Combined Synopsis/Solicitation
460-27-1-132-0001 | SPE 49273 | VISN 4 Radiation Safety Officer (RSO) | NCO 4 Services 3 (VA-27-00003148)
Department of Veterans Affairs
AI summaryThe VA's Network Contracting Office 4 wants Service-Disabled Veteran-Owned Small Businesses to quote on a 5-year multiple-award IDIQ (a contract where the VA places task orders as needs come up) for Radiation Safety Officer and medical physicist services at nine VA medical centers in the Pittsburgh, Philadelphia and Wilmington region. Bidders are judged on a sample (seed) task order for the Wilmington VA Medical Center, which is not guaranteed to be awarded. The contract ceiling is $6,000,000 and quotes are due 31 October 2026. More in the summary
A newer version of this notice was posted Oct 26, 2026. It moves the due date from Oct 31, 2026 to Nov 15, 2026, which is the date shown on this page. See the latest version.
AI summary Beta
Summary of the version posted Sep 29, 2026. The notice was amended Oct 26, 2026. The due date moved from Oct 31, 2026 to Nov 15, 2026. Check what else changed on SAM.gov.
The VA's Network Contracting Office 4 wants Service-Disabled Veteran-Owned Small Businesses to quote on a 5-year multiple-award IDIQ (a contract where the VA places task orders as needs come up) for Radiation Safety Officer and medical physicist services at nine VA medical centers in the Pittsburgh, Philadelphia and Wilmington region. Bidders are judged on a sample (seed) task order for the Wilmington VA Medical Center, which is not guaranteed to be awarded. The contract ceiling is $6,000,000 and quotes are due 31 October 2026.
Who can bid (8)
- Set aside for SDVOSBs. The listed provision requires an SDVOSB certified by SBA and listed in SAM/the SBA certification database.
- Small business under the $19 million size standard for NAICS 541380
- Active SAM registration at time of quote and at time of award
Show all 8Show fewer
- Limitations on subcontracting: for services, no more than 50% of the amount paid by the Government may go to firms that are not certified SDVOSBs or VOSBs
- Qualified personnel: graduate degree in physics or a related field, biology/anatomy coursework, and clinical CT experience under a board-certified physicist (ABR or ABMP); the seed task order lists three alternative qualification pathways including board certification or 3 years of clinical experience
- Nuclear medicine personnel need a Masters in Medical Physics, ABR certifications in radiologic and nuclear medicine physics, and recent PET/CT, SPECT/CT, gamma camera, radioiodine, Xofigo and Lu-177 experience
- Insurance: general liability $500,000 per occurrence, automobile liability, employer's liability of at least $100,000, and proof of general liability with no asbestos exclusion before award
- Annual VA privacy training for all contractor personnel, completed before performance begins
How to submit: Email. Questions go to Contract Specialist Matthew Wright at matthew.wright6@va.gov; the documents do not name a separate email address for quotes., due 10:00 AM Eastern, 31 October 2026 (questions due by 10:00 AM, 21 October 2026). What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (9)
- Serious: SDVOSB certification required. Only SDVOSBs certified through SBA can bid, and the offeror must certify it will meet the 50% limit on subcontracting or its quote is ineligible.
- Serious: Highly credentialed physicists required. Staff must meet Joint Commission, ACR and board certification standards across many imaging types, and nuclear medicine staff need Masters degrees plus multiple ABR certifications, so a small firm needs these people already in hand.
- Worth checking: Seed order not guaranteed and minimum is tiny. You are judged on the Wilmington sample project, but it may not be awarded, and the guaranteed minimum is only $1,500 against a $6,000,000 ceiling.
Show all 9Show fewer
- Worth checking: Must compete or justify on every task order. Holders must quote on every task order RFQ or reply no bid with a justification, and later orders are intended to be low-price, which can squeeze margins across nine distant sites.
- Worth checking: Strict quote format and page limits. Five separate files, a 10-page technical limit and a 7-page management limit apply, and any price in the technical file can make the quote non-responsive.
- Worth checking: Fast onsite response and multi-state travel. The physicist must be near enough to respond on site within 1 to 4 business hours, and work spans sites in Pennsylvania, Delaware and New Jersey.
- Worth checking: Qualification wording differs between documents. The combined synopsis sets one CT-experience path under a board-certified physicist, while the seed task order allows three pathways including board certification alone, so it is unclear which governs.
- Minor: Contract can be cancelled on 30 days notice. Either side can cancel the IDIQ on 30 days written notice, and the minimum guarantee is not paid if the contractor cancels.
- Minor: Task order size stated two ways. The notice says typical orders run to $250,000 with a $350,000 maximum, while the special contract requirements say orders vary from $1,500 to $350,000.
Read from the notice and 3 attachments. Show which files.
- Combined Synopsis 36C24426Q0969 for Radiation Safety and Physicist Finalized.docx (read)
- 36C24426Q0969_1.docx (read)
- Wilmington Seed Task Order.docx (read)
Full summary
What they want
- Radiation Safety Officer (RSO) services: run the radiation safety program, audits, policies, training, regulatory reports and incident response
- Medical physicist testing of imaging equipment: radiography, fluoroscopy, CT, MRI, nuclear medicine, PET, mammography, DEXA and dental x-ray
- Annual equipment performance testing (not to exceed 14 months) and testing of new or relocated equipment before first clinical use
- Radiation shielding evaluations, lead apron inspections and dosimetry (radiation badge) program support
- Consulting on imaging protocols and dose reduction; compliance with NRC, FDA, VHA, Joint Commission, ACR and state rules
- Nuclear medicine quality management, including I-131 and other radioactive therapies, with quarterly reviews to the Radiation Safety Committee
- Onsite staff at each site plus phone and electronic consultation; written signed reports after each survey
- Seed task order at Wilmington VA Medical Center and clinics in Dover DE, Georgetown DE and Linwood NJ
- Contract type
- Firm-fixed-price, indefinite delivery/indefinite quantity (IDIQ) multiple award task order contract (MATOC); issued as a commercial-services RFQ on SF 1449; task orders competed among MATOC holders
- Period of performance
- 5 years, estimated 11/15/2026 to 11/14/2031, or until the $6,000,000 ceiling is reached; seed task order base period 11/15/2026 to 11/14/2027
- Place of performance
- Nine VA Medical Centers: Pittsburgh, Erie, Butler, Coatesville, Wilkes Barre, Altoona, Lebanon, Philadelphia and Wilmington. Seed task order: Wilmington VAMC (1601 Kirkwood Hwy, Wilmington, DE) plus clinics in Dover DE, Georgetown DE and Linwood NJ
- Estimated value
- Contract ceiling $6,000,000; guaranteed minimum $1,500; task orders typically $1,500 to $250,000, maximum $350,000 per task order
- Contract vehicle
- Set aside for SDVOSBs; the IDIQ itself is the vehicle (no existing schedule required)
- How they'll choose
- Comparative evaluation (side-by-side best value, not LPTA and not a tradeoff). Quotes are judged on the Wilmington seed task order. Later task orders are intended to be awarded on a low-price basis.
- Offers due
- 10:00 AM Eastern, 31 October 2026 (questions due by 10:00 AM, 21 October 2026) (from the version posted Sep 29, 2026; amended since)
- How to submit
- Email. Questions go to Contract Specialist Matthew Wright at matthew.wright6@va.gov; the documents do not name a separate email address for quotes.
- Page limits
- Technical section: 10 pages max (Word, Times New Roman 12, single spaced, 1-inch margins, numbered pages). Management section: 7 pages max. Administrative, Price and Past Performance: no page limit.
What they'll judge offers on
- Price (Government may award to other than the lowest price)
- Technical (technical acceptability and understanding of the SOW)
- Management (staffing approach, organization, subcontract monitoring)
- Past Performance (satisfactory or neutral record)
What to include when you submit
- Send five separate electronic files, one per section, not combined: I Administrative/Regulatory, II Technical, III Management Plan, IV Price, V Past Performance (large sections may be split into Parts A, B, C)
- Technical section must be a Microsoft Word document with no marketing materials, brochures or fliers
- Put no price information in the Technical section or the quote may be treated as non-responsive
- Include FAR 52.212-3 representations and certifications (or state they are current in SAM) and signed amendment acknowledgments if any amendments issue
- Include a 13 CFR 125.6 breakdown of tasks the prime and each subcontractor will perform, with subcontractor names and SAM/UEI or DUNS
- Complete and sign the VAAR 852.219-75 Limitations on Subcontracting certificate and return it with the quote
- Management plan must include a statement that all employees will keep the same or better qualifications and certifications than those proposed
- Price section: completed price schedule for the seed task order with a detailed breakdown, Years 1 to 5 pricing, and every subcontract priced and documented
- Past performance: up to three references from the past five years for similar services, each with POC name and email, contract number, period of performance, dollar value and a summary of no more than three sentences
- If supplying equipment, include a letter from the OEM confirming authorized service provider status
- Identify each site where you can provide services
- Quotes must stay valid for 60 calendar days
- Must be registered in SAM at quote submission and at award
Not in the notice text
- Email address for submitting quotes is not stated; only the contract specialist's address for questions is given
- Scope, equipment counts and pricing quantities for the eight sites other than Wilmington are not provided; only the Wilmington seed task order has a price schedule
- Whether any other current contractor provides these services is not stated
- Relative importance of the four evaluation factors is not given; the text says order does not indicate importance
- Place of performance field in the notice is blank; locations come from the attachments
- Section D (contract documents, exhibits or attachments) is empty in the combined synopsis
- Amendments may be issued; none are listed
Eligibility and how to respond
- Only service-disabled veteran-owned small businesses (SDVOSBs) certified through SBA's VetCert can bid as the prime contractor. Not certified through VetCert yet? Apply on VetCert (SBA), or start with the SDVOSB guide. More open service-disabled veteran-owned set-asides under NAICS 541380
- How to submit, from the AI summary: Email. Questions go to Contract Specialist Matthew Wright at matthew.wright6@va.gov; the documents do not name a separate email address for quotes. Check it in the notice before you send anything.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
Notice details
- Posted
- Sep 29, 2026
- Notice type
- Combined Synopsis/Solicitation
- Office
- 244-Network Contract Office 4 (36C244), Pittsburgh, PA
- Product/service code
- H365 · Inspection – Medical, Dental, and Veterinary Equipment and Supplies
- Business type
- Engineering, architecture & research (FedReady's grouping, from NAICS 541380)
- Versions
5 versions have been posted, newest first.
- Oct 26, 2026 · Amendment 0004Due Nov 15, 2026
- Oct 26, 2026 · Amendment 0003Due Nov 15, 2026 (changed)
- Sep 29, 2026 · Amendment 0002Due Oct 31, 2026
- Sep 29, 2026 · Amendment 0001 (this version)Due Oct 31, 2026
- Sep 29, 2026 · Combined Synopsis/SolicitationDue Oct 31, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Open SDVOSB set-aside contracts
Terms on this notice: Solicitation, SDVOSB (service-disabled veteran-owned small business), Set-aside
Full notice text from SAM.gov
This is a combined synopsis/solicitation for commercial services prepared in accordance with part 12 of Federal Acquisition Regulation (FAR). This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued. This Solicitation is issued as a Request for Quote (RFQ), and the solicitation number is 36C24426Q0969. This notice incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2026-01 effective 13 March 2026, and the Veterans Affairs Acquisition Regulations (VAAR). The complete text of any of the clauses and provisions may be accessed in full text at FAR | Acquisition.GOV. This acquisition is set aside for Service Disable Veteran Owned Small Business (SDVOSB)concerns. The Government reserves the right to make a single award, multiple awards, no awards as a result of this solicitation. The Government may determine that it is in its best interest to make awards to more than one quoter. The NAICS code is 541380 Testing Laboratories and Services and the Product Service Code (PSC) is H365 Inspection Medical, Dental, and Veterinary Equipment and Supplies. The business size standard is $19 Million. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. Solicitation number 36C24426Q0969 is issued with the possibility of an Indefinite Delivery/Indefinite Quantity (IDIQ) Multiple Award Task Order Contract (MATOC) for Radiation Safety Officer and Physicist duties at Pittsburgh, Erie, Butler, Coatesville, Wilkes Barre, Altoona, Wilmington, Philadelphia, and Lebanon VA Medical Centers. Typical task orders under this contract will range from $1,500.00 to $250,000.00 with a maximum task order limit of $350,000.00. The duration of this MATOC shall be five (5) years, unless the $6,000,000.00 ceiling is met before. If a contractor is not awarded a task order of at least $1,500.00 during the terms of the contract, the contractor will be paid the guaranteed minimum amount of $1,500.00, at the end of the contract. The Seed Service Task Order may be awarded to one contractor who is awarded one of the MATOC contracts: Project 460-27-1-132-0001, Wilmington Radiation Safety Officer/Physicists Services. Complete instructions for submitting a response to this solicitation and applicable provisions and clauses are found in 36C24426Q0969. All quoters are advised to pay careful attention to the quote submission instructions as there are very specific instructions as what is required to be provided. Quoters will be evaluated based on their quoted response to the seed task order for radiation safety officer and radiation physicist services at the Wilmington VAMC. This seed project serves as a representative sample task and will be used to assess each quoter's technical capability, staffing approach, and understanding of the requirements applicable to the overall MATOC scope. Award of the MATOC will be based on this evaluation, with the seed project not guaranteed as an awarded task order. The period of performance (POP) is estimated to be 11/15/2026 11/14/2031. Should issuance of the IDIQ occur on a different date, the performance period will be adjusted accordingly. Any award resulting from this solicitation will be issued on a Standard Form 1449. NOTE: To receive an award resulting from this solicitation, offerors MUST be registered in the System for Award Management (SAM) database. Registration may be done online at: www.acquisition.gov or www.sam.gov. Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the contract specialist, Matthew Wright at matthew.wright6@va.gov. No questions will be answered after 21 October 2026, 10:00 AM EST. Point of Contact Matthew Wright Contract Specialist Services 3 (Medical Equipment Maintenance Services) Department of Veterans Affairs/Network Contracting Office 4 Matthew.wright6@va.go
Similar open opportunities
- Amendment 0001 Radiation Safety Officer for the Eastern Oklahoma VA Health Care SystemOnly service-disabled veteran-owned small businesses (SDVOSBs) can bid on solicitation 36C25927R0005 (Amendment 0001), a new requirement from VA Network Contracting Office 19 for…
- Advanced Safety Research Multiple Award Indefinite Delivery, Indefinite Quantity (IDIQ)The National Highway Traffic Safety Administration (NHTSA), part of the Department of Transportation, posted a presolicitation (an early heads-up before the formal request for…
- Sterile Compounding ServicesOnly service-disabled veteran-owned small businesses (SDVOSBs) certified by the Small Business Administration (SBA) can bid on this Department of Veterans Affairs (VA) request.
- VANIHCS SPS Water Testing (VA-27-00000760)Department of Veterans Affairs (VA) Network Contracting Office 10 plans to buy water testing for the sterile processing departments at VA sites in Marion, Fort Wayne and Jackie…
- VISN 1 - Indefinite Delivery Indefinite Quantity Architect ContractThe VA's Network Contracting Office is planning a multiple-award architect and engineering (A&E) IDIQ contract for engineering services at VA medical facilities in Washington DC,…