WTX Elevator Inspections and Load Testing Services

What they want

• Semi-annual third-party inspections of the five Otis traction elevators at Big Spring VA Medical Center, to ASME A17.1/A17.2/A17.3 elevator codes and VHA policy, done every six months plus or minus 30 days
• Category 5 full-load testing at 125% of rated capacity (in the first month of the base year and the first month of option year 4), with full-travel, full-speed runs and tests of emergency functions
• Qualified Elevator Inspector (QEI) certified inspectors to witness and sign a certification for each elevator
• A Testing and Safety Plan covering lockout/tagout, barricading, access control, staffing, schedule and emergency procedures, and outage coordination with Engineering and Safety
• Reports: inspection report per elevator, deficiency list with corrective action recommendations, Category 5 test certification package, QEI letters and daily onsite activity reports
• A detailed schedule within five business days of award, and incident or near-miss reports to the contracting officer's representative (COR) within 24 hours
• Joint inspections with the elevator maintenance contractor; repairs are out of scope unless added by a contract change

What they'll judge offers on

• Price: quotes are ranked lowest to highest
• Technical acceptability: capability statement with written procedures for semi-annual inspections and Category 5 tests for each step in the scope of work, and QEI-certified inspectors with current certificates
• Complete offer: every item in the instructions must be included or the quote is removed from consideration

What to include when you submit

• Return the signed Standard Form 1449? (SF 1449, the form you sign and return as your offer), blocks 30a, 30b and 30c
• Acknowledge every solicitation amendment by returning a signed copy, noting it on the quote, or sending a separate email that cites the solicitation and amendment numbers
• Complete the Price/Cost Schedule with unit prices rounded to the nearest hundredth, and hold your price firm for 60 calendar days from the date offers are received
• Complete, sign and return VAAR clause 852.219-75, the limitations on subcontracting certificate of compliance
• Send a capability statement with written procedures for semi-annual inspections and Category 5 tests that address each step in the scope of work
• Name the QEI-certified inspector(s) and send current QEI certificates for each person who will witness and certify inspections and Category 5 tests
• List three past performance references: services similar in size (dollar value) and scope, done within the past three years, as the prime contractor only per the notice synopsis; give contact name, organization, email, phone, dollar value and project description
• Show an active System for Award Management (SAM) registration and SBA certification as an SDVOSB

After award, you must have

• All contractor personnel get VA badges and follow facility security procedures From 36C25727Q0027.pdf: All contractor personnel shall obtain VA badges and follow facility security procedures.

Current contractor

No incumbent is named. A separate elevator maintenance contractor works on site and must join the inspections.

Not in the notice text

• The wage determination file (WD 2015-5269 r33 - Howard County.pdf) could not be read; check the wage rates on SAM.gov
• Whether the site visit is required; the text lists it without calling it mandatory
• The Government's estimate or budget is not given
• Which wage rates and hours apply to the work, beyond a statement of equivalent federal rates listing Elevator Repairer at $31.66/hr for information only
• Whether the prime-contractor-only limit on past performance references applies