Sources Sought
High-resolution Autoclavable Camera Heads
Department of Health and Human Services · Indian Health Service
AI summaryThe Indian Health Service (IHS), Great Plains Area, is doing market research on high-resolution autoclavable (steam-sterilizable) camera heads for the Quentin N. Burdick Memorial Health Care Facility in Belcourt, North Dakota. It wants QTY Two (2), unit of issue not stated, that work with the Government's existing Olympus VISERA ELITE II Surgical Imaging System. This is a sources sought notice (a request for information, not a solicitation), and responses are due by the response due date, October 30, 2026, 5:00 PM CDT. More in the summary
Market research, not a bid. Replying is free and tells Indian Health Service who could do this work. Send a short reply to the contracting contact; no price is needed. See the contact
AI summary Beta
This summary may miss requirements: 1 of 3 attachments weren't read (90-Specs_IHS1509459.pdf). Check the attachments on SAM.gov.
The Indian Health Service (IHS), Great Plains Area, is doing market research on high-resolution autoclavable (steam-sterilizable) camera heads for the Quentin N. Burdick Memorial Health Care Facility in Belcourt, North Dakota. It wants QTY Two (2), unit of issue not stated, that work with the Government's existing Olympus VISERA ELITE II Surgical Imaging System. This is a sources sought notice (a request for information, not a solicitation), and responses are due by the response due date, October 30, 2026, 5:00 PM CDT.
Who can bid
- Active SAM.gov registration
- To be counted as an Indian-owned firm, identify eligibility under the Buy Indian Act (IEEs and ISBEEs only)
How to submit: Email to Erin Doering at Erin.Doering@ihs.gov (secondary contact LaDonna Collins at LaDonna.Collins@ihs.gov). What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (4)
From the version posted Oct 16, 2026.
- Worth checking: Possible Buy Indian Act set-aside. The Government will use responses to decide whether enough eligible Indian-owned firms exist to set the buy aside for them, so a firm that is not an IEE or ISBEE could be shut out of a later solicitation.
- Worth checking: Unit of issue not stated. The quantity is Two (2) but no unit of issue is given, and a quote is priced per unit.
- Minor: Not a solicitation, no award from this notice. No contract will be awarded from this notice, and responses are not reimbursed; a separate solicitation may follow.
Show all 4Show fewer
- Minor: System name written two ways. The title says Versa Elite II while the body says VISERA ELITE II; confirm the compatible system with the contracting office.
Read from the notice and 2 attachments. 1 of 3 not read. Show which files.
- Sources Sought Notice 1525923-Belcourt OR Camera Lenses.pdf (read)
- IHS IEE Representation Form.pdf (read)
- 90-Specs_IHS1509459.pdf: not summarized: open it on SAM.gov
Full summary
What they want
- Two (2) Olympus CH-S200-XZ-EA / CH-S200-XZ-EA-U high-definition 3CMOS autoclavable camera heads, or an equal product (unit of issue not stated)
- Full compatibility with the existing Olympus VISERA ELITE II system without replacing the video system or adding interface equipment
- Minimum features: three CMOS sensors with Full HD video, at least 2x optical power zoom, focus control on the camera head, Narrow Band Imaging or equivalent plus infrared observation, and reduced moire interference with fiber scopes
- Fully immersible for cleaning and able to be steam sterilized (autoclaved); about 295 grams or less; integrated cable about 3 meters long; Type BF electrical safety protection or equivalent
- Legally marketed in the United States and meeting applicable Food and Drug Administration (FDA) requirements
- Delivery and installation 30 to 60 calendar days after award, to 1300 Hospital Loop, Belcourt, ND 58316
- For an equal product, send manufacturer literature showing it meets or exceeds the minimum features and fits the Government's existing equipment
- Place of performance
- Belcourt, ND, USA (anticipated delivery to the Quentin N. Burdick Memorial Health Care Facility, 1300 Hospital Loop, Belcourt, ND 58316)
- Estimated value
- Not stated
- Offers due
- October 30, 2026, 5:00 PM CDT
- How to submit
- Email to Erin Doering at Erin.Doering@ihs.gov (secondary contact LaDonna Collins at LaDonna.Collins@ihs.gov)
- Page limits
- Response: 5 pages, not counting product literature, specifications, capability documentation and Buy Indian eligibility documentation
What to include when you submit
- Use the subject line: Sources sought response: IHS-SS-27-1525923 Belcourt OR Camera Lenses
- Give company name, address, Unique Entity Identifier (UEI) number and point of contact
- State business size and socioeconomic status: Indian Economic Enterprise (IEE), Indian Small Business Economic Enterprise (ISBEE), small business, small disadvantaged business, HUBZone, service-disabled veteran-owned, woman-owned, Federal Supply Schedule contractor, or other
- Confirm your SAM.gov registration is active
- Describe the proposed equipment with manufacturer and model numbers, and say whether it is the referenced brand name or an equal product
- Attach product literature, technical specifications, brochures and warranty information showing it meets the requirements
- Describe previous experience providing surgical and medical equipment
- Give the estimated delivery and installation lead time after receipt of order, and the Federal Supply Schedule contract number if you have one
- If you are not the manufacturer, name the manufacturer, its place of manufacture, whether it is a small business under the NAICS code, and any Small Business Administration class waiver of the Nonmanufacturer Rule (the rule that a reseller must supply a small business's product) you believe applies
- IEEs and ISBEEs must show their eligibility under the Buy Indian Act (25 U.S.C. 47) and HHSAR Subpart 326.6; an IHS IEE Representation Form is attached
Not in the notice text
- The attachment 90-Specs_IHS1509459.pdf is attached but was not read; check it on SAM.gov for any extra specifications
- Set-aside status is not stated on SAM.gov; the Government has not said whether a set-aside will be used
- Contract type, period and value are not given because no solicitation exists yet
- Unit of issue for the two camera heads is not stated
Eligibility and how to respond
- No set-aside. Any business can reply: this is market research, and no bid is being taken yet.
- To respond, send a short reply to the contracting contact near the top of this page. No price is needed.
Notice details
- Posted
- Oct 16, 2026
- Notice type
- Sources Sought
- Office
- Great Plains Area Indian Health SVC, Aberdeen, SD
- Product/service code
- 6515 · Medical and Surgical Instruments, Equipment, and Supplies
- Business type
- Medical & healthcare (FedReady's grouping, from NAICS 339112)
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
Terms on this notice: Sources sought notice
Full notice text from SAM.gov
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