Combined Synopsis/Solicitation
Warm Springs Service Unit Optical Coherence Tomography with Angiography Installation, Calibration, and On-Site Training Services
Department of Health and Human Services · Indian Health Service · Sol. 75H71326Q00012
Due in 944 daysSDVOSB
AI summary Beta
Some details are in the notice's attachments, which this summary didn't read. Check the attachments on SAM.gov.
The Indian Health Service (Warm Springs, Oregon) is buying a Maestro2 Optical Coherence Tomography with Angiography (OCTA) eye-imaging system with table, including removal of the old unit, installation, calibration and on-site training at Warm Springs Health & Wellness Center. It is a firm-fixed-price quote request set aside for service-disabled veteran-owned small businesses. Performance runs from award through one year.
Watch out for
- Specific brand named. The scope names a Maestro2 OCTA system, so you must be able to supply that brand (for example as an authorized reseller), which can rule out many small businesses.
install, and verify operation of a Maestro2 Optical Coherence Tomography with Angiography (OCTA) system with table
- Deadline date does not match. The notice text gives a May 2026 due date while the deadline field shows 2029, so confirm the date with the contracting officer.
Response Deadline: 05/08/2026, 5:00 PM, Eastern Standard Time
- Evaluation factors skip Factor 2. Only Factor 1 and Factor 3 are listed, and the notice says non-price factors are less important than price, so the real weighting is unclear.
Evaluation Factors (listed in descending order of importance)
- Failing to deliver to the location. A quote that cannot serve the Warm Springs location may be treated as non-responsive.
failure to do so may render the quote non-responsive
- Notice text cuts off. The award information ends mid-sentence, and key documents are attachments, so some terms are missing.
Read from the notice text only.
Full brief
What they want
- Deliver and install a Maestro2 OCTA system with table at the Warm Springs Health & Wellness Center
- Remove and dispose of the existing OCTA equipment
- Calibrate the system and verify it works
- Provide on-site training, warranty and documentation
- Provide optional service contract coverage and EHR/PACS integration
- Comply with manufacturer specifications, safety and HIPAA requirements
- Contract type
- Firm Fixed Price (request for quotation, commercial items)
- Period of performance
- Date of award through one year; warranty and support continue one year from final acceptance
- Place of performance
- Warm Springs Health & Wellness Center, 1270 Kot-Num Road, Warm Springs, OR 97761
- How they'll choose
- Best value to the Government, price and other factors considered; non-price factors are less important than price
- Offers due
- 05/08/2026, 5:00 PM, Eastern Standard Time (the response deadline field shows 2029-05-08T17:00:00-04:00)
- How to submit
- Email to PORAOAcquisition@ihs.gov
What they'll judge offers on
- Factor 1: Technical Capability (ability to deliver, remove existing OCTA, install and verify operation per manufacturer specifications)
- Factor 3: Price (all-inclusive, including travel, per diem, lodging, transportation, meals and taxes)
What to include when you submit
- Organize the non-price section by evaluation factor
- Submit pricing following the attached price schedule, covering delivery, installation, removal, operational verification, travel and training
- Include a technical proposal and a price quotation
- Include FAR 52.212-3 Representations and Certifications
- Include evidence of medical liability insurance (if healthcare services)
- Include at least 3 past performance references
- Questions go to Tricia Charley, 541-553-2491, tricia.charley@ihs.gov
You must have
- Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside
Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB)
- NAICS 339112 with a size standard of 6,590 employees
Small Business Size Standard: 6,590 employees
- Be able to provide services and deliver equipment to the Warm Springs location
Quoters should ensure the capability to provide services and/ or deliver equipment to this location
- Minimum of 3 past performance references
Past performance references (minimum 3)
- Evidence of medical liability insurance if healthcare services are involved
Evidence of medical liability insurance (if healthcare services)
Not in the notice text
- Full statement of work and specifications (Attachment 1)
- Itemized price schedule (Attachment 2)
- Wage determination (Attachment 3)
- Delivery date, which is listed as to be determined
- How the award information sentence about purchase orders ends
- Estimated value
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Key facts
- Response due
- May 8, 2029, 9:00 PM UTC
- Posted
- Apr 28, 2026
- Notice type
- Combined Synopsis/Solicitation
- Solicitation
- 75H71326Q00012
- Agency
- Department of Health and Human Services · Indian Health Service
- Office
- Indian Health Service
- Set-aside
- Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)
- NAICS
- 339112
- Product/service code
- 6515
- Business type
- Medical & healthcare
- Place of performance
- Warm Springs, OR, 97761
- Contracting contact
- Tricia CharleyPORAOAcquisition@ihs.gov
Full notice text from SAM.gov
COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS FAR 12.603 Streamlined Procedure Synopsis/Solicitation updates delivery location information for federal healthcare facilities in Oregon. The delivery location for this requirement is Warm Springs Health & Wellness Center, 1270 Kot-Num Road, Warm Springs, OR 97761. Quoters should ensure the capability to provide services and/ or deliver equipment to this location; failure to do so may render the quote non-responsive. All other terms and conditions remain unchanged. This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR Subpart 12.6. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. SOLICITATION INFORMATION Solicitation Number: 75H71326Q00012 Solicitation Type: Request For Quotation Contract Type: Firm Fixed Price Commercial Items: Supply Issue Date: 04/28/2026 Response Deadline: 05/08/2026, 5:00 PM, Eastern Standard Time DESCRIPTION Title: Warm Springs Health & Wellness Center- Optical Coherence Tomography with Table and Angiography Installation, Calibration, and On-Site Training Services. Location: Warm Springs Health & Wellness Center, 1270 Kot-Num Road, Warm Springs, OR 977761 Scope of Work: Procure, deliver, remove existing and disposal, install, and verify operation of a Maestro2 Optical Coherence Tomography with Angiography (OCTA) system with table at Warm Springs Health & Wellness Center. Includes software and upgrades (if Applicable), removal and disposal of existing OCTA equipment, installation, calibration, warranty, documentation, 24/7 support (if applicable), on-site training, optional service contract coverage, and HER/PACS integration. Includes compliance with manufacturer specifications, safety and HIPAA requirements, and all labor, material, and equipment, and transportation necessary for full delivery and installation. Performance Period: Date of award through one year of contract. The performance period includes delivery, removal of existing equipment, installation, testing, and final acceptance. Warranty coverage and support services shall continue for one (1) year from date of final acceptance. Delivery Requirements (if supply): Delivery Date: To be determined (TBD) Delivery Location: Warm Springs Health & Wellness Center, 1270 Kot-Num Road, Warm Springs, OR 97761, F.O.B. Destination. Pricing: Itemized cost (see attached pricing schedule) APPLICABLE PROVISIONS AND CLAUSES The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-02 dated April 01, 2026. 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services. 52.212-2 Evaluation—Commercial Products and Commercial Services. 52.212-4 Terms and Conditions—Commercial Products and Commercial Services. CLAUSES INCORPORATED BY REFERENCE FAR 52.252-2 Full text available at http://www.acquisition.gov 52.202-1 Definitions (Jun 2020) 52.204-7 System for Award Management – Registration (April 2026 Deviation) 52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011) 52.204-13 System for Award Management – Maintenance (April 2026 Deviations) 52.204-19 Incorporation by Reference of Representation and Certification (December 2014) 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (April 2026 Deviation) 52.219-1 Small Business Program Representation (April 2026 Deviation) 52.222-3 Convict Labor (Jun 2003) 52.222-26 Equal Opportunity (April 2026 Deviation) 52.222-35 Equal Opportunity for Veterans (April 2026 Deviation) 52.222-36 Equal Opportunity for Workers with Disabilities (April 2026 Deviation) 52.224-1 Privacy Act Notification (Apr 1984) 52.224-2 Privacy Act (Apr 1984) 52.226-7 Drug-Free Workplace (May 2024) 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024) 52.229-3 Federal, State, and Local Taxes (Feb 2013) 52.229-4 Federal, State, and Local Taxes (State and Local Adjustments) (Feb 2013) 52.232-1 Payments (Apr 1984) 52.232-8 Discounts for Prompt Payment (Feb 2002) 52.232-17 Interest (May 2014) 52.232-33 Payment by Electronic Funds Transfer—System for Award Management (Oct 2018) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) 52.233-1 Disputes (May 2014) 52.233-3 Protest After Award (Aug 1996) 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (Apr 1984) 52.237-3 Continuity of Services (Jan 1991) DEPARTMENT OF HEALTH AND HUMAN SERVICES ACQUISITION REGULATION (HHSAR) (48 CFR CHAPTER 3) CLAUSES: 352.224-70, Privacy Act (Dec 2015) 352.232-71, Electronic Submission of Payment Request (Feb 2022) 352.239-73, Electronic and Information Technology Accessibility Notice (Dec 2015), 352.239-74, Electronic and Information Technology Accessibility (Dec 2015), 352.237-70, Pro-Children Act. (Dec 2015) 352.237-71 Crime Control Act of 1990-Reporting of Child Abuse (Dec 2015) 352.222-70 Contractor Cooperation In Equal Employment Opp. Investigations (Dec 2015) 352.223-70 Safe And Health (Dec 2015) 352.224-71 Confidential Information (Dec 2015) 352.226-1 Indian Preference (Dec 2015) 352.226-2 Indian Preference Program (Dec 2015) SET-ASIDE AND NAICS INFORMATION Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB) NAICS Code: 339112 – Surgical and medical Instrument Manufacturing. Small Business Size Standard: 6,590 employees PCS Code: N065- Installation of Equipment – Medical, Dental, and Veterinary Equipment and Supplies. EVALUATION FACTORS The Government will award a contract to the responsible offeror whose offer, conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Evaluation Factors (listed in descending order of importance): Factor 1: Technical Capability Ability to deliver, remove existing OCTA, install, and verify proper operations of the Optical Coherence Tomography with Angiography (OCTA) system in system according to manufacturer specifications. Factor 3: Price All-inclusive pricing including travel, per diem, lodging, transportation, meals, and taxes. Relative Importance: Non-price factors are less important than price. QUOTATION INSTRUCTIONS Non-Price Section: Organize by evaluation factor Price Section: Submit pricing in accordance with price scheduling, includes delivery, installation, removal of existing equipment, operational verification, travel, and training. Required Submissions: Technical proposal addressing evaluation factors Price quotation FAR 52.212-3 Representations and Certifications Evidence of medical liability insurance (if healthcare services) Past performance references (minimum 3) ATTACHMENTS Attachment 1 – Statement of Work / Specifications Attachment 2 – Schedule of Items Attachment 3 – Wage Determination SUBMISSION REQUIREMENTS Due Date: May 08, 2026 Time: 5:00 PM, Eastern Standard Time Submit to: PORAOAcquisition@ihs.gov Questions: Contact: Tricia Charley Phone: 541-553-2491 Email: tricia.charley@ihs.gov AWARD INFORMATION The Government intends to make multiple awards. No guarantee of work is implied. Purchase orders will be issued on an as-needed basis by location; however, the Government reserves the right to issue a purchase order End of Combined Synopsis/Solicitation
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