Presolicitation
657A4-26-125 Conduct Roof Deck Assessment Building 8 ME FY27 NRM
Department of Veterans Affairs
AI summaryOnly service-disabled veteran-owned small businesses (SDVOSBs) listed in the Small Business Administration (SBA) certification database can respond. The Department of Veterans Affairs (VA) Network Contracting Office 15 wants an architect-engineer (A/E) firm to assess deterioration of the Building 8 roof deck at the John J. Pershing VA Medical Center in Poplar Bluff, MO. Firms send Standard Form 330 (SF 330, the A/E qualifications form) packages by the response due date, October 28, 2026, 2:00 PM Central (an amendment moved it to Nov 4, 2026, 2:00 PM CST · 3:00 PM Eastern); a firm-fixed-price (FFP) award is anticipated. More in the summary
Advance notice of a coming solicitation, not a bid yet. If it asks for capability statements, sending one is free and puts you on Department of Veterans Affairs's list before the solicitation is posted. See the contact
A newer version of this notice was posted Oct 21, 2026. It moves the due date from Oct 28, 2026 to Nov 4, 2026, which is the date shown on this page. See the latest version.
AI summary Beta
Summary of the version posted Oct 16, 2026. The notice was amended Oct 21, 2026. The due date moved from Oct 28, 2026 to Nov 4, 2026. Check what else changed on SAM.gov.
Only service-disabled veteran-owned small businesses (SDVOSBs) listed in the Small Business Administration (SBA) certification database can respond. The Department of Veterans Affairs (VA) Network Contracting Office 15 wants an architect-engineer (A/E) firm to assess deterioration of the Building 8 roof deck at the John J. Pershing VA Medical Center in Poplar Bluff, MO. Firms send Standard Form 330 (SF 330, the A/E qualifications form) packages by the response due date, October 28, 2026, 2:00 PM Central; a firm-fixed-price (FFP) award is anticipated.
Who can bid (4)
- Service-disabled veteran-owned small business (SDVOSB) A/E firm, verified and listed in the SBA certification database
- Designers of Record professionally registered in their discipline in Missouri, or in a state Missouri recognizes
- Signed certificate that the firm will follow the limits on subcontracting: no more than 50% of the amount the government pays goes to firms that are not certified SDVOSBs
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- Registration in the System for Award Management (SAM); award cannot be made until the contractor has registered
How to submit: Email to Matthew.Finley@va.gov (Contracting Officer) and Abby.Monroe2@va.gov (Contract Specialist), due October 28, 2026, 2:00 PM Central. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (7)
- Serious: SDVOSB set-aside, verified in the SBA database. Only SDVOSB A/E firms verified and listed in the SBA registry will be considered; other firms are shut out.
- Serious: Subcontracting certificate must be in the package. Without the signed Attachment 1 certificate, the package is not evaluated and cannot win.
- Serious: Missouri registration for designers of record. Every designer of record needs a professional registration in Missouri or a state Missouri recognizes, which a firm without such staff cannot meet.
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- Worth checking: 65-page limit on the SF 330 package. Everything, including added pages, must fit in 65 pages.
- Worth checking: Nothing may be incorporated by reference. Each required item must be written in the package itself.
- Worth checking: Projects need completed design and completed construction. The narrative projects must have both design and construction finished within the last 10 years, which limits which past work counts.
- Minor: Five final past performance records requested. A firm with fewer than five Final Contractor Performance Assessment Reporting System (CPARS) reports or equivalents must explain why.
Read from the notice text only.
Full summary
What they want
- Assess the concrete roof deck and its welded steel bar joists, and whether conditions have progressed since the Condition Survey Report of July 25, 2022
- Visual inspection: measure and map cracks on the underside of the deck, document water infiltration, and identify loose or fallen concrete
- Sounding (hammer testing) of the concrete deck and non-destructive scanning to locate and map reinforcement
- Inspect steel bar joists for corrosion and section loss, and judge whether to treat, reinforce or replace them
- Assess masonry parapet walls and brick veneer where the deck meets them
- Report with a condition and mitigation map, a safety and repair priority summary, details for temporary protection such as netting, a reinspection timeline and cost estimates
- Contract type
- Firm-fixed-price (FFP) contract anticipated: one set price, whatever the work ends up costing
- Period of performance
- Design (assessment) time of approximately 100 calendar days, including time for VA reviews
- Place of performance
- John J Pershing VA Medical Center, 1500 N Westwood Blvd, Poplar Bluff, MO 63901
- Estimated value
- Not stated
- How they'll choose
- Qualifications-based selection under the Brooks Act (the federal law that picks architect-engineer firms on qualifications), from SF 330 packages, with five criteria in descending order of importance
- Offers due
- October 28, 2026, 2:00 PM Central (from the version posted Oct 16, 2026; amended since)
- How to submit
- Email to Matthew.Finley@va.gov (Contracting Officer) and Abby.Monroe2@va.gov (Contract Specialist)
- Page limits
- SF 330 package including any additional pages: 65 pages; each page no larger than 8.5 x 11 inches
What they'll judge offers on
- Professional Qualifications: resumes of the project manager(s), designers of record, quality control manager(s) and other team members, each with 3 to 5 completed projects in the past five years
- Specialized Experience and Technical Competence: 3 to 5 relevant projects with design and construction completed within the last 10 years, with emphasis on health care and an active medical center where appropriate
- Capacity to Accomplish Work: present workload, staff availability, and certification of compliance with VA Acquisition Regulation (VAAR) 852.219-75 limitations on subcontracting
- Past Performance: recent relevant contracts with Government agencies (emphasis on VA work) and private industry, with five Final CPARS, past performance questionnaires or similar documents
- Estimating Effectiveness: the five most recently completed construction projects designed by the team, comparing the A/E estimate to the actual construction award price
What to include when you submit
- Send one (1) completed SF 330, Parts I and II, including all consultants
- Include in Part I Section H an organizational chart of the firm (excluding consultants) and a design quality management plan
- Information incorporated by reference is not allowed; all submissions are electronic
- Sign and include Attachment 1, the VAAR 852.219-75 certificate of compliance on limitations on subcontracting; without it the package is not evaluated
- Resumes: 3 to 5 completed projects in the past five years each, stating the person's role
- Narrative: 3 to 5 relevant projects with design and construction completed within the last 10 years
- Past performance: five Final CPARS, past performance questionnaires or similar documents, or an explanation for not including five
- Estimating: five most recently completed construction projects designed by the team, with title, brief scope, A/E construction estimate total and actual award price; explain any difference over 10%
- Give any litigation involvement in the past five years and the outcome
- Certify that everyone listed in the package was checked against the Excluded Parties List System (EPLS, the federal list of people barred from federal work) and is not on it
After award, you must have
- Enroll in E-Verify, the online system that confirms employees may legally work in the United States, within 30 days of the contract award date From the notice:
Companies awarded a contract with the federal government shall be required to enroll in E-Verify within 30 days of the contract award date.
Not in the notice text
- Estimated value is not stated
- Whether a solicitation follows this SF 330 step is not stated; the notice says no solicitation document is available
- Whether there is a site visit or a question deadline is not stated
- The scope lists design submissions (35% design, bid documents, as-built drawings, hard copy sets) that read like a general design list; which apply to this assessment is not clear
Eligibility and how to respond
- Only service-disabled veteran-owned small businesses (SDVOSBs) certified through SBA's VetCert can bid as the prime contractor. Not certified through VetCert yet? Apply on VetCert (SBA), or start with the SDVOSB guide. More open service-disabled veteran-owned set-asides under NAICS 541330
- How to submit, from the AI summary: Email to Matthew.Finley@va.gov (Contracting Officer) and Abby.Monroe2@va.gov (Contract Specialist). Check it in the notice before you send anything.
- Architect-engineer services tied to buildings or construction are usually bought under the Brooks Act: the agency ranks firms on qualifications from an SF 330 first, then negotiates a price with the top firm. How A/E contracts work.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
Notice details
- Posted
- Oct 16, 2026
- Notice type
- Presolicitation
- Office
- 255-Network Contract Office 15 (36C255), Leavenworth, KS
- Product/service code
- C1AZ · Architect and Engineering – Construction: Other Administrative Facilities/Service Buildings
- Business type
- Engineering, architecture & research (FedReady's grouping, from NAICS 541330)
- Versions
3 versions have been posted, newest first.
- Oct 21, 2026 · Amendment 0002Due Nov 4, 2026
- Oct 21, 2026 · Amendment 0001Due Nov 4, 2026 (changed)
- Oct 16, 2026 · Presolicitation (this version)Date Oct 28, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to read a government solicitation
- How to price a government contract
- Open SDVOSB set-aside contracts
- SDVOSB and veteran-owned contracts
Terms on this notice: Solicitation, SDVOSB (service-disabled veteran-owned small business), Set-aside
Full notice text from SAM.gov
657A4-26-125 Conduct Roof Deck Assessment Building The purpose of this modification is to provide clarifications. See below. Additionally, the response date for SF330 submission is extended to 11/4/2026 @ 2:00pm CT to Abby.Monroe2@va.gov & Matthew.Finley@va.gov Clarification to Evaluation Factor 1. ii: The Designers of Record shall perform and direct the design within their respective discipline and shall sign and seal the drawings. All Designers of Record must be professionally registered in their discipline in a State, the District of Columbia, or an outlying area of the United States shall prepare or review and approve the design of architectural, structural, mechanical, electrical, civil, or other engineering features of the work. Factor 1. iii Each resume shall include a minimum of three (3) and a maximum of five (5) specific completed projects in the past ten (10) years that best illustrate the individual team members experience relevant to this contract scope. Completed projects has been changed from five (5) to ten (10) years 2. SPECIALIZED EXPERIENCE AND TECHNICAL COMPETENCE Due to this project/assessment not requiring follow on construction, the government will also accept relevant assessment projects that have been completed but did not result in construction or where construction period services were not required. It is acceptable to submit other roof assessment projects.
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