Presolicitation
Condenser Coils Replacement for the VA Illiana Health Care System (VAIHCS), located at 1900 E. Main Street, Danville, IL 61832.
Department of Veterans Affairs
AI summaryOnly service-disabled veteran-owned small businesses (SDVOSBs) certified by the Small Business Administration (SBA) can bid. The Department of Veterans Affairs wants the condenser coils on a chiller replaced at the VA Illiana Health Care System, Building 14, 1900 E. Main Street, Danville, Illinois. The response due date is November 4, 2026, 5:00 PM Central. The work is a single firm-fixed-price (FFP: one set price, whatever the work costs) job with 30 calendar days of onsite work. More in the summary
Advance notice of a coming solicitation, not a bid yet. If it asks for capability statements, sending one is free and puts you on Department of Veterans Affairs's list before the solicitation is posted. See the contact
A newer version of this notice was posted Oct 27, 2026. See the latest version.
AI summary Beta
Summary of the version posted Oct 15, 2026. The notice was amended Oct 27, 2026. Check what else changed on SAM.gov. The notice looks incomplete: Part of the solicitation PDF (about 12,000 of 118,551 characters in the middle) was attached but not read, and the Department of Labor wage determination PDF could not be read. Check both on SAM.gov. Check the attachments on SAM.gov.
Only service-disabled veteran-owned small businesses (SDVOSBs) certified by the Small Business Administration (SBA) can bid. The Department of Veterans Affairs wants the condenser coils on a chiller replaced at the VA Illiana Health Care System, Building 14, 1900 E. Main Street, Danville, Illinois. The response due date is November 4, 2026, 5:00 PM Central. The work is a single firm-fixed-price (FFP: one set price, whatever the work costs) job with 30 calendar days of onsite work.
Who can bid (6)
- Be a service-disabled veteran-owned small business (SDVOSB) listed as certified by the Small Business Administration on its Small Business Search website. The buy is 100% set aside.
- Hold all required state and local licenses to do mechanical and refrigerant work in Danville, Illinois.
- Have EPA Section 608 certification (Type II or Universal) for all personnel who handle refrigerants.
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- Show experience with HVAC (heating, ventilation and air conditioning) chiller coil replacements of similar size and complexity.
- Be able to obtain OEM-compliant parts and know Trane CGAM-series or equivalent equipment.
- Comply with the limits on subcontracting: the box checked for services is no more than 50% of the amount paid to firms that are not certified SDVOSBs or veteran-owned small businesses (VOSBs). The special trade construction box (75%) is also checked.
How to submit: Not stated in the text read; the instructions say to submit signed and dated offers to the office specified in the solicitation (VA Great Lakes Acquisition Center, Milwaukee, WI). Contract Specialist Eric King is the contact.. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (9)
- Serious: Set aside for SBA-certified SDVOSBs only. Only service-disabled veteran-owned small businesses listed as certified on SBA's Small Business Search can have a quote considered. Other businesses cannot bid.
- Serious: Local license and EPA certification required in the quote. The quote must show state and local licenses for mechanical and refrigerant work in Danville, Illinois, and EPA Section 608 certification for refrigerant handlers. Missing information may get the quote excluded.
- Serious: Signed subcontracting-limits certification must come with the quote. Without the signed clause 852.219-75 certification, the offer is ineligible. The certification has both the services (50%) and special trade (75%) boxes marked, so ask which limit applies.
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- Worth checking: The site visit was Oct 21, 2026. Check the notice and its amendments for whether attendance was required, and whether another visit is offered.
- Worth checking: Extra repairs fall inside the fixed price scope. Additional repairs needed to reach the intended condition are within scope. Extra cost is handled by a two-party contract change, approved before the extra work starts.
- Worth checking: Performance timing is stated two ways. The price schedule gives POP Begin and POP End as DOA +30, while the PWS gives 30 calendar days after the Notice to Proceed. The PWS lets the contractor propose another schedule based on lead times, with contracting officer approval.
- Worth checking: Date passed (Aug 22, 2026): Service Contract Labor Standards wage determination applies. Pay must follow the Department of Labor wage determination for Vermilion County, Illinois (number 0215-5021, Revision 30, August 22, 2026, per Section D). Davis-Bacon is not mentioned.
- Minor: Payment accounts needed before the first invoice. Invoices are paid in arrears only, after the work is done. You must set up a VA Financial Services Center payment account and register with the Tungsten Network first.
- Minor: Onsite hours and shutdown notice. Work is Monday to Friday, 7:45 AM to 4:15 PM local time, with no work on Federal holidays unless approved in writing. After-hours shutdowns need contracting officer approval.
Read from the notice and 2 attachments. Show which files.
- 36C25227Q0051_Condenser Coils Replacement_Solicitation_15Oct2026_Final.pdf (read)
- S02_Attach1_Department of Labor Wage Determination_Vermilion County Illinois_0215-5021_22Aug202.pdf (read)
Full summary
What they want
- Line 0001: OEM-approved (original equipment manufacturer) condenser coils for chiller model CGAM060F2A, Circuits 1 and 2, QTY 1.00 EA
- Line 0002: install the new coils, test, remove the old parts, clean up and dispose of them, QTY 1.00 JB (job)
- Recover and contain refrigerant per Environmental Protection Agency (EPA) Section 608 rules, lock out and tag out each circuit, then pressure and leak test
- Evacuate and recharge each circuit with the recovered refrigerant; ask the contracting officer in writing before buying any extra refrigerant
- Start up the chiller and write a commissioning report: pressures, temperatures, superheat and subcooling
- Within 5 business days after award, send a schedule, safety plan and coil submittals (data sheets, dimensions, ratings, instructions)
- Give at least 3 business days notice before any equipment shutdown
- Provide a manufacturer's warranty on the coils and a contractor labor warranty of at least 1 year from Government acceptance
- Contract type
- Firm-fixed-price (FFP) request for quote (RFQ) for commercial services; non-severable, nonpersonal services
- Period of performance
- Base period only. Onsite coil replacement and commissioning within 30 calendar days after the Notice to Proceed (NTP, the Government's go-ahead). The price schedule shows POP Begin: DOA +30 and POP End: DOA +30.
- Place of performance
- Building 14, VA Illiana Health Care System (VAIHCS), 1900 E. Main Street, Danville, IL 61832
- Estimated value
- Not stated
- How they'll choose
- Comparative evaluation under RFO 12.203(c)(2): quotes are compared to one another, and the Government may pick a quote that is not the lowest price if it offers added benefit. The order of factors does not show their importance.
- Offers due
- November 4, 2026, 5:00 PM Central (from the version posted Oct 15, 2026; amended since)
- How to submit
- Not stated in the text read; the instructions say to submit signed and dated offers to the office specified in the solicitation (VA Great Lakes Acquisition Center, Milwaukee, WI). Contract Specialist Eric King is the contact.
What they'll judge offers on
- Price: total of all line-item prices, including any options
- Technical Capability: how the quote meets the Performance Work Statement (PWS: the document describing the work), including state and local licenses for Danville, Illinois, EPA Section 608 certification, similar chiller coil experience, Trane CGAM-series familiarity and safety training
- Relevant Experience: similar contracts, especially at a VA facility, with contract number, size and scope, total years and when the work was done
What to include when you submit
- Submit the first page of Standard Form 1449 (SF 1449, the form you sign and return as your offer) with blocks 17a, 30a, 30b and 30c completed.
- Acknowledge any amendments and fill in the contractor information on page 2.
- Complete the B.2 price schedule for lines 0001 and 0002.
- Sign and return the certification for clause 852.219-75, VA Notice of Limitations on Subcontracting. Offers without it are ineligible for evaluation and award.
- Complete the representations for provision 52.219-1 (Small Business Program Representations) and 52.225-2 (Buy American Certificate).
- Technical Capability: describe how you will do the PWS, covering state and local licenses, EPA Section 608 certification, similar experience, Trane CGAM-series familiarity and safety training.
- Relevant Experience: list similar contracts, particularly at a VA facility, with contract number, size and scope of each, total years of experience and when the services were provided.
- Hold your prices firm for 60 calendar days from the date offers are due.
- Include the solicitation number; your name, address and telephone number; and your Unique Entity Identifier (UEI).
- Send questions in writing by email to Eric King by October 23, 2026, 6:00 PM CT.
After award, you must have
- Take safety training (OSHA 10/30 as applicable) and a site-specific safety orientation before work, and follow VA badging and background check steps. From 36C25227Q0051_Condenser Coils Replacement_Solicitation_15Oct2026_Final.pdf:
E. Safety training: OSHA 10/30 (as applicable) and site-specific safety orientation prior to work.
Not in the notice text
- Part of the solicitation PDF (about 12,000 of 118,551 characters in the middle) was attached but not read, and the Department of Labor wage determination PDF could not be read. Check both on SAM.gov.
- How and where to send the quote (email address or portal) is not stated in the text read.
- The wage rates in the Vermilion County wage determination (0215-5021).
- Whether bonding or insurance is required.
- Whether attendance at the October 21, 2026 site visit is required.
- What DOA +30 means in the price schedule, and the Notice to Proceed date.
- No Government estimate or budget is given.
Eligibility and how to respond
- Only service-disabled veteran-owned small businesses (SDVOSBs) certified through SBA's VetCert can bid as the prime contractor. Not certified through VetCert yet? Apply on VetCert (SBA), or start with the SDVOSB guide. More open service-disabled veteran-owned set-asides under NAICS 238220
- How to submit, from the AI summary: Not stated in the text read; the instructions say to submit signed and dated offers to the office specified in the solicitation (VA Great Lakes Acquisition Center, Milwaukee, WI). Contract Specialist Eric King is the contact. Check it in the notice before you send anything.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
- Construction contracts over $2,000 pay at least the local Davis-Bacon wage rates, from the wage determination in the solicitation. Price your labor from it: How to price a government contract, and how Davis-Bacon differs from the Service Contract Act.
Notice details
- Posted
- Oct 15, 2026
- Notice type
- Presolicitation
- Office
- 252-Network Contract Office 12 (36C252), Milwaukee, WI
- Product/service code
- J041 · Maint/Repair/Rebuild of Equipment – Refrigeration, Air Conditioning, and Air Circulating Equipment
- Business type
- Construction & renovation (FedReady's grouping, from NAICS 238220)
- Versions
6 versions have been posted, newest first.
- Oct 27, 2026 · Amendment 0004Due Nov 4, 2026
- Oct 27, 2026 · Amendment 0003Due Nov 4, 2026
- Oct 27, 2026 · Amendment 0002Due Nov 4, 2026
- Oct 15, 2026 · Amendment 0001Due Nov 4, 2026
- Oct 15, 2026 · SolicitationDue Nov 4, 2026
- Oct 15, 2026 · Presolicitation (this version)Date Nov 4, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to read a government solicitation
- How to price a government contract
- Open SDVOSB set-aside contracts
- SDVOSB and veteran-owned contracts
Terms on this notice: Solicitation, SDVOSB (service-disabled veteran-owned small business), Set-aside
Full notice text from SAM.gov
Vendor Questions This amendment incorporates the Government’s responses to questions submitted by potential offerors. These questions and corresponding answers are provided for clarification purposes only and do not revise or otherwise change the requirements unless explicitly stated within this amendment. See Attachement: 36C25227Q0051_0001
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