Solicitation
White City, Oregon, Boiler Inspection Services Solicitation Base Year + Four Option Years
Department of Veterans Affairs
AI summaryOnly certified service-disabled veteran-owned small businesses (SDVOSBs) listed in the Small Business Administration (SBA) certification database can bid. The Department of Veterans Affairs (Network Contract Office 20) wants yearly state boiler inspections at the VA Southern Oregon Rehabilitation Center and Clinics in White City, Oregon. The buy is one base year plus four option years, November 1, 2026 to October 31, 2031 if all options are used, and the response due date is October 28, 2026, 5:00 PM Pacific (an amendment moved it to Nov 13, 2026, 5:00 PM PST · 8:00 PM Eastern). More in the summary
A newer version of this notice was posted Oct 22, 2026. It moves the due date from Oct 28, 2026 to Nov 13, 2026, which is the date shown on this page. See the latest version.
AI summary Beta
Summary of the version posted Oct 17, 2026. The notice was amended Oct 22, 2026. The due date moved from Oct 28, 2026 to Nov 13, 2026. Check what else changed on SAM.gov. This summary may miss requirements: 1 of 3 attachments weren't read (PWS White City Boiler Inspection Services Final.doc). Check the attachments on SAM.gov.
Only certified service-disabled veteran-owned small businesses (SDVOSBs) listed in the Small Business Administration (SBA) certification database can bid. The Department of Veterans Affairs (Network Contract Office 20) wants yearly state boiler inspections at the VA Southern Oregon Rehabilitation Center and Clinics in White City, Oregon. The buy is one base year plus four option years, November 1, 2026 to October 31, 2031 if all options are used, and the response due date is October 28, 2026, 5:00 PM Pacific.
Who can bid (5)
- Certified SDVOSB listed in the SBA certification database (https://veterans.certify.sba.gov/) at the time of offer and at award. Offers from firms not listed are not considered.
- Small under the size standard for NAICS 561210 ($47 Million in average annual revenue).
- Complete, sign and return the VAAR 852.219-75 limitations on subcontracting certificate with the offer, or the quote is not evaluated.
Show all 5Show fewer
- Active registration in the System for Award Management (SAM.gov) with a unique entity ID.
- Insurance: employer's liability of at least $100,000, general liability of $500,000 per occurrence, and auto liability of $200,000 per person, $500,000 per occurrence and $20,000 property damage. The winning bidder must show general liability evidence with no asbestos exclusion before award.
How to submit: Email to the contracting officer, Jeremiah Middleton, at Jeremiah.Middleton2@va.gov, due October 28, 2026, 5:00 PM Pacific (PDT). What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (11)
- Serious: SDVOSB set-aside: only certified, SBA-listed firms can bid. Only service-disabled veteran-owned small businesses listed as certified in the SBA database at the time of offer can bid, and the certification goes in with the quote.
- Worth checking: Questions were due Oct 26, 2026. Check the amendments for the agency's answers.
- Worth checking: Technical instructions look carried over from another job. The technical part asks for emergency response for VAMC Spokane, Washington and Idaho licenses, a journeyman electrician, fiber optic work and Cisco programming. Prices are asked for line items 0001 through 4003 though the schedule ends at 0005. Ask which items apply.
Show all 11Show fewer
- Worth checking: Quote goes by email, and the address is written two ways. The notice gives Jeremiahmiddleton2@VA.gov, while the quote instructions give Jeremiah.Middleton2@va.gov (with a period). Confirm the address before sending, since the quote is emailed.
- Worth checking: Subcontracting certificate marks the construction box. The VAAR 852.219-75 certificate has the special trade construction box (75 percent) ticked, but this is a services buy where the limit is 50 percent. Ask which limit applies before you sign.
- Worth checking: Inspector credentials and NDT in Option Year 3. Inspections are called yearly state inspections, and the Option Year 3 non-destructive test only counts with a certified inspector present. Confirm you have or can hire a qualified inspector.
- Worth checking: Insurance evidence before award. The winning bidder must show general liability insurance with no asbestos exclusion before award, plus the minimum coverage amounts listed.
- Minor: Work and price differ by year. The four tanks are inspected only in Option Years 1 and 3, and the non-destructive test only in Option Year 3, so each year's price needs its own scope. The government can reject quotes with unbalanced option prices.
- Minor: Past performance counts differ. The quote instructions ask for up to three references, while the evaluation section asks for 3 or more references with CPARS reports, or at least three professional references.
- Minor: Service Contract Act wage rules apply. A Department of Labor wage determination for Jackson County, Oregon is attached, and the contract includes the Service Contract Labor Standards clause. Check wages for your inspection staff.
- Minor: Solicitation number differs on page footers. The cover and SAM.gov show 36C26026Q0977, while the page footers show 36C26026Q0456. Use the number on SAM.gov and ask if unsure.
Read from the notice and 2 attachments. 1 of 3 not read. Show which files.
- S02 White City Boiler Inspections Solicitation 36C26026Q0977 FINAL.pdf (read)
- Attachment 2 Wage Determinations oregon County of Jackson 2015 5571 Revision 30 Dated 08 27 2026.pdf (read)
- PWS White City Boiler Inspection Services Final.doc: not read (the AI doesn't read this file type yet): open it on SAM.gov
Full summary
What they want
- Yearly state inspections of three heating boilers, each rated 250 horsepower, low pressure (under 15 psi, pounds per square inch), gas and oil fired
- For each boiler: a Type A internal and external inspection, plus a Type C external inspection under steam pressure
- Witness and sign a checklist of boiler safety devices during the external inspection, and give a written inspection report to Facilities Management Service after each inspection
- Option Years 1 and 3 only: also inspect one deaerator/feed water tank, one heat recovery tank, one condensate tank and one bottom blow tank
- Option Year 3 only: a non-destructive test (NDT: a test that checks metal for flaws without damaging it), with a certified inspector present for the test to count
- Furnish all labor, personnel, materials and equipment; inspections are scheduled any time during the term at the discretion of the Boiler Plant Lead
- Contract type
- Firm-fixed-price (FFP: one set price, whatever the work ends up costing), commercial services
- Period of performance
- 1 base year (November 1, 2026 to October 31, 2027) + 4 option years, last ending October 31, 2031
- Place of performance
- VA Southern Oregon Rehabilitation Center and Clinics (VA SORCC), 8495 Crater Lake Hwy, White City, OR 97503
- Estimated value
- Not stated
- How they'll choose
- Best value: award to the responsible offeror whose quote is most advantageous to the Government, price and other factors considered. Relative weights are not stated.
- Offers due
- October 28, 2026, 5:00 PM Pacific (PDT) (from the version posted Oct 17, 2026; amended since)
- How to submit
- Email to the contracting officer, Jeremiah Middleton, at Jeremiah.Middleton2@va.gov
- Page limits
- Technical: do not exceed 8 pages (quote instructions); the evaluation section also asks for up to two pages on scheduling preventive maintenance
What they'll judge offers on
- Technical: (a) up to two pages on how you plan to schedule preventive maintenance, (b) personnel qualifications: short resumes and certifications of the technicians proposed
- Past Performance: 3 or more references to contracts with current reports (within the last five years) in the Contractor Performance Assessment Reporting System (CPARS, the Government's contractor report card); with no CPARS, at least three professional references with email and phone number
- Price: reviewed by the Contracting Officer for reasonableness; quotes that are not technically acceptable cannot be selected regardless of price
- Socioeconomic considerations: proposed participation by service-disabled veteran-owned and veteran-owned small businesses is also evaluated
What to include when you submit
- Send all four parts to be responsive: Part I signed quote, Part II price, Part III technical, Part IV past performance.
- Part I: complete and sign Standard Form 1449 (SF 1449, the form you sign and return as your offer), including block 17a and blocks 30a to 30c, the amendment acknowledgment in B.1, and the VAAR 852.219-75 certificate.
- Return your SDVOSB certification with the quote.
- Part II: enter unit and extended prices for each contract line item number (CLIN, one priced line of the order) in two decimal places only, and check the math.
- Part III: show you can meet the statement of work in 8 pages or less.
- Part IV: send up to three recent, relevant references (within the last 5 years) for your company on work of the same scope and size. Resumes or references for planned staff are not accepted.
- Include the solicitation number, your name, address, phone, unique entity ID (UEI, your SAM.gov ID) and a statement of how far you agree with the terms.
- Hold your prices firm for 60 calendar days after the response due date.
After award, you must have
- A certified inspector must be present during the Option Year 3 non-destructive test for it to be valid. The inspections are described as yearly state inspections. From the notice:
A certified inspector must be present during the NDT Test in order for the NDT test to be valid.
- While performing, pay no more than 50 percent of the amount the Government pays you to firms that are not certified SDVOSBs (limitations on subcontracting for services). From S02 White City Boiler Inspections Solicitation 36C26026Q0977 FINAL.pdf:
(1) Services. In the case of a contract for services (except construction), the SDVOSB prime…
- Enroll in E-Verify (the federal employment eligibility check) within 30 calendar days of award if not already enrolled. From S02 White City Boiler Inspections Solicitation 36C26026Q0977 FINAL.pdf:
Enroll as a Federal Contractor in the E-Verify program within 30 calendar days of…
Not in the notice text
- The performance work statement (PWS) is attached but not read: "PWS White City Boiler Inspection Services Final.doc". Its detailed requirements, safety device checklist and inspector qualifications are in it.
- Relative importance of Technical, Past Performance and Price is not stated.
- Which state inspector license or certification the bidder needs is not stated in the text read.
- No estimated contract value is given; the $47 Million is the SBA size standard.
- Whether an amendment will settle the two question deadlines and the technical items that look carried over.
Eligibility and how to respond
- Only service-disabled veteran-owned small businesses (SDVOSBs) certified through SBA's VetCert can bid as the prime contractor. Not certified through VetCert yet? Apply on VetCert (SBA), or start with the SDVOSB guide. More open service-disabled veteran-owned set-asides under NAICS 561210
- How to submit, from the AI summary: Email to the contracting officer, Jeremiah Middleton, at Jeremiah.Middleton2@va.gov. Check it in the notice before you send anything.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
Notice details
- Posted
- Oct 20, 2026
- Notice type
- Solicitation
- Office
- 260-Network Contract Office 20 (36C260), Vancouver, WA
- Product/service code
- H345 · Inspection – Plumbing, Heating, and Waste Disposal Equipment
- Business type
- Facilities, janitorial & grounds (FedReady's grouping, from NAICS 561210)
- Versions
4 versions have been posted, newest first.
- Oct 22, 2026 · Amendment 0003Due Nov 13, 2026 (changed)
- Oct 20, 2026 · Amendment 0002 (this version)Due Oct 28, 2026
- Oct 19, 2026 · Amendment 0001Due Oct 28, 2026
- Oct 17, 2026 · SolicitationDue Oct 28, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Open SDVOSB set-aside contracts
Terms on this notice: Solicitation, SDVOSB (service-disabled veteran-owned small business), Set-aside
Full notice text from SAM.gov
White City, Oregon, Boiler Inspection Services Solicitation Base Year + Four Option Years The objective of this solicitation is to provide VA Southern Oregon Rehabilitation Center and Clinics (VA SORCC) with Boiler Plant Inspection Services. The resulting contract should be for one base year and four options years as follows: Base Year: 11/1/2026 to 10/31/2027. Option Year 1: 11/1/2027 to 10/31/2028 Option Year 2: 11/1/2028 to 10/31/2029 Option Year 3: 11/1/2029 to 10/31/2030 Option Year 4: 11/1/2030 to 10/31/2031 Details: The VA SORCC has three heating boilers, each rated at 250HP operating at low pressure (<15 psi), gas and oiled fired. Yearly state inspections are required on all three boilers, one deaerator/ feed water tank, one heat recovery tank, one condensate tank, and one bottom blow tank. SPECIFIC REQUIREMENTS: Contractor to furnish labor, personnel, materials and equipment to perform inspections on the following. (3) Three heating boilers, each rated at 250HP (operating pressure <15psi), gas and oil fired. (1) One deaerator/feed water tank (Option Year 1 and 3 only) Perform a non-destructive test (Option Year 3 only) A certified inspector must be present during the NDT Test in order for the NDT test to be valid. (1) One heat recovery tank (Option Year 1 and 3 only) (1) One condensate tank (Option Year 1 and 3 only) (1) One bottom blow tank (Option Year 1 and 3 only) Inspections to include a TYPE “A” Internal and External inspection and a TYPE “C” External inspection under steam pressure for each boiler. The contractor shall witness and sign a checklist of boiler safety devises as per VA-SORCC testing procedures during the external operational inspection and shall provide a written inspection report upon completion of each inspection to Facilities Management Service. The checklist of required safety devises to be tested will be available to the contractor The inspections are to be scheduled anytime throughout the term of the contract at the discretion of the Boiler Plant Lead. Why an Inspector Must Be Present Legal Compliance: Without an inspector’s presence and approval, the NDT cannot be considered valid for regulatory purposes. Safety Verification: The inspector confirms that the test is conducted according to recognized standards (e.g., ASME, NBIC) and that any defects are properly documented. Certification: The inspector’s signature or approval is required on the Certificate of Inspection or NDT report, which is necessary for the boiler to remain in service. Place of Performance: VA SORCC 8495 Crater Lake Hwy White City, OR 97503 See attached Performance Work Statement (PWS) for all details regarding the specific requirements for this solictation. Questions are due by October 23th 2026 Offers are due 10/28/2026 at 5PM PDT. Contracting Officer is Jeremiah Middleton, Jeremiahmiddleton2@VA.gov
Similar open opportunities
- RFQ Semi Annual Industrial Wastewater Discharge Testing Huntington VAMC Base Year Plus Four Option YearsThe Department of Veterans Affairs (Network Contract Office 5) is asking for quotes on semi-annual (twice a year) industrial wastewater discharge testing at the Huntington VA…