Solicitation
Nhotic Av System Replacement
Department of the Interior · Bureau of Land Management
AI summaryThe Bureau of Land Management (Oregon State Office) wants a contractor to replace the 1992-era audio-visual (AV) systems at the National Historic Oregon Trail Interpretive Center near Baker City, Oregon. It is a small business set-aside, firm-fixed-price commercial service purchase order covering design, equipment, installation, electrical work, training and a 24-month warranty. The performance period runs 12/01/2026 to 11/30/2028, and quotes are due 10/21/2026 at 5:00 PM Pacific by email. More in the summary
A newer version of this notice was posted Oct 20, 2026. It moves the due date from Oct 21, 2026 to Nov 13, 2026, which is the date shown on this page. See the latest version.
AI summary Beta
Summary of the version posted Sep 24, 2026. The notice was amended Oct 20, 2026. The due date moved from Oct 21, 2026 to Nov 13, 2026. Check what else changed on SAM.gov. The notice looks incomplete: Estimated contract value or budget is not stated and the price schedule is blank. Check the attachments on SAM.gov.
The Bureau of Land Management (Oregon State Office) wants a contractor to replace the 1992-era audio-visual (AV) systems at the National Historic Oregon Trail Interpretive Center near Baker City, Oregon. It is a small business set-aside, firm-fixed-price commercial service purchase order covering design, equipment, installation, electrical work, training and a 24-month warranty. The performance period runs 12/01/2026 to 11/30/2028, and quotes are due 10/21/2026 at 5:00 PM Pacific by email.
Who can bid (6)
- Must be a small business (the acquisition is a total small business set-aside under NAICS 334310)
- Must have an active SAM.gov registration with current representations and certifications
- Must handle AV-related electrical work through a subcontractor or a qualified local electrician
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- Must follow federal and state safety rules and building codes, including OSHA and accessibility (ABA) standards
- Service Contract Labor Standards apply, so workers must be paid at least the Department of Labor wage determination rates (Attachment 1)
- Must register for and use the Treasury Invoice Processing Platform (IPP) to get paid
How to submit: Email to matthew_duane@ios.doi.gov, due 10/21/2026 at 5:00 PM Pacific time (SAM.gov shows Oct 21, 2026, 5:00 PM PDT · 8:00 PM Eastern). What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (9)
- Worth checking: Brand-name parts but no proprietary products allowed. The spec names specific brands (Brightsign, Crestron, Crown, Ideum, ETC) yet also bars proprietary components and subscriptions, so it is unclear how much substitution is accepted and you must prove equivalency.
- Worth checking: Contractor carries the design and electrical work. You must verify site conditions, design a compliant system and arrange licensed electrical work, and the Government plans are for information only, which adds cost and risk.
- Worth checking: Possible asbestos in the building. Drilling or cutting in walls and conduit runs of an older building could hit asbestos-containing material, which can stop work and change the schedule.
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- Worth checking: Maintenance estimate is scored but maintenance is not in scope. You must price annual maintenance for the best-value evaluation even though the contract itself does not pay for maintenance or subscriptions.
- Worth checking: Document inconsistencies. The paperwork conflicts in places (a delivery date of 12/31/2028 after the 11/30/2028 performance end, Vale versus Baker City, a skipped section number), so ask questions before quoting.
- Minor: Weather delays are unpaid. Work can be suspended for weather or fire danger and the contract clock keeps running with no extra pay, which matters for a remote Eastern Oregon hilltop site.
- Minor: Restricted work hours. Work is limited to daylight hours on weekdays unless the COR approves otherwise, which can stretch the installation schedule.
- Minor: 24-month warranty on parts, labor and installation. A long warranty on a large multi-vendor system adds cost and long-term obligations.
- Minor: Site visit encouraged. Quoters are urged to inspect the site, and a distant trip may be needed to price the work accurately, though skipping it does not give grounds for a later claim.
Read from the notice and 3 attachments. Show which files.
- Sol_140L4326Q0126_Amd_0001.pdf (read)
- Sol_140L4326Q0126.pdf (read)
- B03_Wage_Determination.pdf (read)
Full summary
What they want
- Replace the AV systems in the exhibit halls, lobby and offices: three theaters, Flagstaff Gallery, public address (PA) system, Orientation Gallery, Trading Encampment and Blue Mountain Encampment
- Supply six touch-screen reader rails, one portrait kiosk, one large touch-screen table and two touch monitors (the center supplies the content under a separate contract)
- Leo Adler Theater: video projector, screen, 5.1 surround sound, wireless mics, Blu-ray, hearing-assist and a tablet-based control system
- Leo Adler Theater lighting: replace the 1992 halogen lights with LED fixtures (ETC ColorSource or better), a lighting console and wireless DMX relays; hang, focus, test and train staff
- Build a small green screen tele-learning studio in a roughly 9 ft by 9 ft office, able to live stream over Teams or Zoom
- Replace all AV-related low- and medium-voltage wiring and data cabling, and handle the AV-related electrical work through a subcontractor or qualified local electrician
- Provide an itemized equipment list, equivalency documentation, manuals and quick start guides, plus a 24-month warranty on parts, labor and installation
- Include a written estimate for annual maintenance and repairs with the quote (used in the best-value evaluation)
- Contract type
- Firm-fixed-price commercial service contract (purchase order) with five lump-sum items; the contractor may ask for milestone payments that do not exceed the fixed price
- Period of performance
- 12/01/2026 to 11/30/2028; the form also lists a delivery date of 12/31/2028; no option periods are mentioned
- Place of performance
- National Historic Oregon Trail Interpretive Center, 22267 OR-86 (Flagstaff Hill), Baker City, OR 97814 (the SAM.gov place of performance field is blank)
- Estimated value
- Not stated
- How they'll choose
- Best value: award goes to the responsible firm whose quote is most advantageous to the Government, price and other factors considered. The order of importance of the factors is not stated.
- Offers due
- 10/21/2026 at 5:00 PM Pacific time (SAM.gov shows Oct 21, 2026, 5:00 PM PDT · 8:00 PM Eastern) (from the version posted Sep 24, 2026; amended since)
- How to submit
- Email to matthew_duane@ios.doi.gov
What they'll judge offers on
- Technical
- Past Performance
- Price
What to include when you submit
- Submit in two parts: a non-price section (Technical, then Past Performance) and a price section
- Technical: describe how you will meet the requirements, including timeline, documentation and warranty; include an itemized equipment list, a list of subcontractors and their roles, and documentation showing selected equipment is equivalent to what is specified
- Past performance: give information on recent contracts of similar scope
- Price: complete the Section B price schedule with a unit price and extended total for each of the five items, covering all labor, equipment, materials, overhead and profit
- Include a written estimate for annual maintenance and repairs with the submittal
- Complete the representations and certifications (kept current in SAM.gov)
- Acknowledge Amendment 0001 before the deadline, by signing and returning it or by a letter or email that cites the solicitation and amendment numbers
- Send questions in writing to matthew_duane@ios.doi.gov at least two business days before the close date
- Invoices must go through the Treasury Invoice Processing Platform (IPP); if you cannot comply, send a written waiver request with the quote
- A site visit is urged but not required; contact Bobby Reis at (541) 523-1842 or rreis@blm.gov to schedule one
Not in the notice text
- Estimated contract value or budget is not stated and the price schedule is blank
- The relative importance of the Technical, Past Performance and Price factors is not stated
- The Service Contract Act wage determination (Attachment 1, 7 pages) came through unreadable, so the required wage rates are unknown
- The center diagrams (C.7.1 and C.7.2), the 2021 Jacobs drawings and the renovation plans are referenced but not readable in the text provided
- Whether the performance period and the 12/31/2028 delivery date are both correct, and which place of performance (Baker City or Vale) is right
- Whether Amendment 0001 changed the 10/21/2026 due date (the extension box on the form is unclear)
- Page limits and file format rules for the quote are not stated
- Payment schedule and any milestone dates are not stated
Eligibility and how to respond
- Set aside for small businesses: only a business that counts as small under this notice's NAICS code can bid as the prime contractor. More open small business set-asides under NAICS 334310
- How to submit, from the AI summary: Email to matthew_duane@ios.doi.gov. Check it in the notice before you send anything.
- SAM.gov has no description for this notice beyond its title. The work is described in its attachments, listed under Notice details.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
Notice details
- Posted
- Sep 24, 2026
- Notice type
- Solicitation
- Office
- Oregon State Office, Portland, OR
- Product/service code
- T016 · Photo/Map/Print/Publication – Audio/Visual
- Business type
- Electronic parts & equipment (supplies) (FedReady's grouping, from NAICS 334310)
- Versions
4 versions have been posted, newest first.
- Oct 20, 2026 · Amendment 0003Due Nov 13, 2026 (changed)
- Oct 7, 2026 · Amendment 0002Due Oct 30, 2026 (changed)
- Sep 24, 2026 · Amendment 0001 (this version)Due Oct 21, 2026
- Sep 22, 2026 · SolicitationDue Oct 21, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Set-aside contracts explained
Terms on this notice: Solicitation, Set-aside
Full notice text from SAM.gov
NHOTIC AV SYSTEM REPLACEMENT
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