Solicitation
U.S. Navy Vessel Voyage Repair Availability (VRA)
Department of Defense · Department of the Navy
AI summaryNAVSUP Fleet Logistics Center Sigonella (Naples office) wants one contractor to do 10 priced repair work items on the ship USS Mount Whitney (LCC 20) in Gaeta, Italy, from December 1 to December 15, 2026. It is a firm-fixed-price request for quotation (RFQ), one lot, awarded to the lowest price among quotes rated technically acceptable. The response due date is November 2, 2026, 2:00 PM CET (8:00 AM Eastern), by email. More in the summary
AI summary Beta
This summary may miss requirements: 1 of 3 attachments weren't read (J-1 Pricing Breakdown.xlsx). Check the attachments on SAM.gov.
NAVSUP Fleet Logistics Center Sigonella (Naples office) wants one contractor to do 10 priced repair work items on the ship USS Mount Whitney (LCC 20) in Gaeta, Italy, from December 1 to December 15, 2026. It is a firm-fixed-price request for quotation (RFQ), one lot, awarded to the lowest price among quotes rated technically acceptable. The response due date is November 2, 2026, 2:00 PM CET (8:00 AM Eastern), by email.
Who can bid (6)
- ABS-certified welders and ABS-approved welding process for mild carbon steel (items 0199 and 0502)
- A certified Marine Chemist, or a local equivalent certified by the local government, to certify spaces gas free for entry and hot work
- A calibration laboratory with documented qualifications and certifications (items 0401, 0510, 0621)
Show all 6Show fewer
- Proof of an ISO 9001 or ISO 14001 quality management system for marine maintenance and repair services
- A hazardous waste management and control system and plan, signed by the Environmental Manager, with the quote
- Workers' compensation insurance clauses for overseas work (Defense Base Act and war-hazard) are part of the contract
How to submit: Email to the Contract Specialist (juan.c.tapia5.civ@us.navy.mil) and the Contracting Officer (antonella.defraiafrangipane.ln@us.navy.mil). Senders must confirm receipt with the contracting office.. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (11)
From the version posted Oct 19, 2026.
- Serious: Work is in Italy. The ship repairs happen in Gaeta, Italy. A U.S. small business would need access to a local yard and pier, a locally certified Marine Chemist or Industrial Hygienist, and local hazardous waste handling. The RFQ is priced in U.S. dollars, with host-country taxes left out of prices, and requires local labor law compliance. It does not say whether a local office is required.
- Serious: Missing technical documents make the quote unacceptable. Welding certificates, a Marine Chemist, calibration laboratory credentials, an ISO 9001 or 14001 certificate and a hazardous waste plan must come with the quote. A quote rated unacceptable on technical capability cannot be considered for award.
- Worth checking: Foreign tax paperwork. A bidder that is a foreign person must send IRS Form W-14 with the offer or the Government withholds a full 2 percent of each payment. Taxes the U.S. Government is exempt from must be left out of prices and listed in the Tax Relief clause.
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- Worth checking: Fifteen-day repair window. All ten priced work items, including steel repairs, coating, deck covering and piping welds, must be finished from December 1 to December 15, 2026, so staffing and scheduling must be planned in the quote.
- Worth checking: Asbestos and possible lead aboard. The ship is known to have a lot of asbestos and its coatings may contain lead. Contractors must plan for removal time and follow international and U.S. rules.
- Worth checking: Hazardous waste cost rules differ between work items. Item 0023 says hazardous waste costs are paid only through a Condition Found Report and change order, and are not bid. Item 0502 puts unexpected asbestos or lead costs on that item, and items 0611 and 0805 put them on item 0023. Ask the contracting officer which applies.
- Minor: Pricing breakdown file is named two ways. Section J lists the pricing breakdown as J-1 and the work specification package as J-2, but the evaluation section says to fill in a J-2 pricing breakdown. Confirm which file to fill in.
- Minor: Question deadline weekday does not match the date. The RFQ writes the question deadline as Friday, 28 October 2026, 10:00 AM CEST, but October 28, 2026 is not a Friday. Ask the contracting office which date governs.
- Minor: Topside paint area is stated two ways. Item 0173A is titled 2K SQFT in the RFQ but 3K SQFT on the work item page, and its body says approximately 2,000 square feet. Verify the area before pricing.
- Minor: Ship check encouraged, no date given. The deck covering item encourages a ship check to confirm the scope, and the insulation item for the combat information center says to ship check, but no ship check date is given.
- Minor: Defense cybersecurity clauses included. The RFQ includes DFARS clauses on safeguarding covered defense information and a NIST SP 800-171 assessment, which could add paperwork for a small firm.
Read from the notice and 2 attachments. 1 of 3 not read. Show which files.
- RFQ - N6817127QN004.pdf (read)
- J-2 Work Specification Package.pdf (read)
- J-1 Pricing Breakdown.xlsx: not read (the AI doesn't read this file type yet): open it on SAM.gov
Full summary
What they want
- Preserve and paint topside (item 0173A: about 2,000 square feet, 1,500 topside and 500 on masts) and machinery spaces (item 0173B, titled 2K SQFT)
- Steel repairs, item 0199 (repair requests 26-0152 and 26-0222); its detail was in the part of the work package not read
- Examine, test and calibrate one aneroid barometer in the pilot house (item 0401)
- Replace 40 feet of 1/2 inch low-pressure steam drain piping on each of boilers 1A and 1B, with dye penetrant weld tests and asbestos-safe handling of pipe hanger insulation (item 0502)
- Remove, pressure-test to 225 psig and reinstall three low pressure air compressor (LPAC) air outlet hoses, one unit at a time (item 0510)
- Remove and replace PRC deck covering (a marble-chip deck covering) in three spaces, about 730 square feet in total (item 0601)
- Replace insulation and lagging at 12 listed locations, including boiler steam piping and the radar space (item 0611)
- Test and recertify four steam kettle relief valves at 55 PSI (item 0621) and replace a 6 inch by 10 inch by 36 inch vent duct section in fan room 2-53-1-Q (item 0805)
- Contract type
- Firm-fixed-price (FFP): one set price, whatever the work ends up costing. One lot (contract line item number, CLIN, 0001). Three general-requirements work items are not separately priced (NSP).
- Period of performance
- December 1, 2026 through December 15, 2026
- Place of performance
- Gaeta, Italy
- Estimated value
- Not stated
- How they'll choose
- Lowest price technically acceptable (LPTA): quotes are rated acceptable or unacceptable on technical capability; only acceptable quotes are compared on price. Evaluated under FAR 13.202.
- Offers due
- November 2, 2026, 2:00 PM CET (8:00 AM Eastern)
- How to submit
- Email to the Contract Specialist (juan.c.tapia5.civ@us.navy.mil) and the Contracting Officer (antonella.defraiafrangipane.ln@us.navy.mil). Senders must confirm receipt with the contracting office.
What they'll judge offers on
- Technical Capability (acceptable or unacceptable): the technical documents required in Section L.4 and the instructions
- Price: a price for CLIN 0001 and the pricing breakdown spreadsheet filled in
What to include when you submit
- Send the quote and the technical acceptability documents by email to both named contacts, then confirm they were received
- Complete Standard Form 18 (the request for quotation form) with blocks 12 through 16 filled in; for each amendment, send Standard Form 30 with blocks 8 and 15(a) through (c) completed
- Complete the Section K representations and certifications and include them with the quote
- Fill in the Tax Relief clause (252.229-7001) with the name and rate of each tax left out of prices
- Price CLIN 0001 in U.S. dollars and fill in the pricing breakdown: number of personnel, days, labor hours, labor rate, total labor cost, material, subcontractor and other direct costs, and total price
- Lagging and insulation: documentation of contractor-furnished material receipt to the MSC Port Engineer showing military specification compliance, before starting item 0611
- Welding: American Bureau of Shipping (ABS, the ship classification society) certifications and process for welding mild carbon steel, items 0199 and 0502
- Marine Chemist: a certified Marine Chemist, or a local equivalent certified by the local government, for items 0199 and 0502
- Calibration: laboratory qualifications and certifications for equipment calibration, items 0401, 0510 and 0621
- Quality: proof of an ISO 9001 or ISO 14001 quality management system for marine maintenance and repair services
- Include the Hazardous Waste Management and Control Plan signed by your Environmental Manager, plus a PDF of the hazardous waste regulations that apply at your facility (work item 0023)
- Include a management and handling fee, as a percentage of estimated disposal costs, for hazardous waste; hazardous waste labor and disposal costs are not put in the bid price (work item 0023)
- If you are a foreign person, include IRS Form W-14 with the offer or a full 2 percent of each payment is withheld
After award, you must have
- Registration in the System for Award Management (SAM) with an electronic business point of contact, and in Wide Area WorkFlow (WAWF), the Navy's online invoicing system From RFQ - N6817127QN004.pdf:
Be registered to use WAWF at https://wawf.eb.mil/…
Not in the notice text
- The pricing breakdown spreadsheet (J-1 Pricing Breakdown.xlsx) is attached but not read, and the middle of the work specification package (J-2 Work Specification Package.pdf) was left out, including most of items 0173A, 0173B and 0199 (steel repairs); check both on SAM.gov
- Whether a local office, shipyard or pier access in Gaeta is required is not stated
- Where the ship will be berthed or repaired and who provides the pier, staging and services are not stated
- Technical points of contact are to be provided after award
- References for the work items are provided to companies on request
- No ship check or site visit dates are given
Eligibility and how to respond
- No set-aside: any business, large or small, can bid unless the notice says otherwise.
- How to submit, from the AI summary: Email to the Contract Specialist (juan.c.tapia5.civ@us.navy.mil) and the Contracting Officer (antonella.defraiafrangipane.ln@us.navy.mil). Senders must confirm receipt with the contracting office. Check it in the notice before you send anything.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
Notice details
- Posted
- Oct 19, 2026
- Notice type
- Solicitation
- Office
- NAVSUP FLC Sigonella Naples Office
- Product/service code
- J998 · Non-Nuclear Ship Repair (EAST)
- Business type
- Aircraft, ship & vehicle parts (FedReady's grouping, from NAICS 336611)
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
Terms on this notice: Solicitation
Full notice text from SAM.gov
U.S. NAVY VESSEL VOYAGE REPAIR AVAILABILITY (VRA) WITH THE FOLLOWING: 10 CATEGORY A WORK ITEMS & 3 NSP WORK ITEMS.
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