Solicitation
White City, Oregon, Boiler Inspection Services Solicitation Base Year + Four Option Years (offers are now due on 11/13/2026)
Department of Veterans Affairs
AI summaryOnly service-disabled veteran-owned small businesses (SDVOSBs) can bid on Solicitation 36C26026Q0977, and the contracting officer says not to submit anything until the performance work statement (PWS), price lines and clauses are corrected. The Department of Veterans Affairs (Network Contract Office 20) wants yearly boiler inspections at White City, Oregon, for a base year plus four option years. The response due date is November 13, 2026, 5:00 PM Pacific. More in the summary
AI summary Beta
The notice looks incomplete: Only the amendments and the wage determination were read: the base solicitation, corrected PWS, price schedule, clauses and provisions are not in these documents, and the contracting officer says they are being rewritten. Check the attachments on SAM.gov.
Only service-disabled veteran-owned small businesses (SDVOSBs) can bid on Solicitation 36C26026Q0977, and the contracting officer says not to submit anything until the performance work statement (PWS), price lines and clauses are corrected. The Department of Veterans Affairs (Network Contract Office 20) wants yearly boiler inspections at White City, Oregon, for a base year plus four option years. The response due date is November 13, 2026, 5:00 PM Pacific.
Who can bid
- Service-disabled veteran-owned small business (SDVOSB): this is a 100% SDVOSB set-aside
- Non-destructive testing staff certified to American Society for Non-destructive Testing (ASNT) Level II, for the Option Year 3 test (from the pre-rewrite PWS language)
Things to watch (7)
From the version posted Oct 22, 2026.
- Serious: Open only to SDVOSBs. Only businesses that qualify as service-disabled veteran-owned small businesses can bid; the contracting officer confirms the set-aside stays 100% SDVOSB.
- Serious: Requirements are being rewritten. The PWS, price lines and clauses will be redone, so the scope, tank list and pricing described in the earlier answers may change.
- Worth checking: Questions allowed November 2 to November 6, 2026. No questions can be answered until the corrections are made, so the open items below can only be raised in that window.
Show all 7Show fewer
- Worth checking: Contractor pays State inspection and certificate fees. The winning company must cover the Oregon inspection and certificate fees, so price them into the offer.
- Worth checking: Option Year 3 non-destructive test and tray removal. The contractor removes and reinstalls the deaerator trays and must redo the work, at its own cost, if it misses the date the VA has the tank open.
- Worth checking: Wage determination has no boiler inspector job title. The Service Contract Act wage determination (minimum pay rules) has no boiler inspector class; the contracting officer will look into whether a pay-rate conformance is needed.
- Minor: Test scope was unclear in the earlier PWS. A vendor noted the NDT references a section that did not exist (B.4.5); the answer gave the test methods, but the PWS is being redone.
Read from the notice and 4 attachments. Show which files.
- Amendment 0002 for solicitation .docx (read)
- Amendment 0003 .docx (read)
- Amendment 0001.docx (read)
- Attachment 2 Wage Determinations oregon County of Jackson 2015 5571 Revision 30 Dated 08 27 2026.pdf (read)
Full summary
What they want
- Each year: internal and external inspections of three heating boilers, each rated at 250HP, gas and oil fired, with the Oregon boiler inspector present
- Witness the safety device testing on the boilers each year
- Each year: inspect one deaerator/feed water tank (a tank that removes air from boiler water)
- Option Years 1 and 3 only: yearly inspections of one heat recovery tank, one condensate tank and one bottom blow tank
- Option Year 3 only: a non-destructive test (NDT, a test that checks metal without damaging it) of the deaerator tank, including removing and reinstalling its trays
- Schedule visits with the VA boiler plant staff and the State inspector, and pay the State inspection and certificate fees
- VA boiler plant staff open, clean and close the boilers and tanks and supply the labor and materials for that
- Period of performance
- Base year plus four option years (from the notice title)
- Place of performance
- White City, OR, USA (White City VA)
- Estimated value
- Not stated
- Offers due
- November 13, 2026, 5:00 PM Pacific
- Page limits
- Technical volume: 8 pages, with up to 2 pages for the scheduling approach in Factor 1.a; resumes and certifications should not count toward the limit (Amendment 0002, before the rewrite)
What they'll judge offers on
- Technical: Factor 1.a, approach to scheduling the annual inspections and testing visits (wording corrected by Amendment 0001; the contracting officer is rewriting the solicitation)
What to include when you submit
- Do not submit an offer until the corrected PWS, price lines and clauses are posted
- Price the line items (CLINs, the priced lines of the order): Amendment 0001 says they are 0001 through 0005, and Amendment 0003 says they will be redone
- Send a technical volume covering the approach to scheduling the annual inspections and testing with the Boiler Plant Lead
- Include resumes and certifications for the inspection and testing staff (the answers in Amendment 0002 say they do not count toward the page limit)
Not in the notice text
- Only the amendments and the wage determination were read: the base solicitation, corrected PWS, price schedule, clauses and provisions are not in these documents, and the contracting officer says they are being rewritten
- The contract type, how the award will be decided and how to submit an offer are not stated
- The base year start date and each period's dates are not stated
- The limitations on subcontracting percentage that applies after Amendment 0001 is not stated
- The corrected question and page-limit details after the rewrite are not stated
Eligibility and how to respond
- Only service-disabled veteran-owned small businesses (SDVOSBs) certified through SBA's VetCert can bid as the prime contractor. Not certified through VetCert yet? Apply on VetCert (SBA), or start with the SDVOSB guide. More open service-disabled veteran-owned set-asides under NAICS 561210
- How and where to submit is in the notice text and its attachments on SAM.gov.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
Notice details
- Posted
- Oct 22, 2026
- Notice type
- Solicitation
- Office
- 260-Network Contract Office 20 (36C260), Vancouver, WA
- Product/service code
- H345 · Inspection – Plumbing, Heating, and Waste Disposal Equipment
- Business type
- Facilities, janitorial & grounds (FedReady's grouping, from NAICS 561210)
- Versions
4 versions have been posted, newest first.
- Oct 22, 2026 · Amendment 0003 (this version)Due Nov 13, 2026 (changed)
- Oct 20, 2026 · Amendment 0002Due Oct 28, 2026
- Oct 19, 2026 · Amendment 0001Due Oct 28, 2026
- Oct 17, 2026 · SolicitationDue Oct 28, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Open SDVOSB set-aside contracts
Terms on this notice: Solicitation, SDVOSB (service-disabled veteran-owned small business), Set-aside
Full notice text from SAM.gov
White City Boiler Inspection Services Solicitation Number 36C26026Q0977 AMENDMENT 0003 Solicitation 36C26026Q0977 due date has been extended to 11/13/2026. DO NOT SUBMIT ANY BIDS/PROPOSALS UNTIL THE PWS/SOLICITATION PROVISION AND CLAUSES HAVE BEEN CORRECTED. Due to a large number of questions, as the CO I am extending the due date to 11/13/2026. The Boiler Plant Supervisor for White City VA Is out of the office until 10/24/2026. No questions can be answered until that time because as the CO, I am not he subject matter expert. I am planning on meeting with the Boiler Plant Supervisor from 10/26/26 – 10/30/26 so that the PWS can be completely redone, CLINS will be redone and the solicitation clauses and provisions will be corrected. Once all corrections have been made, I will allow questions for 1 week starting on 11/02/2026 – 11/06/2026. Offers will be due 11/13/2026. This Solicitation (36C26026Q0977) will remain an SDVOSB 100% total set aside. If you have any questions please email: Jeremiah.Middleton2@VA.GOV
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