Solicitation
Indefinite Delivery/Indefinite Quantity (IDIQ) Custodial, Pest Control, and Grounds Maintenance Service Contract at U.S. Marine Corps Air Station (MCAS) Iwakuni, Japan
Dept of Defense · Dept of the Navy · Sol. N4008426R1026
Due in 18 days
AI summary Beta
This summary was written for another version of this notice. Check what changed on SAM.gov.
Some details weren't available to this summary, so it may miss requirements. Check the attachments on SAM.gov.
NAVFAC Far East wants a contractor to provide custodial (cleaning), pest control, and grounds maintenance and landscaping services at U.S. Marine Corps Air Station Iwakuni in Japan under a firm-fixed-price IDIQ contract with a base period and seven option periods. Award goes to the lowest priced offer that is technically acceptable on safety, experience and past performance. Offers are due 28 October 2026 at 2:00 PM Japan time per SAM.gov.
Watch out for
- Overseas work with strict base access and security rules. Every worker needs approved base credentials (DBIDS) and escorts in restricted areas, and photography on the base is tightly restricted, which adds hiring, paperwork and compliance cost.
ensure that 100 percent of all personnel entering MCAS Iwakuni are
- Key requirements are in files that were not read. The Performance Work Statement, the ELIN pricing schedule and the RFI form were not available, so the real workload, locations, frequencies and pricing format are unknown.
- Large past contract size threshold. Each experience contract must individually be worth at least 415 million yen and show all three service types, so a small firm without one large comparable job may be rated unacceptable; contracts cannot be combined.
Offerors not demonstrating recent and relevant experience on all three (3) sub-annexes listed in Factor 2 will be considered
- Cybersecurity requirements for a janitorial contract. A current NIST SP 800-171 assessment posted in SPRS and CMMC Level 1 are required before award, and the Government will not wait for pending assessments.
NOTE: The Government will not extend or delay the procurement for pending Contractor NIST SP 800-171 assessments.
- Lowest price wins. Under LPTA, once you pass the acceptability checks only price counts, and the price covers the base plus seven options and an extension, so thin margins and long-term cost risk matter.
The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced.
- Strict safety limits and fatality explanation. Any fatality in five years must be explained with root cause, and rates over the limits in any year are a deficiency.
Any fatalities (death cases) experienced within this 5-year period must be explained in detail to include root cause
- Pricing currency is locked in. You may price in yen or dollars but cannot change the currency after the initial proposal, which exposes you to exchange-rate risk.
Prices may be provided in Japanese Yen (JPY) or U.S.
- Forms and instructions do not fully match. The Experience Data Sheet lists unrelated water treatment and incinerator items and a 2-page limit, while the solicitation says 3 pages, and Section B mentions only four option periods while seven are priced; ask the Government to clarify.
Spec Item 1502000 3.2.1 Maintenance for Incinerator Plant
Read from the notice and 9 attachments. 3 not read in full.
- Solicitation - N4008426R1026.pdf
- Encl 3_Safety.docx
- Encl 4_Experience Data Sheet.docx
- Encl 9_MCASO 3070.2B.pdf
- Encl 11_MCASO 5500.2W MCAS Iwakuni Access Control.pdf
- Encl 7_APPENDIX A-INDIVIDUAL ACKNOWLEDGEMENT AND MEMORANDUM OF UNDERSTANDING FOR COMPLIANCE WITH MCASO.pdf
- Encl 8_APPENDIX A-JN-INDIVIDUAL ACKNOWLEDGEMENT AND MEMORANDUM OF UNDERSTANDING FOR COMPLIANCE WITH MCASO.pdf
- Encl 10_MCASO 5500.2W Appendix.pdf
- Encl 5_PPQ_with Japanese Translation.docx
- Encl 1_PWS_CPG_Iwakuni_w_combined.pdf: too large
- Encl 2_ELINs Schedule.xlsx: spreadsheet: not read yet
- Encl 6_RFI Form.xlsx: spreadsheet: not read yet
Full brief
What they want
- Custodial services (Sub-Annex 1503010) at MCAS Iwakuni
- Pest control services (Sub-Annex 1503020)
- Grounds maintenance and landscaping (Sub-Annex 1503050)
- Recurring (fixed) work under CLIN 0001 and each option period, plus non-recurring work ordered through task orders as needed
- Furnish all labor, management, supervision, tools, materials, equipment, facilities and transportation
- Keep an inspection and surveillance system and records, attend performance evaluation meetings, and name a Contractor's Representative before work starts
- Contract type
- Firm-fixed-price (FFP) IDIQ; recurring work is ordered first on CLIN 0001, non-recurring work by task order
- Period of performance
- Base period plus seven option periods and an extension of services; the length of each period is not stated in the text that could be read
- Place of performance
- Marine Corps Air Station (MCAS) Iwakuni, Japan
- How they'll choose
- Lowest Price Technically Acceptable (LPTA). Price is evaluated on the base plus all options. Safety, Experience and Past Performance are rated acceptable or unacceptable only and are not ranked by importance.
- Offers due
- 2026-10-28 at 2:00 PM Japan time (UTC+9), per the SAM.gov response deadline
- Page limits
- Safety narrative: 2 single-sided pages or 1 double-sided page. Each Experience Data Sheet: 3 single-sided pages (the form itself says 2 single-sided). Adverse past performance explanation: 2 double-sided pages (4 single-sided).
What they'll judge offers on
- Price (total of base period and all options, checked for reasonableness and unbalanced pricing)
- Factor 1 - Safety (acceptable or unacceptable)
- Factor 2 - Experience (acceptable or unacceptable)
- Factor 3 - Past Performance (acceptable or unacceptable)
What to include when you submit
- Safety: submit labor hours and counts of fatal, lost-work-day and no-lost-work-day cases for five calendar years, plus a Technical Approach to Safety narrative. For a joint venture, give separate numbers for each member but one narrative; do not include subcontractor hours.
- Experience: submit 1 to 3 recent contracts or task orders on the mandatory Experience Data Sheet (Exhibit A); together they must show custodial, pest control and grounds maintenance work. If a joint venture, include a signed copy of the joint venture agreement.
- Past performance: submit completed CPARS evaluations if available; if not, send the Past Performance Questionnaire to each client. If a client cannot return it in time, submit the first page. Clients may send questionnaires to Ms. Yuka Yabuta at yuka.yabuta.ln@us.navy.mil before closing.
- Price: enter amounts for every CLIN and ELIN on the pricing schedule, in Japanese Yen or U.S. Dollars. The currency chosen in the initial proposal is fixed.
- Complete SF 1449 blocks 12, 17, 23, 24 and 30.
- Provision 252.237-7024 is included: a written plan for continuing essential contractor services during a crisis is to be provided with the offer.
- NIST SP 800-171 assessment must be current and posted in SPRS.
You must have
- Current NIST SP 800-171 DoD assessment at the Basic confidence level or better, with summary score posted in SPRS, to be considered for award.
NOTE: The Government will not extend or delay the procurement for pending Contractor NIST SP 800-171 assessments.
- At least CMMC Level 1 (self-assessment) in place before award.
The Cybersecurity Maturity Model Certification (CMMC) Level 1 (Self-Assessment) has been identified as applicable to this requirement.
- Recent and relevant experience in all three areas (custodial, pest control, grounds maintenance), with each submitted contract or task order worth at least 415,000,000 yen (about $2.77 million at the stated 150 JPY per USD evaluation rate), completed within five years or with at least one year performed.
A contract or task order with an award value of at least 415,000,000
- Safety record: total case rate (TCR) at or below 4.49 and lost-time rate (LTIR) at or below 2.99 for each of the last five calendar years; any year over the limit is a deficiency.
TCR RATE= Number of TCR Incidents (2 + 3 + 4) x 200,000 / Total Number of Employee Labor Hours Worked (1)
- Active SAM.gov registration with a UEI; the experience form also asks for a CAGE code.
Not in the notice text
- Performance Work Statement (Encl 1) was too large to read: workload, building list, service frequencies, staffing, hours and standards are unknown
- ELIN pricing schedule (Encl 2) and RFI form (Encl 6) are spreadsheets that were not read
- The middle of the solicitation was left out, so instruction sections (how and where to submit, question deadline, proposal format, acceptance period, representations) are not visible
- Length of the base period and each option period, and the contract maximum (not-to-exceed) value
- Whether there is any set-aside; SAM.gov says none and the SF 1449 set-aside boxes could not be read
- Estimated contract value or government estimate
- Whether Japanese labor law, SOFA status or master labor contract rules apply to the workforce (likely in the PWS)
- Any current contractor or previous contract number
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Key facts
- Response due
- Oct 28, 2026, 5:00 AM UTC
- Posted
- Oct 8, 2026
- Notice type
- Solicitation
- Solicitation
- N4008426R1026
- Agency
- Dept of Defense · Dept of the Navy
- Office
- Navfacsyscom Far East
- NAICS
- 561210
- Product/service code
- S216
- Business type
- Facilities, janitorial & grounds
- Place of performance
- Iwakuni
- Contracting contact
- Yuka Yabutayuka.yabuta.ln@us.navy.mil81468161643
- Versions
- 4 (amended since first posted)
Before you respond
Full notice text from SAM.gov
Indefinite Delivery/Indefinite Quantity (IDIQ) Custodial, Pest Control, and Grounds Maintenance Service Contract at U.S. Marine Corps Air Station (MCAS) Iwakuni, Japan
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