Solicitation
NSN: 5998-01-630-5352, Electronic Components, P/N: 13647234-4
Department of Defense · Defense Logistics Agency
AI summaryThe Defense Logistics Agency (DLA Aviation, Huntsville, AL) wants electronic components (NSN 5998-01-630-5352, part number 13647234-4) used on the Patriot weapon system. It plans one three-year, fixed-price, indefinite-quantity contract for 26 to 54 units, delivered to Army sites in Fort Bliss, TX and Redstone Arsenal, AL. This buy is limited to approved sources, so most small businesses cannot bid unless they are already approved. More in the summary
AI summary Beta
The notice looks incomplete: How offers will be evaluated and ranked (Section M, Evaluation Factors for Award, was not in the provided text). Check the attachments on SAM.gov.
The Defense Logistics Agency (DLA Aviation, Huntsville, AL) wants electronic components (NSN 5998-01-630-5352, part number 13647234-4) used on the Patriot weapon system. It plans one three-year, fixed-price, indefinite-quantity contract for 26 to 54 units, delivered to Army sites in Fort Bliss, TX and Redstone Arsenal, AL. This buy is limited to approved sources, so most small businesses cannot bid unless they are already approved.
Who can bid (7)
- Must be an approved source for this part (ELMA Electronics, CAGE 76096, and Pioneer Industries are the sources named in Section B); only approved sources are considered for award
- Distributors (non-manufacturers) may bid only with new material from an approved source, and must name the source and part number in the offer
- Anyone not yet approved must get source approval through an Army Aviation and Missile Center Source Approval Request before award; approval is per part number and manufacturing location
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- Active US/Canada Joint Certification Program (JCP) certification for the offeror and its sources, needed to receive the export-controlled technical data
- Quality system meeting ISO 9001:2015 or equivalent (all paragraphs except 7.1, 7.2, 7.4, 7.5 and 7.6), flowed down to subcontractors where needed
- Registered in SAM and in Wide Area WorkFlow (WAWF) to invoice and receive payment
- Item Unique Identification (IUID) markings are required on delivered items
How to submit: Cost portion of the proposal goes by email to DELORA.CRUTCHER@DLA.MIL and NICOLE.THOMPSON@DLA.MIL; the technical data package must first be requested by email from the contract specialist with the solicitation number in the subject line. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (7)
From the version posted Nov 18, 2025.
- Serious: Limited to named sources. The buy is restricted to ELMA Electronic Inc. (and its approved distributor) and other pre-approved sources, so a new small business has little chance unless already approved or able to finish source approval first.
- Serious: Export-controlled drawings with a short download window. The technical data package is not on SAM.gov; you must request it by email, qualify through JCP, and download it within 7 days before the link expires.
- Serious: First article test required. Non-waived bidders must build and test a first article at their own cost and risk before production, and a waiver on file covers ELMA only until 01/29/2027.
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- Worth checking: Cost data and accounting rules. The buyer may require a detailed cost breakdown and the contract includes Cost Accounting Standards and cost estimating system clauses, which are heavy for a small firm.
- Worth checking: Must price every line item and meet fixed delivery dates. Missing a line item or proposing a late delivery gets the offer thrown out, and delivery is due in 300 to 360 days with a DPAS priority rating on the order.
- Minor: Only 26 units guaranteed. The Government commits to a minimum of 26 units and may order up to 54, so revenue past the first order is not assured.
- Minor: Mismatched details in the solicitation. CAGE codes and part numbers differ between sections, and the notice title and attachment differ in places, so ask the buyer to clarify before bidding.
Read from the notice and 1 attachment. Show which files.
- SPRRA226R0014.pdf (read)
Full summary
What they want
- Supply electronic components, NSN 5998-01-630-5352, P/N 13647234-4 (26 units minimum, 54 maximum over three years)
- Year 1: 26 production units; Years 2 and 3: a first article unit and 13 production units each, plus first article test reports
- Deliver FOB destination to AMCOM Fleet Management Center, Fort Bliss, TX within 300 to 360 days of award, depending on the line item
- Pass first article testing (contractor tested, Government witnessed) unless a waiver is approved
- Build to the export-controlled technical data package, with soldering to J-STD-001 Class 3, IUID markings, MIL-STD-129 packaging and ISPM-15 wood packaging
- Keep a Counterfeit Risk Management Plan and a Lead-Free Control Plan
- Give DPAS rated-order priority to this work and invoice through Wide Area WorkFlow (WAWF)
- Contract type
- Firm-fixed-price, indefinite-delivery indefinite-quantity (IDIQ) supply contract; the Government intends to award only one; DPAS DO-rated
- Period of performance
- Three years: Year 1 runs from award to day 365, Year 2 from day 366 to 730, Year 3 from day 731 to 1,095; orders may be issued through 1,095 days after award
- Place of performance
- Not stated in the notice. Deliveries go FOB destination to US Army AMCOM Fleet Management Center, Fort Bliss, TX; first article test reports go to Redstone Arsenal, AL
- Estimated value
- No total value stated. Quantity is 26 minimum to 54 maximum units; the most recent past order (Feb 2023, 10 units) was $39,760.00 per unit
- Offers due
- Dec 22, 2026 5:00 PM Central per the SAM.gov notice; page 1 of the solicitation form shows "2025DEC2205:00pm" (conflict, confirm with the buyer)
- How to submit
- Cost portion of the proposal goes by email to DELORA.CRUTCHER@DLA.MIL and NICOLE.THOMPSON@DLA.MIL; the technical data package must first be requested by email from the contract specialist with the solicitation number in the subject line
What to include when you submit
- Offer on every line item (CLIN) and give a unit price for each; leaving out any CLIN makes the offer nonresponsive
- Fill in the proposed delivery schedule; offers that clearly miss the required delivery periods are rejected
- Offer must stay open 60 calendar days unless you insert a different period
- Provide a cost element breakdown including profit, or sales history, if the buyer asks for 'other than cost or pricing data'
- If you use ProPricer, send the original unedited ProPricer Excel file (P-Sheet, direct and indirect rates, CERs and CER factors where they apply)
- Submit a Source Approval Request first if you are not already an approved source
- Acknowledge any amendments on the SF 33 form and complete representations and certifications (annual reps in SAM must be current)
Current contractor
ELMA Electronics (CAGE 76096) won the earlier delivery orders listed in the competitive buy history (SPRRA219F0034 in Feb 2019, SPRRA220F0034 in Feb 2020 and SPRRA223F0002 in Feb 2023) and is the named limited source.
Not in the notice text
- How offers will be evaluated and ranked (Section M, Evaluation Factors for Award, was not in the provided text)
- Full proposal and submission instructions for the technical portion (Section L is mostly clause titles in the provided text)
- Total estimated contract value
- The technical data package and drawings, which are available only by request through the DoD SAFE site
- Which of the two due dates (2025 on the form or 2026 on SAM.gov) is correct
- Whether the contract will be rated DO or DX (the box is not checked in the provided text); the order form says DO
Eligibility and how to respond
- No set-aside: any business, large or small, can bid unless the notice says otherwise.
- How to submit, from the AI summary: Cost portion of the proposal goes by email to DELORA.CRUTCHER@DLA.MIL and NICOLE.THOMPSON@DLA.MIL; the technical data package must first be requested by email from the contract specialist with the solicitation number in the subject line. Check it in the notice before you send anything.
Notice details
- Posted
- Nov 18, 2025
- Notice type
- Solicitation
- Office
- DLA Aviation at Huntsville, AL, Redstone Arsenal, AL
- Product/service code
- 5998 · Electrical and Electronic Assemblies, Boards, Cards, and Associated Hardware
- Business type
- Electronic parts & equipment (supplies) (FedReady's grouping, from NAICS 334412)
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
Terms on this notice: Solicitation
Full notice text from SAM.gov
See attach Solicitation SPRRA226R0014.
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