Solicitation
MSHA - Chek Mates
Department of Labor · Office of the Assistant Secretary for Administration and Management
More open Office of the Assistant Secretary for Administration and Management contracts
AI summaryThe Department of Labor (DOL) is buying QTY 53 EA of SKC Inc. Chek-Mate flowmeters, part number 375-0550N, for five Mine Safety and Health Administration (MSHA) district offices. Only small businesses can quote. The response due date is November 9, 2026, 11:00 AM Eastern, and the lowest-priced technically acceptable (LPTA) quote wins: the cheapest one that meets the minimum specifications. More in the summary
AI summary Beta
Summary of the version posted Oct 22, 2026. The notice was amended Nov 2, 2026. Check what else changed on SAM.gov.
The Department of Labor (DOL) is buying QTY 53 EA of SKC Inc. Chek-Mate flowmeters, part number 375-0550N, for five Mine Safety and Health Administration (MSHA) district offices. Only small businesses can quote. The response due date is November 9, 2026, 11:00 AM Eastern, and the lowest-priced technically acceptable (LPTA) quote wins: the cheapest one that meets the minimum specifications.
Who can bid
- Small business: this buy is a total small business set-aside, so only small businesses can bid.
- Active registration in the System for Award Management (SAM).
How to submit: Email the quote to Contracting Officer Alicia Jackson (jackson.alicia.m@dol.gov) with a copy to Contract Specialist Michael Whiddon (whiddon.michael.v@dol.gov). What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (6)
- Serious: Small business set-aside only. SAM.gov lists this as a total small business set-aside, so only small businesses can bid.
- Worth checking: Brand name only: SKC Chek-Mate 375-0550N. The buy names one make and part number, so a bidder must be able to supply that exact SKC item, for example as a dealer or distributor.
- Worth checking: Delivery to five district offices within 30 days. Quotes must be delivered prices (FOB destination) to five addresses in Texas, Virginia, West Virginia and Pennsylvania, within 30 days after receipt of order.
Show all 6Show fewer
- Minor: Warranty must be left out. The specifications say to exclude the warranty because MSHA will do its own calibrations, so do not price one in.
- Minor: No conditional quotes. A quote with conditions or assumptions will not be accepted, and the Government will not assume intent or capabilities you leave out.
- Minor: Questions were due Oct 30, 2026. Check the amendments for the agency's answers.
Read from the notice and 1 attachment. Show which files.
- A19 - 1605C4-27-R-00002 - Sol.pdf (read)
Full summary
What they want
- Supply QTY 53 EA of SKC Inc. Chek-Mate Flowmeter, Part Number 375-0550N, Medium Flow, with CalChek and NIST, as one firm fixed price line (CLIN 0001).
- Meet the product specifications: medium flow range 500 to 5000 ml/min, display resolution 0.001 L/min, accuracy plus or minus 2.5% of reading (500-750 ml/min) and 1% (750 to 5000 ml/min), CE marked, weight below 9 ounces.
- Ship by distribution list: Dallas QTY 5, Norton QTY 20, Beckley QTY 2, Morgantown QTY 6, Warrendale QTY 20.
- Deliver FOB destination (delivered price) within 30 days after receipt of order.
- Leave the warranty out of the quote: MSHA will do its own calibrations.
- Contract type
- Firm-fixed-price (FFP): one set price, whatever the work ends up costing; a single delivery order
- Period of performance
- Delivery within 30 days after receipt of order
- Place of performance
- Washington, DC, USA (as SAM.gov gives it); deliveries go to MSHA district offices in Dallas, TX; Wise, VA (Norton); Beaver, WV (Beckley); Morgantown, WV; and Warrendale, PA
- Estimated value
- Not stated
- How they'll choose
- Lowest priced technically acceptable (LPTA): a single delivery order goes to the responsive, responsible bidder with the lowest price whose quote meets the minimum specifications.
- Offers due
- November 9, 2026, 11:00 AM Eastern (from the version posted Oct 22, 2026; amended since)
- How to submit
- Email the quote to Contracting Officer Alicia Jackson (jackson.alicia.m@dol.gov) with a copy to Contract Specialist Michael Whiddon (whiddon.michael.v@dol.gov)
What they'll judge offers on
- Factor 1 - Technical: rated acceptable or unacceptable against the minimum specifications in the Product Specifications
- Factor 2 - Price: checked for completeness, accuracy and reasonableness; not given a rating
What to include when you submit
- Give a unit price and total for CLIN 0001, QTY 53 EA, firm fixed price.
- State clearly in the quote that it is valid through the date 90 days after the date set for receipt of quotes.
- Include all data and information the solicitation asks for; the quote must meet the Product Specifications and show enough detail to check your claims.
- Do not make the quote conditional; conditional quotes will not be accepted.
- Questions go by email to the Contracting Officer with a copy to the Contract Specialist, with "RFQ 1605C4-27-R-00002 Chek-Mates Questions" in the subject line, in the format Question Title, RFP Section Number/Page Number, Contractor Question. Telephone questions are not accepted.
Not in the notice text
- Whether an equal product to the SKC Chek-Mate would be accepted is not stated; the notice says brand name.
- What the "CalChek and NIST" wording in the specification title requires (for example, which calibration documents come with each unit) is not explained.
- The Government's estimate or value for the buy is not given.
Eligibility and how to respond
- Set aside for small businesses: only a business that counts as small under this notice's NAICS code can bid as the prime contractor. More open small business set-asides under NAICS 334519
- How to submit, from the AI summary: Email the quote to Contracting Officer Alicia Jackson (jackson.alicia.m@dol.gov) with a copy to Contract Specialist Michael Whiddon (whiddon.michael.v@dol.gov). Check it in the notice before you send anything.
Notice details
- Posted
- Nov 2, 2026
- Notice type
- Solicitation
- Office
- DOL - Cas Division 4 Procurement, Washington, DC
- Product/service code
- 6685 · Pressure, Temperature, and Humidity Measuring and Controlling Instruments
- Business type
- Electronic parts & equipment (supplies) (FedReady's grouping, from NAICS 334519)
- Versions
2 versions have been posted, newest first.
- Nov 2, 2026 · Amendment 0001 (this version)Due Nov 9, 2026
- Oct 22, 2026 · SolicitationDue Nov 9, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Set-aside contracts explained
Terms on this notice: Solicitation, Set-aside
Full notice text from SAM.gov
53 Brand name Check-Mate Flowmeters from SKC. for the following District Offices (Dallas, Norton, Beckley, Morgantown, Warrendale). The make and models consist of Chek-Mates - P/N 375-0550N. Chek-Mate Flowmeters for the Mine Safety and Health Administration (MSHA). Manufactured by SKC Inc. Part Number: 375-0550N.
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