657-27-107JC, Replace Select Hot Water Heating System

What they want

• Remove four existing steam-fired hot water generators and install four new domestic hot water generators one for one (steam-to-water, double-wall heat exchangers), piped to the existing shutoff valves
• Keep hot water running during the work: the contractor may phase it by removing out-of-service Generators 1 and 2, installing two new units, then replacing Generators 3 and 4
• Select and lay out the replacement equipment; each unit has 45 gallons of storage capacity; deliver 140 degrees Fahrenheit water and be able to run 170 to 180 degrees at about 30 gallons per minute for sanitizing
• Add steam pressure reducing valves (steam is 40 to 50 psi), 4-inch concrete pads, 2-inch fiberglass pipe insulation, and tie in controls and building automation system (BAS) points on emergency power
• Engineer and have a professional engineer (PE) stamp the seismic restraints and calculations, and submit product data, shop drawings and a commissioning plan
• Test, commission, flush and disinfect the system, train facility staff, and hand over as-built drawings and operation and maintenance manuals
• CLIN? 0002 (contract line item number: one priced line of the order): one year of inspection and maintenance service after completion and acceptance, run in line with the warranty
• Include taxes in the price; the VA does not want to keep any removed equipment

What to include when you submit

• Do not send physical copies of the proposal.
• Make sure the original bid bond reaches the contracting office before the solicitation closes: ATTN Gislaine Dorvil, 3450 S. 4th Street, Leavenworth, Kansas 66048.
• Price CLIN 0001 as one amount and CLIN 0002 as a monthly price and a 12-month total, on page 3 of the solicitation.
• Provide your Unique Entity Identifier (UEI) number.
• Sign and return the VAAR 852.219-75 limitations on subcontracting certificate with the proposal.
• Acknowledge Amendments 1 and 2 and any later amendments; Notices 1 and 2 do not need acknowledgment.
• Send the documents listed in the solicitation's Proposal Instructions to Offeror;? firms that leave them out are deemed non-responsive.

Current contractor

No incumbent is named. The pre-proposal answers say Automatic Controls Equipment Systems does the controls work at John Cochran and that a contact there may be asked about the controls.

Not in the notice text

• The proposal submittal instructions, evaluation factors, bid guarantee amount and most of the specifications and wage determination were in attached files that were only partly read; check the full solicitation on SAM.gov.
• How proposals must be sent (email address or portal) is not stated in the text read; the form only says Digital.
• Bond amounts, and the number of days after award to deliver the performance and payment bonds, are not shown.
• Whether the September 22, 2026 site visit was required is not stated in the text read; the sign-in sheet shows VA staff and one firm attended in person or by Teams.
• The solicitation's contents list includes Appendix 1 (price breakdown of self-performed and subcontracted work) and Appendix 2 (Pre-Award Contractor Safety and Environmental Record Evaluation Form); check whether to return them.
• The Davis-Bacon wage determination number for St. Louis, Missouri was in an attached file that couldn't be read; check it on SAM.gov.
• The CLIN text says Room B018-01-JC while the drawings and the pre-proposal answer say Room B001-01-JC; the answer settles it as Room B001-01-JC.