Solicitation
Tail Rotor Balance Indicator in support of the Foreign Military Sales (FMS) Bahrain and Czech Republic H-1 Programs
Department of Defense · Department of the Navy
AI summaryThe Naval Air Warfare Center Aircraft Division in Lakehurst, NJ wants to buy 4 Tail Rotor Balance Indicators (part number 18D12545-1) for the Bahrain and Czech Republic H-1 helicopter programs, sold through Foreign Military Sales. It is a firm fixed price, 100% small business set-aside, and the lowest price that meets the technical requirements wins. Delivery is due 120 days out, and you need an approved DD2345 and CMMC Level 2 self-assessment just to get the drawings. More in the summary
AI summary Beta
Summary of the version posted Sep 25, 2026. The notice was amended Nov 4, 2026. The due date moved from Oct 23, 2026 to Dec 1, 2026. Check what else changed on SAM.gov. This summary may miss requirements: 1 of 3 attachments weren't read (CLIN STRUCTURE (0075).xlsx). Check the attachments on SAM.gov.
The Naval Air Warfare Center Aircraft Division in Lakehurst, NJ wants to buy 4 Tail Rotor Balance Indicators (part number 18D12545-1) for the Bahrain and Czech Republic H-1 helicopter programs, sold through Foreign Military Sales. It is a firm fixed price, 100% small business set-aside, and the lowest price that meets the technical requirements wins. Delivery is due 120 days out, and you need an approved DD2345 and CMMC Level 2 self-assessment just to get the drawings.
Who can bid (8)
- Small business under NAICS 334519 (100% small business set-aside), based on SAM.gov representations and certifications
- Active CMMC Level 2 (self-assessment) in SPRS, needed both to get the drawing package and to be considered for award
- Valid, approved DD Form 2345 (Militarily Critical Technical Data Agreement) to access the export-controlled documents
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- Current NIST SP 800-171 assessment posted in SPRS
- Acceptable or neutral past performance in SPRS for the Federal Supply Class and PSC (4920) of the supplies
- Active SAM registration at the time of award
- New equipment only, with manufacturer's warranty
- Item Unique Identification (IUID) marking and valuation under DFARS 252.211-7003
How to submit: Email to Christopher Brake (Christopher.d.brake5.civ@us.navy.mil), due 23 October 2026, 1:00 PM EST (the notice response deadline is shown as Oct 23, 2026, 1:00 PM EDT). What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (7)
- Serious: Requests were due Oct 9, 2026. Check the amendments for what the agency sent or answered.
- Serious: DD2345 and CMMC needed before you can even see the drawings. If you do not already have an approved DD2345 and a CMMC Level 2 self-assessment in SPRS, getting them could take longer than the time left before the request deadline.
- Worth checking: Delivery start date is inconsistent. The evaluation plan says 120 days after contract award, while the Buy Terms say 120 days after receipt of offer, so confirm with the contracting officer before pricing.
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- Worth checking: Quotes in the wrong format are not evaluated. You must use the CLIN STRUCTURE spreadsheet, and a proposal that does not follow it gets no consideration.
- Worth checking: Controlled data and heavy cyber clauses. The drawings are CUI and export controlled, and the contract carries DFARS 252.204-7012 cyber incident reporting and NIST SP 800-171 duties that cost a small shop time and money.
- Minor: Lowest price wins. With an LPTA award and only 4 units, competition on price may be tight and there is no credit for extra capability.
- Minor: Offer must stay valid 90 days. Your price is locked for 90 calendar days after the buy closes, which matters if parts costs move.
Read from the notice and 2 attachments. 1 of 3 not read. Show which files.
- Eval Plan 09-25 Final.pdf (read)
- Buy Terms -0075.docx (read)
- CLIN STRUCTURE (0075).xlsx: not read (the AI doesn't read this file type yet): open it on SAM.gov
Full summary
What they want
- Supply 4 Tail Rotor Balance Indicators, PN 18D12545-1 (1 for Bahrain on CLIN 0001, 1 for Bahrain on CLIN 0002, 2 for Czech Republic on CLIN 0003)
- Build to the Government-provided Technical Data Package and Statement of Work
- Deliver 120 days out (the two documents disagree on whether the clock starts at award or at receipt of offer)
- Ship FOB Origin with DCMA inspection and acceptance at your facility
- Provide new equipment only, covered by the manufacturer's warranty
- Mark packaging with MILSTRIP and ship to the NAVSUP FLC Jacksonville Detachment in Gulfport, MS for both countries
- Price all CLINs using the Government's CLIN STRUCTURE attachment
- Contract type
- Firm Fixed Price (FFP)
- Period of performance
- One-time delivery of supplies: 120 days after contract award or after receipt of offer (the documents differ). No option periods stated.
- Place of performance
- Lakehurst, NJ, USA (as listed); items ship FOB Origin and are delivered to Gulfport, MS for onward FMS transfer
- Estimated value
- Not stated
- How they'll choose
- Lowest price technically acceptable (LPTA). Evaluated price is the sum of all CLINs.
- Offers due
- 23 October 2026, 1:00 PM EST (the notice response deadline is shown as Oct 23, 2026, 1:00 PM EDT) (from the version posted Sep 25, 2026; amended since)
- How to submit
- Email to Christopher Brake (Christopher.d.brake5.civ@us.navy.mil)
What they'll judge offers on
- Technical acceptability: small business under the NAICS code, exact part numbers and quantities quoted, delivery date of 120 days, acceptable or neutral SPRS past performance, current NIST SP 800-171 assessment in SPRS, active CMMC Level 2 self-assessment in SPRS
- Technical subfactors: delivery schedule by CLIN, FOB Origin quote, quote per the Statement of Work and Technical Data Package
- Price: lowest total price across all CLINs among technically acceptable offers
What to include when you submit
- Request the Technical Data Package and Statement of Work by email by 1:00 PM EST on 9 October 2026, with a signed DD2345 and proof of CMMC Level 2 self-assessment
- Format your proposal per the attached CLIN STRUCTURE spreadsheet
- Price every CLIN (0001, 0002, 0003)
- Include a delivery schedule by CLIN
- Quote FOB Origin terms
- Include the exact part numbers and quantities required
- Include all supporting data and rationale for your pricing
- Keep your offer valid for 90 calendar days after the close of the buy
- Registration in SAM must be active at the time of award
- Invoice through Wide Area Workflow (WAWF)
Not in the notice text
- The CLIN STRUCTURE spreadsheet was not read, so the exact pricing and proposal layout is unknown
- The Statement of Work and Technical Data Package are not attached and only go out after a DD2345 request, so the technical requirements, drawings and any testing or first article needs are unknown
- Whether the 120-day delivery clock starts at contract award or at receipt of offer
- Estimated contract value is not stated
- Whether any Buy American, warranty or packaging detail is hidden in the Statement of Work
Eligibility and how to respond
- Set aside for small businesses: only a business that counts as small under this notice's NAICS code can bid as the prime contractor. The notice also names requirements: More open small business set-asides under NAICS 334519
- The notice mentions CMMC, the Defense Department's cybersecurity certification. Check the level it asks for.
- How to submit, from the AI summary: Email to Christopher Brake (Christopher.d.brake5.civ@us.navy.mil). Check it in the notice before you send anything.
Notice details
- Posted
- Nov 4, 2026
- Notice type
- Solicitation
- Office
- NAVAIR Warfare CTR Aircraft Div, Joint Base MDL, NJ
- Product/service code
- 4920 · Aircraft Maintenance and Repair Shop Specialized Equipment
- Business type
- Electronic parts & equipment (supplies) (FedReady's grouping, from NAICS 334519)
- Versions
2 versions have been posted, newest first.
- Nov 4, 2026 · Amendment 0001 (this version)Due Dec 1, 2026 (changed)
- Sep 25, 2026 · SolicitationDue Oct 23, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Set-aside contracts explained
Terms on this notice: Solicitation, Set-aside
Full notice text from SAM.gov
AMENDMENT 001 was posted on 04 November 2026. Amendment 001 was established to extend the proposal submission due date to 01 December 2026 at 1:00 PM EST. The Naval Air Warfare Center, Aircraft Division, Lakehurst, New Jersey, intends to issue a Firm Fixed Price (FFP) contract on a competitive basis for the procurement of the Tail Rotor Balance Indicator, PN: 18D12545-1. This item is in support of the FMS Bahrain and Czech Republic H-1 Programs. The solicitation is being issued as a 100% Small Business Set-Aside in accordance with FAR Part 19. In accordance with the attachments in this solicitation, the submitted proposals must be accompanied by all supporting data and facts used to develop the proposal that are accurate, current, and complete, to allow Government evaluators to make their independent assessments. A proposal received without suffecient supporting data and rationale, such as inadequate cost/pricing data, will delay the procurement award and/or will result the proposal being rejected by the Procuring Contracting Officer (PCO). In the event that the Contractor or any of its subcontractors have non-complying existing deficiencies, the Government requests that these deficiencies be reported to the PCO as soon as they are known. Technical Data Package and Export Control Requirements ***This effort requires access to the Technical Data Package (TDP). All requests for the TDP shall be requested from the Government via email at Christopher.d.brake5.civ@us.navy.mil no later than 1:00 PM EST on 19 November 2026, and shall be accompanied by a valid and current DD2345. ***This solicitation includes DFARS 252.204-7025, Notice of Cybersecurity Maturity Model Certification (CMMC) Requirements. The Technical Data Package (TDP) contains Controlled Unclassified Information (CUI). Offerors must obtain access to the CUI Drawing Package to prepare a proposal. Proof of CMMC Level 2 (Self-Assessment) certification is required to request access to the Technical Data Package. ***Proposals submitted should be in accordance with the attached document titled, "CLIN STRUCTURE". Proposals submitted to the Government not in accordance with the attachment, "CLIN STRUCTURE" will not be subject for Government evaluation/consideration of this requirement. ***Proposals shall be submitted no later than 01 December 2026 at 1:00 PM EST to Christopher Brake.
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