on-site surface parking spaces. Space must be available for occupancy by July 2027. The proposed period of performance is twenty-years (20), with ten-years firm term.
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