Solicitation
Indefinite Delivery/Indefinite Quantity (IDIQ) Custodial, Pest Control, and Grounds Maintenance Service Contract at U.S. Marine Corps Air Station (MCAS) Iwakuni, Japan
Department of Defense · Department of the Navy
AI summaryThe Navy (NAVFAC Far East) wants custodial, pest control, and grounds maintenance and landscaping services at Marine Corps Air Station Iwakuni, Japan. It is a firm-fixed-price (FFP: set prices, whatever the work costs) indefinite delivery/indefinite quantity (IDIQ: the Navy orders work as needed) contract. The response due date is November 3, 2026, 2:00 PM JST. Award goes to the lowest price among offers that pass safety, experience and past performance checks (lowest price technically acceptable, LPTA). Parts of the solicitation and the performance work statement (PWS: the task list and standards) were not read. More in the summary
AI summary Beta
This summary may miss requirements: 6 of 18 attachments weren't read (Encl 1_PWS_CPG_Iwakuni_w_combined.pdf, Encl 2_ELINs Schedule.xlsx and 4 more). Check the attachments on SAM.gov.
The Navy (NAVFAC Far East) wants custodial, pest control, and grounds maintenance and landscaping services at Marine Corps Air Station Iwakuni, Japan. It is a firm-fixed-price (FFP: set prices, whatever the work costs) indefinite delivery/indefinite quantity (IDIQ: the Navy orders work as needed) contract. The response due date is November 3, 2026, 2:00 PM JST. Award goes to the lowest price among offers that pass safety, experience and past performance checks (lowest price technically acceptable, LPTA). Parts of the solicitation and the performance work statement (PWS: the task list and standards) were not read.
Who can bid (5)
- Recent and relevant experience in all three services (custodial, pest control, grounds maintenance and landscaping), with each submitted contract worth at least 415,000,000 on its own (an evaluation rate of 150 JPY / 1 USD is given, so this appears to be yen)
- Safety record in each of the last five calendar years at or below a total case rate of 4.49 and a lost-time rate of 2.99; going over in any year is a deficiency
- A current National Institute of Standards and Technology (NIST) SP 800-171 assessment at the Basic confidence level posted in the Supplier Performance Risk System (SPRS), needed to be considered for award
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- Cybersecurity Maturity Model Certification (CMMC) Level 1 (self-assessment) in place by the time of award
- Evidence of financial capability: latest three years of complete financial statements for the prime, and evidence of working capital
Things to watch (12)
From the version posted Oct 21, 2026.
- Serious: Experience must cover all three services, each contract worth at least 415,000,000. An offer is unacceptable unless the 1 to 3 contracts you send show custodial, pest control, and grounds maintenance and landscaping work, and each contract meets the value minimum alone.
- Serious: Injury rate limits in every one of five years. The total case rate (recordable injury and illness cases x 200,000 / hours worked) must be at or below 4.49 and the lost-time injury rate (LTIR) at or below 2.99, or the offer has a deficiency.
- Serious: Cybersecurity assessments required. You need a Basic-level NIST SP 800-171 assessment posted in SPRS and a CMMC Level 1 self-assessment; the Government will not wait for assessments still in progress.
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- Serious: Work is performed in Japan. The place of performance is outside the United States, so local rules, any host-country licenses or office needs, and taxes matter; those terms were not in the text read.
- Worth checking: Currency choice is locked. Offers may be in yen or dollars, but the currency in the first proposal cannot change before or after award; dollar offers are converted at 153.2542 JPY per $1 for comparison, so exchange-rate risk is yours.
- Worth checking: Lowest price wins among acceptable offers. Once an offer passes the three checks, only price counts, so a strong technical story does not earn extra credit.
- Worth checking: Partner or subcontractor experience needs signed paperwork. If you rely on a joint venture member, affiliate or subcontractor for experience, you must send agreements covering the base and all options and show their real role.
- Worth checking: Three years of financial statements. The offer should include complete financial statements for three years, certified by an independent accounting firm if practicable, plus proof of working capital.
- Worth checking: IRS Form W-14 for tax treatment. If you do not send Form W-14 with the offer, excise tax exemptions will not apply and the Government withholds 2 percent of each payment.
- Minor: Response due date changed by Amendment 0002. Amendment 0002 sets the response due date at November 3, 2026, but gives the earlier date as October 26, 2026 in one place and 28 Oct 2026 in another.
- Minor: Option periods listed differently. Section B says to price options through the 4th, but the schedule lists seven option periods; Amendment 0001 says the price evaluated includes all option items. Ask the contracting officer if unsure.
- Minor: Base photography and access rules apply to contractor staff. Station orders restrict photography on the flightline and port area and set access control rules, and staff may have to sign an acknowledgment.
Read from the notice and 12 attachments. 6 of 18 not read. Show which files.
- Solicitation - N4008426R1026.pdf (read)
- N4008426R1026 AMD 0002.pdf (read)
- N4008426R1026 AMD 0001.pdf (read)
- Request for Information Questions and Responses.pdf (read)
- Encl 4_Experience Data Sheet AMD 1.pdf (read)
- Encl 3_Safety.docx (read)
- Encl 4_Experience Data Sheet.docx (read)
- Encl 9_MCASO 3070.2B.pdf (read)
- Encl 11_MCASO 5500.2W MCAS Iwakuni Access Control.pdf (read)
- Attachment 1 - Encl 3. Safety_AMD0002.docx (read)
- Attachment 2 - Encl 4. Experience Data Sheet_AMD0002.docx (read)
- Encl 7_APPENDIX A-INDIVIDUAL ACKNOWLEDGEMENT AND MEMORANDUM OF UNDERSTANDING FOR COMPLIANCE WITH MCASO.pdf (read)
- Encl 1_PWS_CPG_Iwakuni_w_combined.pdf: not read (it couldn't be opened): open it on SAM.gov
- Encl 2_ELINs Schedule.xlsx: not read (the AI doesn't read this file type yet): open it on SAM.gov
- Encl 8_APPENDIX A-JN-INDIVIDUAL ACKNOWLEDGEMENT AND MEMORANDUM OF UNDERSTANDING FOR COMPLIANCE WITH MCASO.pdf: not summarized: open it on SAM.gov
- Encl 10_MCASO 5500.2W Appendix.pdf: not summarized: open it on SAM.gov
- Encl 5_PPQ_with Japanese Translation.docx: not summarized: open it on SAM.gov
- Encl 6_RFI Form.xlsx: not read (the AI doesn't read this file type yet): open it on SAM.gov
Full summary
What they want
- Custodial services (Sub-Annex 1503010) at MCAS Iwakuni
- Pest control (Sub-Annex 1503020)
- Grounds maintenance and landscaping (Sub-Annex 1503050)
- Recurring work, priced as a monthly-style base and option lines; the Navy plans one task order for recurring work at award
- Non-recurring work, ordered later by task orders that name the locations, types of work and period of performance
- An inspection and surveillance system with a file of inspections and corrective actions, turned over to the contracting officer within five calendar days of contract end
- Performance evaluation meetings as often as the contracting officer asks, with signed written minutes
- A named contractor representative with phone and email, given to the Government before work begins
- Contract type
- Firm-fixed-price (FFP) indefinite delivery/indefinite quantity (IDIQ); recurring and non-recurring work ordered through task orders
- Period of performance
- A base period plus seven option periods and an extension of services are priced in the schedule; the length of each period is not in the text read
- Place of performance
- Marine Corps Air Station (MCAS) Iwakuni, Japan
- Estimated value
- Not stated
- How they'll choose
- Lowest price technically acceptable (LPTA): price decides among offers that are rated acceptable on Safety, Experience and Past Performance. Those three factors are not ranked and are checked only for acceptability.
- Offers due
- November 3, 2026, 2:00 PM JST
- Page limits
- Safety narrative: 1 double-sided page (or 2 single-sided). Experience Data Sheet: 3 single-sided pages per sheet (or 1.5 double-sided). Adverse past performance information, if you add any: 2 double-sided pages (or 4 single-sided) in total.
What they'll judge offers on
- Price: total of the base period and all option periods; offers in dollars are converted to yen at 153.2542 JPY per $1 for comparison
- Safety (acceptable or not): five years of labor hours and injury cases, total case rate at or below 4.49 and lost-time rate at or below 2.99 in each year, plus a safety management narrative
- Experience (acceptable or not): recent, relevant contracts that together show custodial, pest control, and grounds maintenance and landscaping work
- Past Performance (acceptable or not): trend of satisfactory performance from Contractor Performance Assessment Reporting System (CPARS) reports or past performance questionnaires; no record is rated neutral, which counts as acceptable
What to include when you submit
- Price volume: Standard Form 1449 (SF 1449, the form you sign and return as your offer) with prices, in Japanese yen (JPY) or U.S. dollars (USD); the currency chosen in the first proposal is fixed
- Include signed copies of all amendments you acknowledge
- Fill in the Exhibit C ELIN (exhibit line item number) worksheet in Excel to support each contract line item number (CLIN: one priced line of the order); if hard copy and Excel differ, the hard copy governs
- Safety: fill in the Safety Narrative form (Amendment 0002 version) with labor hours, fatality, lost-work-day and no-lost-work-day cases for calendar years 2021 to 2025, plus the safety management system, subcontractor selection and subcontractor oversight answers
- Safety for a joint venture or partnership: separate hours and cases for each member, one narrative; do not include subcontractors' hours and cases; explain any fatality with root cause and corrective actions
- Experience: send a minimum of 1 and a maximum of 3 recent contracts or task orders on the mandatory Experience Data Sheet (Amendment 0002 version), one contract per sheet; only the first 3 are evaluated
- Experience limits: each contract must individually be worth at least 415,000,000 (combined contracts do not count), and be completed within the past five years of the RFP or have at least one year of performance done by the closing date
- Experience from a joint venture member, affiliate, parent or subcontractor: show meaningful involvement and what they will commit; send the signed joint venture agreement, teaming agreement or letter of commitment covering the base and all options
- Past performance: send the completed CPARS evaluation for each contract if one exists; only if none exists, send a past performance questionnaire (PPQ) to the client, or its first page if you cannot get it back in time
- Also include in English, if available: an offeror letter (solicitation number, name, address, phone, email, CAGE code, who can negotiate, who can sign), the latest three years of financial statements, evidence of working capital, a conformed copy of your SAM representations and certifications, and IRS Form W-14 if it applies
Not in the notice text
- Part of the solicitation was not read (about 115,000 characters from the middle, covering later sections such as the instructions to bidders) and the performance work statement, the ELIN price schedule, the past performance questionnaire and the request-for-information form are attached but not read; they hold the work details, quantities, and period lengths.
- How and where to submit the offer (email, portal) is not in the text read.
- Whether there is a site visit or conference, and any question deadline, is not in the text read.
- Whether any host-country licenses, local office, registration or tax terms apply is not in the text read.
- The Government's estimate or maximum contract value is not in the text read.
- The length of the base period and each option period is not in the text read.
- Contractor staff base access, badging and escort steps are in the station access order, only part of which was read, and in other attachments not read.
- SAM.gov shows no set-aside; whether the buy is open to all firms is not stated in the text read.
Eligibility and how to respond
- No set-aside: any business, large or small, can bid unless the notice says otherwise.
- How and where to submit is in the notice text and its attachments on SAM.gov.
- SAM.gov has no description for this notice beyond its title. The work is described in its attachments, listed under Notice details.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
Notice details
- Posted
- Oct 21, 2026
- Notice type
- Solicitation
- Office
- Navfacsyscom Far East
- Product/service code
- S216 · Housekeeping – Facilities Operations Support
- Business type
- Facilities, janitorial & grounds (FedReady's grouping, from NAICS 561210)
- Versions
6 versions have been posted, newest first.
- Oct 21, 2026 · Amendment 0005 (this version)Due Nov 3, 2026 (changed)
- Oct 21, 2026 · Amendment 0004Due Oct 28, 2026
- Oct 8, 2026 · Amendment 0003Due Oct 28, 2026
- Oct 8, 2026 · Amendment 0002Due Oct 28, 2026
- Sep 16, 2026 · Amendment 0001Due Oct 28, 2026
- Sep 16, 2026 · SolicitationDue Oct 28, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
Terms on this notice: Solicitation
Full notice text from SAM.gov
Indefinite Delivery/Indefinite Quantity (IDIQ) Custodial, Pest Control, and Grounds Maintenance Service Contract at U.S. Marine Corps Air Station (MCAS) Iwakuni, Japan
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