Solicitation
NHOTIC AV SYSTEM REPLACEMENT
Department of the Interior · Bureau of Land Management · Sol. 140L4326Q0126
Due in 21 daysSmall business
AI summary Beta
Some details weren't available to this summary, so it may miss requirements. Check the attachments on SAM.gov.
The Bureau of Land Management (Oregon State Office) wants a contractor to replace the audio-visual systems at the National Historic Oregon Trail Interpretive Center near Baker City, Oregon, replacing the original 1992 system. The work covers exhibit hall audio and video, touch screen kiosks and tables, the Leo Adler Theater projector, sound and stage lights, and a small green screen studio. It is a small business set-aside, firm-fixed-price commercial services contract with a stated performance period of 1 December 2026 to 30 November 2028.
Watch out for
- Named brands conflict with the no-proprietary rule. The specs list brand-name parts (Crestron, BrightSign, JBL, Ideum, Elo) as minimums but also say proposals cannot include proprietary software, hardware or components, so ask which brands are acceptable and how equivalency will be judged.
The submittal shall not include proprietary software, hardware, or components.
- Electrical work must be arranged through a subcontractor. You must coordinate line-voltage conduit, wiring and branch circuit work, which means finding and managing a qualified electrician, and the subcontracting limit still applies.
through subcontracting or by engaging a qualified local
- Quantities differ between the original solicitation and Amendment 0002. Some component quantities changed (for example the Trading Encampment touch panel was 10 in the original and 1 in the amendment), so price from the latest amendment and confirm in writing.
007 Touch Panel Elo Touch 2402L touch panel with speakers (Qty 1) minimum
- Design and code compliance is on the contractor. Government plans are for information only, you must verify site conditions and code compliance yourself, and all final designs need COR approval.
The Contractor is responsible for verifying all necessary site
- Site visit strongly encouraged, remote location. The center is about 6 miles from Baker City, and failing to inspect the site is not grounds for a later claim, so plan a visit by contacting the listed person.
constitute grounds for a claim after contract
- Document inconsistencies. The documents give different locations (Baker City vs Vale), the NAICS code was corrected by Amendment 0002, and delivery (12/31/2028) differs from the performance end date, so confirm key facts with the contracting officer.
Corrected NAICS to 238210 Audio visual
- Wage determination could not be read. Service Contract Act wage rates affect labor pricing, but the attached wage determination files were not readable, so pull the current rates from the attachment on SAM.gov.
Read from the notice and 5 attachments. 2 not read in full.
- Sol_140L4326Q0126_Amd_0002.pdf
- Sol_140L4326Q0126_Amd_0001.pdf
- Sol_140L4326Q0126.pdf
- B03_Wage_Determination_0002.pdf
- B03_Wage_Determination.pdf
- AV_Images_0002.zip: .zip files aren't read yet
- Questions_and_Answers_Oct_7_0002.xlsx: spreadsheet: not read yet
Full brief
What they want
- Replace AV systems in the exhibit halls, lobby and offices: three small theaters, Flagstaff Gallery, Orientation Gallery, Trading Encampment, Blue Mountain Encampment and a public address system
- Supply and install touch screen interactive equipment: 6 reader rails, 1 portrait kiosk, 1 large touch table and 2 touch monitors
- Replace sound system, projector and video control in the Leo Adler Theater
- Replace Leo Adler Theater stage lights and light control
- Build a small green screen studio for tele-learning
- Replace all AV-related low and medium voltage wiring and data cabling, and arrange the electrical work through a subcontractor or local electrician
- Provide an itemized equipment list, equipment equivalency documentation, user manuals and operational manuals
- Remove debris and excess materials; supply all tools, labor, equipment and transportation
- Contract type
- Firm-fixed-price commercial services contract (Request for Quotation); five lump-sum line items; contractor may request milestone payments that do not exceed the total price
- Period of performance
- 12/01/2026 to 11/30/2028 (no options mentioned); delivery listed as 12/31/2028
- Place of performance
- National Historic Oregon Trail Interpretive Center, 22267 OR-86, Flagstaff Hill, Baker City, Oregon (Section B says Vale, Oregon)
- How they'll choose
- Award to the responsible firm whose quote is most advantageous to the Government, price and other factors considered. The order of importance of the factors is not stated.
- Offers due
- 2026-10-30T17:00:00-07:00 (5:00 PM Pacific). Amendment 0002 extended the due date to 30 October; the original solicitation said 10/21/2026 1700.
- How to submit
- Email to matthew_duane@ios.doi.gov
What they'll judge offers on
- Technical
- Past Performance
- Price
What to include when you submit
- Submit the quote in two parts: a non-price section and a price section
- Non-price section organized by evaluation factor in order: Factor 1 Technical (how you will meet the requirements) and Factor 2 Past Performance (recent contracts of similar scope)
- Price section: completed Section B price schedule with unit price and extended total for each item, including all supervision, labor, transportation, equipment, materials, overhead and profit
- Complete all applicable representations and certifications, kept current in SAM.gov
- Include a description of how the work will be completed (timeline, documentation, warranty), an itemized equipment list, a list of subcontractors and their roles, and equivalency documentation for any substituted equipment
- Send questions in writing by email to the contracting officer two business days before the solicitation closes
- Acknowledge Amendments 0001 and 0002 with the quote
You must have
- Small business (total small business set-aside)
52.219-6 Jan-26 Notice of Total Small Business Set-Aside
- Active SAM.gov registration and current representations and certifications
52.204-7 Mar-26 System for Award Management—Registration.
- Limitations on subcontracting: you cannot pay more than the stated share of the amount paid by the Government to firms that are not similarly situated small businesses (the clause lists 50 percent for services and 75 percent for special trade construction; which applies is not stated)
(4) Construction by special trade contractors, it will not pay more than 75 percent of the amount paid by the
- Electrical work for the AV system must be done by a subcontractor or a qualified local electrician (no specific license is named in the text provided)
through subcontracting or by engaging a qualified local
- Service Contract Act wage rates apply (wage determination attached)
52.222-41 Aug-18 Service Contract Labor Standards
Not in the notice text
- Estimated contract value or budget (not stated)
- Details of the Leo Adler Theater (C.4), lights and green screen studio (C.5) requirements: this part of the statement of work was cut from the text provided
- Special contract requirements H.1 to H.4 (schedule, work hours, access and other conditions) were partly cut off
- Questions and Answers dated 7 October (spreadsheet) and the AV images (zip) were not read and may change requirements
- Service Contract Act wage determination rates (attached PDFs were not readable)
- Relative importance of the evaluation factors
- Whether options or additional years exist beyond 11/30/2028
- Which subcontracting percentage applies (50 percent services vs 75 percent special trade construction)
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Key facts
- Response due
- Oct 31, 2026, 12:00 AM UTC
- Posted
- Oct 7, 2026
- Notice type
- Solicitation
- Solicitation
- 140L4326Q0126
- Agency
- Department of the Interior · Bureau of Land Management
- Office
- Oregon State Office
- Set-aside
- Small Business Set Aside - Total
- NAICS
- 238210
- Product/service code
- T016
- Business type
- Construction & renovation
- Contracting contact
- Duane, Matthewmatthew_duane@ios.doi.gov5038086317
- Versions
- 2 (amended since first posted)
Full notice text from SAM.gov
NHOTIC AV SYSTEM REPLACEMENT
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