Combined Synopsis/Solicitation
Fire Alarm Suppression Maintenance & Repair Services
Department of Veterans Affairs
AI summaryOnly certified service-disabled veteran-owned small businesses (SDVOSBs) can bid on solicitation 36C25627Q0041 (Fire Alarm Suppression Maintenance & Repair Services) from the Department of Veterans Affairs, Network Contract Office 16. The VA wants a new firm-fixed-price contract for monitoring, testing, maintenance and repair of fire alarm and fire suppression systems at the Southeast Louisiana Veterans Health Care System campus, 2400 Canal St., New Orleans. The base period runs December 1, 2026 to November 30, 2027, with option years mentioned. The response due date is November 4, 2026, 10:00 AM Central. More in the summary
AI summary Beta
The notice looks incomplete: Part of 36C25627Q0041 Final.docx (the middle, about 74,000 characters, including the price/cost schedule, device totals, safety, hours, warranty and some clauses) was attached but not read; check the file on SAM.gov for the pricing lines and the number and dates of option years. Check the attachments on SAM.gov.
Only certified service-disabled veteran-owned small businesses (SDVOSBs) can bid on solicitation 36C25627Q0041 (Fire Alarm Suppression Maintenance & Repair Services) from the Department of Veterans Affairs, Network Contract Office 16. The VA wants a new firm-fixed-price contract for monitoring, testing, maintenance and repair of fire alarm and fire suppression systems at the Southeast Louisiana Veterans Health Care System campus, 2400 Canal St., New Orleans. The base period runs December 1, 2026 to November 30, 2027, with option years mentioned. The response due date is November 4, 2026, 10:00 AM Central.
Who can bid (6)
- Certified service-disabled veteran-owned small business (SDVOSB) in SBA's certification database and in SAM.gov, at the close of the solicitation and at award
- Signed Certificate of Compliance with the limits on subcontracting: for services, no more than 50% of the amount paid by the government may go to firms that are not certified SDVOSBs (or certified VOSBs)
- At least five years of technical experience within the last eight years as a prime contractor in fire alarm and fire suppression maintenance and repair
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- Fire alarm technicians certified by the National Institute for Certification in Engineering Technologies (NICET) at level III, with proof of experience of at least three years on similar systems
- Service done by a factory trained, authorized representative of the manufacturer of the major fire alarm equipment (the answers sheet names a Notifier NFS2-640 panel with FireWorks software)
- Evidence of all required licenses and personnel qualifications given to the Contracting Officer's Representative (COR) before award; the Program Manager or Agent must be an employee of the prime contractor
How to submit: Email only to Marcus Sidney, Contract Specialist, marcus.sidney@va.gov. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (10)
From the version posted Oct 26, 2026.
- Serious: Set aside for certified SDVOSBs only. Only SDVOSBs certified in SBA's database and SAM.gov, at both the close of the solicitation and award, can bid; questions from other business types are not accepted.
- Serious: Signed subcontracting-limit certificate required with the quote. Offers without the signed VAAR 852.219-75 certificate are ineligible; the prime may pay no more than 50% of the amount paid by the government to firms that are not certified SDVOSBs.
- Serious: 24/7 on-site response within two hours. Emergency call-back must reach the New Orleans campus on site within two hours at any hour, and a Program Manager or Agent must be reachable around the clock, which in practice needs a local crew.
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- Serious: Manufacturer authorization and NICET III certification. Technicians must hold NICET level III and the firm must show it is an authorized representative of the fire alarm panel manufacturer, which can rule out firms without that tie.
- Worth checking: Questions due October 28, 2026. Questions must be emailed by 10:00 AM CDT on October 28, 2026 and only SDVOSBs are answered; answers are posted by amendment.
- Worth checking: Experience rule differs between documents. The instructions ask for five years of experience within the last eight years, but the Relevant Experience Form says listed contracts cannot be more than 5 years old.
- Worth checking: Lowest price wins; blank lines disqualify. Under lowest price technically acceptable, price drives the award, and a blank or partial price line makes the offer nonresponsive.
- Worth checking: Unlimited emergency service in a fixed price. Normal call-back repairs are included in the price, with a $50,000.00 parts rider per year for emergency repairs; overtime is capped at 80 hours per month, and the answers sheet says to price both normal and overtime rates.
- Minor: Sprinkler device count differs. The PWS estimates sprinkler devices at 4,000 plus or minus 20%, while the answers sheet says 4000 plus or minus 5%.
- Minor: Escorted access and work in an occupied hospital. Technicians are escorted by VA staff, keys are not issued, and contractors report to the COR each working day.
Read from the notice and 6 attachments. Show which files.
- 36C25627Q0041 Final.docx (read)
- 36C25627Q0041_1.docx (read)
- 852.219-75 VA NOTICE OF LIMIT ON SUBCONTRACTING.pdf (read)
- Preliminary Question and Answer Sheet.docx (read)
- Relevant Experience Form.pdf (read)
- Wage Determination.pdf (read)
Full summary
What they want
- Preventive maintenance of fire alarm and sprinkler/fire suppression systems at 15 buildings plus a concourse (about 6749 fire alarm devices and 4,000 sprinkler devices, each plus or minus 20%), on annual, semi-annual and quarterly schedules
- Monthly fire alarm monitoring through a UL listed central station, with 24-hour, 7-day telephone support
- Unlimited emergency call-back repair service 24 hours a day, 7 days a week, with an on-site response within two hours of a system trouble report
- Parts, labor, tools and travel for repairs; the contract includes a $50,000.00 parts rider per year for emergency repairs
- Testing of fire/smoke dampers on a four-year cycle, scheduled by building each quarter
- A preventive maintenance plan and contact list within 5 days after award, maintenance reports within 10 days after work, service reports, and a log at each fire alarm control panel
- Proof of NICET level III certification (fire alarm technician certification) and manufacturer authorization for the technicians who work on the system
- Contract type
- Firm-fixed-price (FFP): one set price, whatever the work ends up costing; commercial services under simplified acquisition procedures; request for quotation (RFQ)
- Period of performance
- Base period December 1, 2026 to November 30, 2027; the text read mentions option years but does not give their number or dates; FAR 52.217-8 allows extension of services
- Place of performance
- New Orleans VA Medical Center, 2400 Canal St., New Orleans, LA (main campus only, no clinics)
- Estimated value
- Not stated
- How they'll choose
- Lowest price, technically acceptable (LPTA): the lowest-priced quote is reviewed first and, if acceptable, no other quotes are considered
- Offers due
- November 4, 2026, 10:00 AM Central (CDT)
- How to submit
- Email only to Marcus Sidney, Contract Specialist, marcus.sidney@va.gov
What they'll judge offers on
- Price: all line items priced and totaled; fair and reasonable; options evaluated by adding them to the base
- Experience: at least five years of technical experience within the last eight years as a prime contractor, shown on the Relevant Experience Form (pass/fail)
- Technical Capabilities: pass/fail review of staffing, supervision, personnel qualifications, key personnel contacts and approach to the Performance Work Statement (PWS)
What to include when you submit
- Send three separately sectioned volumes with a table of contents in each: Volume 1 Price (marked 'Price Proposal'), Volume 2 Experience, Volume 3 Technical Capabilities
- Fill in every line of the pricing schedule and total it; enter $0.00 for any no-cost line, since blank lines make the offer nonresponsive
- Sign the Standard Form 1449 (the form you sign and return as your offer), or the offer is nonresponsive
- Volume 2: submit the Relevant Experience Form with up to three prime contract entries, each giving dollar value, contract number, period of performance (year and month), point of contact name, title, phone and email, description of work, and servicing agency
- Volume 3: state how many personnel will do the work, how much supervision there will be, their certifications and licenses, and primary and secondary contact numbers for key personnel
- Complete and sign the Certificate of Compliance for VAAR 852.219-75 (limits on how much work can go to firms that are not certified SDVOSBs) and return it with the quote
- Past performance is considered for responsibility determination only
- Offers or questions received after the closing date and time are late and not considered
Current contractor
No incumbent is named. The PWS says the VA has had a fire alarm and fire suppression maintenance contract in place since the facility was built, and asks the winner to plan a smooth transition from the incumbent maintenance contractor.
Not in the notice text
- Part of 36C25627Q0041 Final.docx (the middle, about 74,000 characters, including the price/cost schedule, device totals, safety, hours, warranty and some clauses) was attached but not read; check the file on SAM.gov for the pricing lines and the number and dates of option years
- Wage Determination.pdf is attached, but its text couldn't be read; check the file on SAM.gov for the wage rates that apply
- The Government's estimate or budget is not stated
- Whether testing and inspection work is in scope is unclear: the PWS lists testing, but the answers sheet says this contract is only for preventive maintenance and repairs and the PWS says contractors who do testing and inspection are precluded
- Whether a site visit is offered is not stated in the text read
Eligibility and how to respond
- Only service-disabled veteran-owned small businesses (SDVOSBs) certified through SBA's VetCert can bid as the prime contractor. Not certified through VetCert yet? Apply on VetCert (SBA), or start with the SDVOSB guide. More open service-disabled veteran-owned set-asides under NAICS 561621
- How to submit, from the AI summary: Email only to Marcus Sidney, Contract Specialist, marcus.sidney@va.gov. Check it in the notice before you send anything.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
Notice details
- Posted
- Oct 26, 2026
- Notice type
- Combined Synopsis/Solicitation
- Office
- 256-Network Contract Office 16 (36C256), Ridgeland, MS
- Product/service code
- J012 · Maint/Repair/Rebuild of Equipment – Fire Control Equipment
- Business type
- Security & guard services (FedReady's grouping, from NAICS 561621)
- Versions
2 versions have been posted, newest first.
- Oct 26, 2026 · Amendment 0001 (this version)Due Nov 4, 2026
- Oct 19, 2026 · Combined Synopsis/SolicitationDue Nov 4, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Open SDVOSB set-aside contracts
Terms on this notice: Solicitation, SDVOSB (service-disabled veteran-owned small business), Set-aside
Full notice text from SAM.gov
This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with format in FAR Part 12; simplified acquisition procedures apply. VA will conduct the procurement according to FAR Part 12, Acquisitions of Commercial Products and Commercial Products and Commercial Services as supplemented with additional information included in this notice. The solicitation number is 36C25627Q0041 and is issued as a Request for Quotation (RFQ). The proposed contract action will initiate a new service agreement/contract to provide, Fire Alarm and Fire Suppression monitoring, detection, testing, maintenance and repair services for the newly constructed Southeast Louisiana Veterans Health Care System (SLVHCS) medical campus in New Orleans, LA. This solicitation is 100% SET-ASIDE FOR SERVICE-DISABLED VETERAN OWNED SMALL BUSINESS. The NAICS code is 561621 Security Systems Services (except Locksmiths). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01 (03/13/2026). Only emailed requests received directly from the requester will be accepted. RESPONSES ARE DUE, November 4th, 2026, by 10:00 a.m. Central Time (CDT). Quotes are due electronically to Marcus.Sidney@va.gov no later than the response date listed on FBO. Only electronic quotes will be considered. Phone calls will not be accepted, all question and or concerns must be submitted via email to Marcus.Sidney@va.gov by 10:00 a.m. Central Standard Time (CST) NLT October 28th, 2026. Point of contact for this solicitation is Marcus Sidney at Marcus.Sidney@va.gov. All Inquires must be submitted electronically.
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