Presolicitation

AE Replace Roofing Cx - 539-25-101

Department of Veterans Affairs

AI summarySAM.gov lists this presolicitation as a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside. The Department of Veterans Affairs (Network Contract Office 10) wants an independent third-party Commissioning Agent (a firm that checks that building systems are installed and work as designed) for roofing and lightning protection work at the Cincinnati VA Medical Center in Ohio. Firms send a Standard Form 330 (SF 330: the architect-engineer qualifications form) by the response due date, November 5, 2026, 11:00 AM Eastern. More in the summary

Advance notice of a coming solicitation, not a bid yet. If it asks for capability statements, sending one is free and puts you on Department of Veterans Affairs's list before the solicitation is posted. See the contact

Contracting contact

Ronald HeidemannContracting Officer

ronald.heidemann@va.gov 513-559-3708

Response due: Due in 8 daysNov 5, 2026, 11:00 AM ESTOn a presolicitation this date is often when the solicitation is expected, or the date to send a capability statement. Check the notice for which.Add deadline to calendar
Solicitation number: 36C25027R0011
Set-aside: Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)Small under NAICS 541330 means average annual receipts up to $25.5 million, or $47 million for Military and Aerospace Equipment and Military Weapons; $47 million for Contracts and Subcontracts for Engineering Services Awarded Under the National Energy Policy Act of 1992; $47 million for Marine Engineering and Naval Architecture (check which one the solicitation uses). Check your size
NAICS: 541330 · Engineering Services
Place of performance: OhioSAM.gov's state field is blank, so the state is read from the address it gives.

AI summary Beta

Written by AI from the notice text. Check dates on SAM.gov.

SAM.gov lists this presolicitation as a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside. The Department of Veterans Affairs (Network Contract Office 10) wants an independent third-party Commissioning Agent (a firm that checks that building systems are installed and work as designed) for roofing and lightning protection work at the Cincinnati VA Medical Center in Ohio. Firms send a Standard Form 330 (SF 330: the architect-engineer qualifications form) by the response due date, November 5, 2026, 11:00 AM Eastern.

Who can bid

Service-Disabled Veteran-Owned Small Business (SDVOSB) status, per the SAM.gov set-aside.
An SF 330 citing relevant projects completed within the last five years.

How to submit: Email to the contract specialist, ronald.heidemann@va.gov, with the notice number 36C25027R0011 in the subject line. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.

Things to watch (5)

From the version posted Oct 21, 2026.

Serious: Service-Disabled Veteran-Owned Small Business set-aside. SAM.gov lists an SDVOSB set-aside, so only SDVOSB firms can expect to be selected.
Worth checking: Only the first 50 pages are evaluated. Anything beyond 50 pages is ignored, so the SF 330 must be tight and must arrive as one file.
Worth checking: Email size limit. A submission over 15MB may be rejected and is treated as non-responsive.

Show all 5Show fewer

Minor: Location and local knowledge count in selection. Being near the project and knowing the area is a selection criterion, which may favor local firms.
Minor: Commitment to veteran-owned subcontractors is scored. The selection criteria include how far you commit to using service-disabled veteran-owned and other small businesses as subcontractors.

Read from the notice text only.

Full summary

What they want

Comprehensive commissioning services as an independent third-party Commissioning Agent for the roofing project.
The project replaces and repairs roofing and lighting protection (the notice's wording) at the Cincinnati VA Medical Center, Building Numbers 1, 2, 3, 8, 13, 14, 15, 16 and trailers, and the Fort Thomas Campus, Building Numbers 64, 117 and trailers.
The roofing work covers about 231000 sq-ft.

Place of performance: Cincinnati VA Medical Center main campus and Fort Thomas Campus, Ohio
Estimated value: Not stated
How they'll choose: Firms are selected on six listed criteria; the notice gives no price factor
Offers due: November 5, 2026, 11:00 AM Eastern
How to submit: Email to the contract specialist, ronald.heidemann@va.gov, with the notice number 36C25027R0011 in the subject line
Page limits: SF 330 package: 50 pages; only the first 50 pages are evaluated

What they'll judge offers on

Professional qualifications necessary for satisfactory performance of required services
Specialized experience and technical competence in the type of work required, including experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials
Capacity to accomplish the work in the required time
Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules
Location in the general geographical area of the project and knowledge of the locality of the project
The extent to which potential contractors identify and commit to the use of service-disabled veteran owned small businesses, veteran-owned small businesses, and other types of small businesses as subcontractors

What to include when you submit

Submit an electronic copy of your SF 330 by email; no hard copies are accepted.
Submit all documentation as one single file.
Keep the total email and attachments at or under 15MB; larger emails may be rejected and are considered non-responsive.
Cited relevant projects must be within the last five (5) years.
Include your firm's point of contact and UEI in the email body.

Not in the notice text

Contract type, period of performance and estimated value.
Whether a later solicitation follows this presolicitation, and its schedule.
How the six selection criteria are weighted.
Whether a site visit is held; none is mentioned.

Eligibility and how to respond

Only service-disabled veteran-owned small businesses (SDVOSBs) certified through SBA's VetCert can bid as the prime contractor. Not certified through VetCert yet? Apply on VetCert (SBA), or start with the SDVOSB guide. More open service-disabled veteran-owned set-asides under NAICS 541330
How to submit, from the AI summary: Email to the contract specialist, ronald.heidemann@va.gov, with the notice number 36C25027R0011 in the subject line. Check it in the notice before you send anything.
Architect-engineer services tied to buildings or construction are usually bought under the Brooks Act: the agency ranks firms on qualifications from an SF 330 first, then negotiates a price with the top firm. How A/E contracts work.
Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.

Notice details

Posted: Oct 21, 2026
Notice type: Presolicitation
Office: 250-Network Contract Office 10 (36C250), Dayton, OH
Product/service code: C1DA · Architect and Engineering – Construction: Hospitals and Infirmaries
Business type: Engineering, architecture & research (FedReady's grouping, from NAICS 541330)
Attachments: Checking SAM.gov for this notice's files…
See attachments on SAM.gov

Past awards and competition

Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.

Before you respond

Terms on this notice: Solicitation, SDVOSB (service-disabled veteran-owned small business), Set-aside

Full notice text from SAM.gov

Description: The Department of Veterans Affairs (VA) seeks to retain an independent third-party Commissioning Agent to perform comprehensive commissioning services for the subject project. This project will replace and repair roofing and lighting protection at the Cincinnati VA Medical Center (Building Numbers: 1, 2, 3, 8, 13, 14, 15, 16 and trailers) including main and Fort Thomas Campuses (Building Numbers: 64, 117 and trailers), in accordance with the general items as written (231000 sq-ft). Selection Criteria: (1) Professional qualifications necessary for satisfactory performance of required services; (2) Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials; (3) Capacity to accomplish the work in the required time; (4) Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules; (5) Location in the general geographical area of the project and knowledge of the locality of the project; provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project; (6) The extent to which potential contractors identify and commit to the use of service-disabled veteran owned small businesses, veteran-owned small businesses, and other types of small businesses as subcontractors. SUBMITTAL INSTRUCTIONS All interested and capable contractors must submit an electronic copy of their SF 330s, via email, by the closing time/date of this announcement. Note the following: No hard/physical copies will be accepted. Limit SF 330 packages to 50 pages. Only the first 50 pages will be evaluated. Submit all documentation as one single file. The total size of the electronic submission (email and all attachments) must not exceed 15MB; larger emails may get rejected by the network server and will be considered non-responsive. Cited relevant projects must be within the last five (5) years. Submit packages via email to the contract specialist by the deadline: ronald.heidemann@va.gov Subject line must include the notice number: 36C25027R0011 Please include your firm’s POC and UEI in the email body. ***End of Presolicitation Notice**

Similar open opportunities

AE Replace Roofing 539-25-101Department of Veterans Affairs · OH · Due Nov 4, 2026Only service-disabled veteran-owned small businesses (SDVOSB) can send qualifications for this Department of Veterans Affairs architect-engineer job.

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