Presolicitation
AE Replace Roofing 539-25-101
Department of Veterans Affairs
AI summaryOnly service-disabled veteran-owned small businesses (SDVOSB) can send qualifications for this Department of Veterans Affairs architect-engineer job. The VA wants full design services for replacing and repairing roofs and lightning protection at the Cincinnati VA Medical Center in Ohio and the Fort Thomas Campus in Kentucky. Firms send a Standard Form 330 (SF 330: the form that lists an architect-engineer firm's qualifications) by email by the response due date, November 4, 2026, 11:00 AM Eastern. More in the summary
Advance notice of a coming solicitation, not a bid yet. If it asks for capability statements, sending one is free and puts you on Department of Veterans Affairs's list before the solicitation is posted. See the contact
AI summary Beta
Only service-disabled veteran-owned small businesses (SDVOSB) can send qualifications for this Department of Veterans Affairs architect-engineer job. The VA wants full design services for replacing and repairing roofs and lightning protection at the Cincinnati VA Medical Center in Ohio and the Fort Thomas Campus in Kentucky. Firms send a Standard Form 330 (SF 330: the form that lists an architect-engineer firm's qualifications) by email by the response due date, November 4, 2026, 11:00 AM Eastern.
Who can bid
- Service-disabled veteran-owned small business (SDVOSB), as set aside on SAM.gov
- Relevant projects cited must be within the last five years
How to submit: Email to the contract specialist at ronald.heidemann@va.gov. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (5)
From the version posted Oct 20, 2026.
- Serious: SDVOSB set-aside. Only service-disabled veteran-owned small businesses can compete; others are not eligible.
- Worth checking: Email size limit of 15MB. A larger email may be rejected by the network server and counted as non-responsive.
- Worth checking: 50-page limit. Pages past 50 are not read, so keep key project and team information early.
Show all 5Show fewer
- Minor: Local knowledge is a criterion. Location in the project area and knowledge of the locality are scored, which can favor firms near Cincinnati.
- Minor: Two campuses in two states. The work covers sites in Ohio and Kentucky, while SAM.gov lists Ohio as the place of performance.
Read from the notice text only.
Full summary
What they want
- Complete design services: schematics, design development, surveys, cost estimates, construction drawings and specifications
- Construction period services (CPS): field inspections, submittal reviews, answers to requests for information, and support for contract changes
- Roof replacement and repair design for Cincinnati VA Medical Center buildings 1, 2, 3, 8, 13, 14, 15, 16 and trailers
- Roof design for the Fort Thomas Campus buildings 64, 117 and trailers
- Design of lightning protection replacement and repair at the same buildings
- Overall size of the project is given as 231000 sq-ft, estimated
- Contract type
- Architect-engineer (A-E) design services
- Place of performance
- Cincinnati VA Medical Center, 3200 Vine Street, Cincinnati, OH 45220, and the Fort Thomas Campus, 1000 S. Ft. Thomas Ave, Ft. Thomas, KY 41075
- Estimated value
- Not stated
- How they'll choose
- Each firm is evaluated on the listed selection criteria from its SF 330
- Offers due
- November 4, 2026, 11:00 AM Eastern
- How to submit
- Email to the contract specialist at ronald.heidemann@va.gov
- Page limits
- SF 330 package: 50 pages; only the first 50 pages are evaluated
What they'll judge offers on
- Professional qualifications necessary for satisfactory performance
- Specialized experience and technical competence in this type of work
- Capacity to accomplish the work in the required time
- Past performance on Government and private contracts: cost control, quality of work, schedule compliance
- Location in the general geographic area and knowledge of the locality
- Experience in construction period services
- Extent to which the firm identifies and commits to use service-disabled veteran-owned, veteran-owned and other small businesses as subcontractors
What to include when you submit
- Submit an electronic copy of your SF 330 by email; no paper copies are accepted
- Submit all documentation as one single file
- Total email size, including attachments, must not exceed 15MB, or it may be rejected and treated as non-responsive
- Cited relevant projects must be within the last five years
- Put the notice number 36C25027R0009 in the email subject line
- Include your firm's point of contact and Unique Entity Identifier (UEI) in the email body
Not in the notice text
- The Government's estimate for the design work and the length of the contract are not stated.
- The text does not say whether a later solicitation follows this presolicitation notice.
- The notice does not say how many projects the SF 330 should cite, apart from the five-year limit.
Eligibility and how to respond
- Only service-disabled veteran-owned small businesses (SDVOSBs) certified through SBA's VetCert can bid as the prime contractor. Not certified through VetCert yet? Apply on VetCert (SBA), or start with the SDVOSB guide. More open service-disabled veteran-owned set-asides under NAICS 541330
- How to submit, from the AI summary: Email to the contract specialist at ronald.heidemann@va.gov. Check it in the notice before you send anything.
- Architect-engineer services tied to buildings or construction are usually bought under the Brooks Act: the agency ranks firms on qualifications from an SF 330 first, then negotiates a price with the top firm. How A/E contracts work.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
Notice details
- Posted
- Oct 20, 2026
- Notice type
- Presolicitation
- Office
- 250-Network Contract Office 10 (36C250), Dayton, OH
- Product/service code
- C1DA · Architect and Engineering – Construction: Hospitals and Infirmaries
- Business type
- Engineering, architecture & research (FedReady's grouping, from NAICS 541330)
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to read a government solicitation
- How to price a government contract
- Open SDVOSB set-aside contracts
- SDVOSB and veteran-owned contracts
Terms on this notice: Solicitation, SDVOSB (service-disabled veteran-owned small business), Set-aside
Full notice text from SAM.gov
Similar open opportunities
- AE Replace Roofing Cx - 539-25-101SAM.gov lists this presolicitation as a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.