Combined Synopsis/Solicitation
460-27-1-132-0001 | SPE 49273 | VISN 4 Radiation Safety Officer (RSO) | NCO 4 Services 3 (VA-27-00003148)
Department of Veterans Affairs
AI summaryOnly service-disabled veteran-owned small businesses (SDVOSB) certified by the Small Business Administration can quote on solicitation 36C24426Q0969 from Department of Veterans Affairs (VA) Network Contracting Office 4. It is a multiple-award task order contract for radiation safety officer (RSO) and medical physicist services at nine VA medical centers, for up to five years. Quotes are judged on a priced sample task at the Wilmington, Delaware medical center, and Amendment 0001 sets the response due date at November 15, 2026, 10:00 AM Eastern. More in the summary
AI summary Beta
The notice looks incomplete: Part of the combined synopsis and both seed task order files was attached but not read (the middle was left out). That includes the start of the quote instructions (Sections I and II), the technical section, and the limitations on subcontracting clause. Check the attachments on SAM.gov.
Only service-disabled veteran-owned small businesses (SDVOSB) certified by the Small Business Administration can quote on solicitation 36C24426Q0969 from Department of Veterans Affairs (VA) Network Contracting Office 4. It is a multiple-award task order contract for radiation safety officer (RSO) and medical physicist services at nine VA medical centers, for up to five years. Quotes are judged on a priced sample task at the Wilmington, Delaware medical center, and Amendment 0001 sets the response due date at November 15, 2026, 10:00 AM Eastern.
Who can bid (8)
- Limited competition: only among MATOC holders can bid, not every business that meets the set-aside.
- Service-disabled veteran-owned small business (SDVOSB) set-aside: the firm must be designated in the System for Award Management (SAM) as certified by the Small Business Administration (SBA)
- Active SAM registration to receive an award
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- Physicists must meet one of three qualification paths: board certification (ABR, ABMP, CHP or CCPM), a graduate degree plus 3 years of documented clinical experience in the modality tested, or a graduate degree plus supervised training including 10 CT performance evaluations
- Each physicist must individually meet the listed Joint Commission and American College of Radiology requirements for the modalities assigned, and credentials must be open to independent verification
- Nuclear medicine work: one nuclear medicine physics board certification (ABR or American Board of Science in Nuclear Medicine) plus the master's degree and experience requirements, held by each person doing that work
- Evidence of general liability insurance with no asbestos exclusion that would void the coverage, shown before award. Other minimums: general liability $500,000.00 per occurrence; automobile $200,000.00 per person and $500,000.00 per occurrence; employer's liability at least $100,000
- Record of satisfactory or neutral past performance
Things to watch (9)
From the version posted Oct 26, 2026.
- Serious: Service-disabled veteran-owned set-aside. Only SDVOSB firms certified by the Small Business Administration and listed in SAM can bid; other small businesses are shut out.
- Serious: Credentialed physicists must be named with the quote. Board certification, credentials and a CV of the physicist are required with the quote, and the firm must certify its staff will keep the same or better qualifications for the life of the contract.
- Worth checking: Award rests on one sample task; later orders only among MATOC holders. The MATOC is awarded on the priced Wilmington sample task, which may never be ordered. Only MATOC holders compete for later task orders, and each holder must quote or reply no bid on every one.
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- Worth checking: Insurance with no asbestos exclusion. A question asked whether an asbestos exclusion is allowed; the government answered that all quoters must comply, so check your general liability policy before quoting.
- Worth checking: Dosimetry scope unclear. The statement of work lists dosimetry services, but the answers say dosimetry badges are not part of this solicitation and no line item covers them. Extra services go in the price section.
- Worth checking: Fast on-site response at Wilmington. The physicist must be near enough to answer a radiological event by phone and, if needed, on site within 1 to 4 business hours.
- Worth checking: Limits on subcontracting clause. A VA clause limiting how much work an SDVOSB may pass to non-SDVOSB subcontractors is listed, so teaming plans need checking against it. Its percentages were not in the text read.
- Minor: Subcontractors need advance approval. Any subcontractor must be approved by the contracting officer and the VA point of contact before it works on the order.
- Minor: Seed task order period differs across files. The earlier seed file shows November 15, 2026 to November 14, 2027, while the updated seed price schedule shows December 1, 2026 to November 30, 2027. The updated file is the later one.
Read from the notice and 6 attachments. Show which files.
- 36C24426Q0969 RSO RFQ Amendment 0001.pdf (read)
- Combined Synopsis 36C24426Q0969 for Radiation Safety and Physicist Finalized.docx (read)
- Wilmington Seed Task Order Updated.docx (read)
- Wilmington RSO Questions.docx (read)
- Wilmington Seed Task Order.docx (read)
- 36C24426Q0969_1.docx (read)
Full summary
What they want
- Act as radiation safety officer and diagnostic medical physicist on site at nine VA medical centers: Pittsburgh, Erie, Butler, Coatesville, Wilkes Barre, Altoona, Wilmington, Philadelphia and Lebanon
- Oversee radiation safety programs and keep them in line with NRC, FDA, Veterans Health Administration, Joint Commission and state rules
- Test imaging equipment for quality assurance and advise on imaging protocols and dose reduction
- Sample task at Wilmington: test 14 digital radiographic units, 5 fluoroscopic units, 3 R/F or biplane units, 3 CT units, 1 DEXA unit, 1 MRI unit, 13 dental units and 2 nuclear medicine cameras (all quantities in unit JB, meaning job)
- Sample task at Wilmington: inspect 185 lead aprons, plus 10 JB of off-site clinic X-ray and apron inspections at the Dover and Georgetown, Delaware and Linwood, New Jersey clinics
- Sample task at Wilmington: 12 monthly 8-hour nuclear medicine RSO visits and 7 days of on-site RSO services
- Train staff and physicians on radiation safety, dose reduction and imaging optimization as needed
- Respond by phone, and on site if needed, within 1 to 4 business hours of a radiological event notice at Wilmington
- Contract type
- Firm-fixed-price (FFP: one set price, whatever the work costs), indefinite-delivery, indefinite-quantity (IDIQ) multiple-award task order contract (MATOC); task orders are also firm-fixed-price
- Period of performance
- MATOC: five years, estimated November 15, 2026 to November 14, 2031, or until the $6,000,000.00 ceiling is reached. Seed task order: one year, December 1, 2026 to November 30, 2027 in the updated price schedule
- Place of performance
- Nine VA medical centers: Pittsburgh, Erie, Butler, Coatesville, Wilkes Barre, Altoona, Lebanon, Philadelphia and Wilmington. The seed task order is at Wilmington VA Medical Center, 1601 Kirkwood Hwy., Wilmington, DE 19805, plus clinics in Dover and Georgetown, Delaware and Linwood, New Jersey
- Estimated value
- MATOC ceiling $6,000,000.00 with a guaranteed minimum of $1,500.00. Typical task orders $1,500.00 to $250,000.00, maximum task order $350,000.00
- How they'll choose
- Comparative evaluation for best value: quotes are compared side by side, price is not the only deciding factor, and it is not a lowest-price or tradeoff process. The order of factors does not show importance
- Offers due
- November 15, 2026, 10:00 AM Eastern
- Page limits
- Technical section: 10 pages (CVs, certificates, licenses, equipment list and sample reports may go in a separate attachment and do not count). Management Plan: 7 pages. Price: no page limit
What they'll judge offers on
- Price: the government may award to other than the lowest price
- Technical: understanding of the work and ability to do the tasks and deliverables in the statement of work
- Management: ability to recruit, onboard and retain talent, organization structure, subcontract monitoring and lines of communication
- Past Performance: satisfactory or neutral record, checked through government records and questionnaires sent to your references
What to include when you submit
- Send a separate price section (Section IV); it is not sent to the technical evaluators. Include the completed price schedule in Word or PDF and a detailed price breakdown with supporting documents
- Price all twelve line items of the seed task order for one year, and put any extra services you plan to quote in the price section
- Identify and price in the price section every subcontract named in the non-price quote, with adequate documentation
- Management Plan (Section III): cover your staffing approach and include a statement that all employees will hold the same or better qualifications and certifications than proposed in the technical quote for the life of the contract
- Include the physicist's American Board of Radiology certification, credentials and CV with the quote; if more than one physicist is assigned, give credentials for each
- Past performance (Section V): no more than three references, within the past five years, of similar or the same services
- For each reference give the contact name, email, contract number, period of performance, dollar value and no more than three sentences on the requirements
After award, you must have
- Annual VA privacy training for contractor staff, completed before performance starts From Combined Synopsis 36C24426Q0969 for Radiation Safety and Physicist Finalized.docx:
Training must be completed prior to the performance of the contract and annually thereafter.
Not in the notice text
- Part of the combined synopsis and both seed task order files was attached but not read (the middle was left out). That includes the start of the quote instructions (Sections I and II), the technical section, and the limitations on subcontracting clause.
- How and where to send the quote (email address or portal) is not in the text read.
- Exactly what the technical section must contain is not in the text read, beyond its 10-page limit.
- The percentage in the limitations on subcontracting clause is not in the text read.
- Whether a site visit is held is not stated; the text read mentions none.
- Answers say there is no SF 1449 form, yet the synopsis says an award will be issued on a Standard Form 1449 (the form you sign and return as your offer). Ask the contracting officer how to sign.
- The Wilmington sample task has no therapeutic physics need, but the other medical centers will; their task order scopes are not yet known.
Eligibility and how to respond
- Only service-disabled veteran-owned small businesses (SDVOSBs) certified through SBA's VetCert can bid as the prime contractor. The notice also names requirements: Not certified through VetCert yet? Apply on VetCert (SBA), or start with the SDVOSB guide. More open service-disabled veteran-owned set-asides under NAICS 541380
- Limited competition: only among MATOC holders can bid, not every business that meets the set-aside.
- How and where to submit is in the notice text and its attachments on SAM.gov.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
Notice details
- Posted
- Oct 26, 2026
- Notice type
- Combined Synopsis/Solicitation
- Office
- 244-Network Contract Office 4 (36C244), Pittsburgh, PA
- Product/service code
- H365 · Inspection – Medical, Dental, and Veterinary Equipment and Supplies
- Business type
- Engineering, architecture & research (FedReady's grouping, from NAICS 541380)
- Versions
5 versions have been posted, newest first.
- Oct 26, 2026 · Amendment 0004 (this version)Due Nov 15, 2026
- Oct 26, 2026 · Amendment 0003Due Nov 15, 2026 (changed)
- Sep 29, 2026 · Amendment 0002Due Oct 31, 2026
- Sep 29, 2026 · Amendment 0001Due Oct 31, 2026
- Sep 29, 2026 · Combined Synopsis/SolicitationDue Oct 31, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Open SDVOSB set-aside contracts
Terms on this notice: Solicitation, SDVOSB (service-disabled veteran-owned small business), Set-aside
Latest amendment note from SAM.gov
The purpose of this amendment is to extend the due date to 11-15-2026 at 10:00 AM EST, to update the Wilmington Seed Order Statement of Work, and to answer vendors’ questions.
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