Presolicitation
657A4-26-125 Conduct Roof Deck Assessment Building 8 ME FY27 NRM
Department of Veterans Affairs
AI summaryOnly verified service-disabled veteran-owned small business (SDVOSB) architect-engineer (A/E) firms can send a Standard Form 330 (SF 330, the form A/E firms use to show their qualifications) for solicitation 36C25526R0183, with the response due date of November 4, 2026, 2:00 PM Central. The Department of Veterans Affairs (Network Contracting Office 15) wants an A/E firm to assess the concrete roof deck and steel joists of Building 8 at the John J. Pershing VA Medical Center in Poplar Bluff, Missouri. This is a request for qualifications, not a request for proposals; the design is expected to take about 100 calendar days. More in the summary
Advance notice of a coming solicitation, not a bid yet. If it asks for capability statements, sending one is free and puts you on Department of Veterans Affairs's list before the solicitation is posted. See the contact
A newer version of this notice was posted Oct 21, 2026. See the latest version.
AI summary Beta
Summary of another version of this notice: check what changed on SAM.gov.
Only verified service-disabled veteran-owned small business (SDVOSB) architect-engineer (A/E) firms can send a Standard Form 330 (SF 330, the form A/E firms use to show their qualifications) for solicitation 36C25526R0183, with the response due date of November 4, 2026, 2:00 PM Central. The Department of Veterans Affairs (Network Contracting Office 15) wants an A/E firm to assess the concrete roof deck and steel joists of Building 8 at the John J. Pershing VA Medical Center in Poplar Bluff, Missouri. This is a request for qualifications, not a request for proposals; the design is expected to take about 100 calendar days.
Who can bid (5)
- Be a service-disabled veteran-owned small business (SDVOSB) verified and listed in the Small Business Administration (SBA) certification registry (search.certifications.sba.gov). The set-aside is 100% for qualified SDVOSB A/E firms.
- Be registered in the System for Award Management (SAM) at www.sam.gov before award; firms are encouraged to register before sending the package.
- Designers of Record must be professionally registered in their discipline in a State, the District of Columbia, or an outlying area of the United States, and must sign and seal the drawings.
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- Certify, in the signed Attachment 1, that the firm will not pay more than 50% of the amount the government pays it to firms that are not certified SDVOSBs listed in the SBA database.
- Certify that all persons listed in the qualifications package have been checked against the EPLS list and are not on it.
How to submit: Email the package to Matthew Finley, Contracting Officer, at Matthew.Finley@va.gov and the Contract Specialist at Abby.Monroe2@va.gov. All submissions are electronic.. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (6)
From the version posted Oct 21, 2026.
- Serious: Only SBA-verified SDVOSB firms can bid. The buy is set aside 100% for service-disabled veteran-owned small business A/E firms; a firm not verified and listed in the SBA registry will not be considered.
- Serious: Signed subcontracting certificate required with the SF 330. Without the signed Veterans Affairs Acquisition Regulation (VAAR) 852.219-75 certificate, the package is not evaluated and cannot win; it also caps payments to firms that are not certified SDVOSBs at 50%.
- Worth checking: Licensed Designers of Record who sign and seal. Each Designer of Record must hold a professional registration in their discipline; the amendment accepts any State, the District of Columbia or an outlying area, where the original text asked for Missouri.
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- Worth checking: Estimating effectiveness needs recent construction projects. The firm must list the five most recently completed construction projects its team designed, with estimate versus actual price; a firm that mostly does assessments may have few to show.
- Minor: Response due date moved to November 4, 2026. The amendment extends the SF 330 response due date to November 4, 2026, 2:00 PM Central from October 28, 2026, 2:00 PM Central in the earlier posting.
- Minor: 65-page limit on the SF 330. The whole package, including added pages, must fit in 65 pages, and it must cover every selection factor.
Read from the notice and 2 attachments. Show which files.
- 36C25526R0183_2.docx (read)
- 36C25526R0183_1.docx (read)
Full summary
What they want
- Assess how much the Building 8 concrete roof deck and its welded steel bar joists have deteriorated, and whether conditions have progressed since the Condition Survey Report of July 25, 2022
- Visual inspection: measure and map cracks on the underside of the deck (especially the southwest and northwest corners), document water leaks and stains, and find concrete that is loose or has fallen
- Hammer-test (sounding) the deck and run non-destructive scanning to locate the steel reinforcement
- Inspect the steel bar joists for corrosion and section loss, and say whether they can be treated, need reinforcing, or need replacing
- Assess the masonry parapet walls and brick veneer for moisture paths, freeze-thaw damage and needed repairs
- Prepare a plan mapping loose concrete to remove now, places needing short-term protection (such as protective netting), and areas needing longer-term repair, with details, drawings and installation methods
- Write a safety and repair priority summary, a proposed reinspection timeline, and general cost estimates for temporary protective measures and follow-up inspections
- Deliver the submissions the scope lists: a preliminary layout PDF, a 35% design submission, final bid documents (PDF, AutoCAD 2025 and Revit models), conformed drawings and as-built drawings
- Contract type
- Firm-fixed-price (FFP): one set price, whatever the work ends up costing. The notice says an FFP award is anticipated. A/E firms are picked on qualifications under the Brooks Act (the law for hiring architect-engineers) and FAR Subpart 36.
- Period of performance
- The anticipated time for completion of design is approximately 100 calendar days, including time for VA reviews. No start date or option periods are stated.
- Place of performance
- John J. Pershing VA Medical Center, 1500 N Westwood Blvd, Poplar Bluff, MO 63901 (Building 8)
- Estimated value
- Not stated
- How they'll choose
- Qualifications-based selection under FAR 36.602: an evaluation board reviews each SF 330 against the factors below, and its selection report is the final selection list given to the Contracting Officer. Price is not a factor in this step.
- Offers due
- November 4, 2026, 2:00 PM Central
- How to submit
- Email the package to Matthew Finley, Contracting Officer, at Matthew.Finley@va.gov and the Contract Specialist at Abby.Monroe2@va.gov. All submissions are electronic.
- Page limits
- SF 330 package including any additional pages: 65 pages total; each page no larger than 81/2 x 11
What they'll judge offers on
- Professional Qualifications: resumes of the Project Manager(s), Designers of Record and Quality Control Manager(s) plus other team members; each resume lists 3 to 5 completed projects in the past ten years and the person's role
- Specialized Experience and Technical Competence: experience designing similar work, with emphasis on health care and an active medical center; narrative of 3 to 5 relevant projects, which may now be assessment projects that did not lead to construction
- Capacity to Accomplish Work: current workload, staff and consultant availability, and a signed certificate of compliance with the limitations on subcontracting
- Past Performance: recent relevant contracts with Government agencies (emphasis on VA work) and private industry, covering cost estimating, cost control, quality of work, schedule compliance and claims
- Estimating Effectiveness: construction estimates compared with actual award prices on the team's five most recently completed designed projects
What to include when you submit
- Send one (1) completed SF 330, Parts I and II, including all consultants. Information incorporated by reference is not allowed.
- Part I, Section H must include an organizational chart of the firm (excluding consultants) and a design quality management plan.
- Resumes: for the Project Manager(s), Designers of Record and Quality Control Manager(s), plus other technical team members or frequent subcontractors. Each resume gives a minimum of three (3) and a maximum of five (5) specific completed projects in the past ten (10) years and the person's role. Amendment changed this from five years.
- Specialized experience: a detailed narrative of a minimum of three (3) and up to five (5) relevant projects. The original text asks for projects with completed design and completed construction in the last 10 years; the amendment also accepts completed roof assessment projects that did not lead to construction.
- Past performance: provide five (5) completed relevant project Final Contractor Performance Assessment Reporting System (CPARS) reports, past performance questionnaires or similar documents, or explain why you cannot provide five. Projects older than 10 years get a lesser rating.
- Estimating effectiveness: for the five (5) most recently completed construction projects the A/E team designed, give the title, brief scope, the team's construction estimate and the actual construction award price; explain any difference greater than 10%.
- Claims and terminations: give information on any litigation involvement in the past five (5) years and the outcome.
- Capacity: show the firm's present workload and the project team's availability, and the current staff levels, including consultants, available for this project.
- Sign and submit Attachment 1, the VAAR 852.219-75 certificate of compliance with the limitations on subcontracting, with the SF 330.
- Certify that every person listed in the package has been checked against the Excluded Parties List System (EPLS, the federal list of people and firms barred from federal work) and is not on it.
After award, you must have
- Enroll in E-Verify (the online system that confirms employees can legally work in the United States) within 30 days of award and use it for new hires and employees working on the contract. From 36C25526R0183_1.docx:
Companies awarded a contract with the federal government shall be required to enroll in E-Verify within 30 days of the contract award date.
Not in the notice text
- The text of Attachment 1, the VAAR 852.219-75 certificate form that must be signed and submitted, is not in the documents read; get it from the SAM.gov posting.
- No estimated value or fee is given.
- No site visit, building access arrangement or question deadline is stated; questions and procedural help go by email only to Matthew.Finley@va.gov and Abby.Monroe2@va.gov.
- The documents give no start date or award date; only an approximate 100 calendar days for design.
Eligibility and how to respond
- Only service-disabled veteran-owned small businesses (SDVOSBs) certified through SBA's VetCert can bid as the prime contractor. Not certified through VetCert yet? Apply on VetCert (SBA), or start with the SDVOSB guide. More open service-disabled veteran-owned set-asides under NAICS 541330
- How to submit, from the AI summary: Email the package to Matthew Finley, Contracting Officer, at Matthew.Finley@va.gov and the Contract Specialist at Abby.Monroe2@va.gov. All submissions are electronic. Check it in the notice before you send anything.
- Architect-engineer services tied to buildings or construction are usually bought under the Brooks Act: the agency ranks firms on qualifications from an SF 330 first, then negotiates a price with the top firm. How A/E contracts work.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
Notice details
- Posted
- Oct 21, 2026
- Notice type
- Presolicitation
- Office
- 255-Network Contract Office 15 (36C255), Leavenworth, KS
- Product/service code
- C1AZ · Architect and Engineering – Construction: Other Administrative Facilities/Service Buildings
- Business type
- Engineering, architecture & research (FedReady's grouping, from NAICS 541330)
- Versions
3 versions have been posted, newest first.
- Oct 21, 2026 · Amendment 0002Due Nov 4, 2026
- Oct 21, 2026 · Amendment 0001 (this version)Due Nov 4, 2026 (changed)
- Oct 16, 2026 · PresolicitationDate Oct 28, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to read a government solicitation
- How to price a government contract
- Open SDVOSB set-aside contracts
- SDVOSB and veteran-owned contracts
Terms on this notice: Solicitation, SDVOSB (service-disabled veteran-owned small business), Set-aside
Full notice text from SAM.gov
657A4-26-125 Conduct Roof Deck Assessment Building The purpose of this modification is to provide clarifications. See below. Additionally, the response date for SF330 submission is extended to 11/4/2026 @ 2:00pm CT to Abby.Monroe2@va.gov & Matthew.Finley@va.gov Clarification to Evaluation Factor 1. ii: The Designers of Record shall perform and direct the design within their respective discipline and shall sign and seal the drawings. All Designers of Record must be professionally registered in their discipline in a State, the District of Columbia, or an outlying area of the United States shall prepare or review and approve the design of architectural, structural, mechanical, electrical, civil, or other engineering features of the work. Factor 1. iii Each resume shall include a minimum of three (3) and a maximum of five (5) specific completed projects in the past ten (10) years that best illustrate the individual team members experience relevant to this contract scope. Completed projects has been changed from five (5) to ten (10) years 2. SPECIALIZED EXPERIENCE AND TECHNICAL COMPETENCE Due to this project/assessment not requiring follow on construction, the government will also accept relevant assessment projects that have been completed but did not result in construction or where construction period services were not required. It is acceptable to submit other roof assessment projects.
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