Solicitation
NHOTIC AV SYSTEM REPLACEMENT
Department of the Interior · Bureau of Land Management · Sol. 140L4326Q0126
Due in 12 daysSmall business
AI summary Beta
Some details weren't available to this summary, so it may miss requirements. Check the attachments on SAM.gov.
The Bureau of Land Management wants a small business to replace the 1992 audio-visual systems at the National Historic Oregon Trail Interpretive Center on Flagstaff Hill near Baker City, Oregon. The job covers exhibit hall audio, touch screens, theater projection and sound, stage lighting, and a small green screen studio, all for one firm-fixed-price total. Work runs from 12/01/2026 to 11/30/2028, and the award goes to the quote judged best value, not simply the cheapest.
Watch out for
- Requirements contradict each other on brand names. The statement of work names specific brands such as Crestron and BrightSign yet also says no proprietary software, hardware or components may be proposed, so it is unclear what is acceptable.
The submittal shall not include proprietary software, hardware, or components.
- Large, multi-trade scope with electrical work. A small AV firm must also manage conduit, line-voltage wiring and circuit breaker work through a licensed or local electrician, plus lighting, programming and a custom touch control system.
- Possible asbestos in work areas. Cutting or drilling in the older 1992 building may disturb asbestos-containing material, which could stop work and add safety steps.
The contractor is advised that friable and/or non-friable asbestos-containing material
- Maintenance counted in evaluation but not in the contract. You must price annual maintenance for the evaluation, yet the contract says maintenance is not included, and you must also give a 24-month warranty on parts, labor and installation.
This contract does not include maintenance and service of the AV system
- Document errors and missing diagrams. The statement of work has copy-paste errors (the second and third theaters are called the first theater), duplicate section numbers, Vale versus Baker City, and no readable floor diagrams, so scope and quantities may need clarifying questions.
The Contractor shall provide a fully functional AV system in the first theater (areas 150).
- Best value with unstated weights. The notice does not say how much technical, past performance and price count, so the lowest price may not win.
Read from the notice and 2 attachments.
- Sol_140L4326Q0126.pdf
- B03_Wage_Determination.pdf
Full brief
What they want
- Replace AV in the exhibit halls, lobby and offices: three small theaters, Flagstaff Gallery (12 ceiling speakers), PA system, Orientation Gallery touch panels, and the encampment exhibits
- Supply touch screen interactive gear: six reader rails, one kiosk, one large touch table, and two touch monitors
- Replace the Leo Adler Theater system: projector and screen, 5.1 sound, wireless mics, Blu-ray, hearing assist, and a tablet control system
- Replace the theater stage lights with LED color-mixing lights, a lighting console and wireless DMX relays, plus electrical work by a local electrician
- Build a small green screen tele-learning studio in a roughly 9 ft by 9 ft office
- Replace all AV low and medium voltage wiring and data cabling, and remove debris
- Provide manuals, an itemized equipment list, equivalency documents, subcontractor list, and training
- Give a 24-month warranty on parts, labor and installation, and a written estimate for annual maintenance
- Contract type
- Firm-fixed-price commercial services contract (RFQ), lump sum for five items; the contractor may request milestone payments within the fixed price
- Period of performance
- 12/01/2026 to 11/30/2028 (SF 1449 also shows a delivery date of 12/31/2028); no options mentioned
- Place of performance
- National Historic Oregon Trail Interpretive Center, 22267 OR-86, Flagstaff Hill, about 6 miles northeast of Baker City, OR 97814 (Section B says Vale, Oregon)
- How they'll choose
- Best value: award to the responsible offeror whose quote is most advantageous to the Government, price and other factors considered. The relative importance of the factors is not stated.
- Offers due
- 10/21/2026, 5:00 PM Pacific time (notice deadline 2026-10-21T17:00:00-07:00)
- How to submit
- Email to matthew_duane@ios.doi.gov (Matthew Duane, the solicitation contact, BLM Oregon State Office, Portland)
What they'll judge offers on
- Technical
- Past Performance
- Price (the written annual maintenance estimate will also be used in the best value evaluation)
What to include when you submit
- Questions must be emailed to the same address two business days before the solicitation closes
- Quote has two parts: a non-price section and a price section
- Non-price section is organized by factor in this order: Technical (how you will meet the requirements), then Past Performance (recent contracts of similar scope)
- Technical content should include how the work will be done with timeline, documentation and warranty, an itemized equipment list, a subcontractor list and roles, and documentation showing equivalency of selected equipment
- Include a written estimate for annual maintenance and repairs
- Price section: completed Section B price schedule with a unit price and extended total for each of the five items, covering all labor, equipment, materials, overhead and profit
- Complete and submit the applicable representations and certifications (these must also be current in SAM)
- Invoices go through the Treasury IPP system; ask for a written waiver with the quote if you cannot use IPP
You must have
- Must be a small business; the award is a total small business set-aside.
Notice of Total Small Business Set-Aside
- Active SAM registration with current representations and certifications.
System for Award Management—Registration.
- Electrical work (conduit, line-voltage wiring, branch circuits) must be done by the contractor, a subcontractor, or a hired local electrician.
The contractor shall be responsible for installation of electrical service, subcontracting, or hiring a
- Relevant past performance on recent contracts of similar scope.
Provide information on your recent contracts of similar scope.
Not in the notice text
- Estimated price or budget
- Relative importance of Technical, Past Performance and Price
- Service Contract Act wage determination rates (the wage determination file text could not be read)
- Facility diagrams and as-built drawings referred to in the statement of work (not readable in the text)
- Page limits or format rules for the quote
- Exact date for questions (stated only as two business days before close)
- Whether a site visit is offered
- Small business size standard shown for the NAICS code
- Full text of provisions incorporated by reference
Is this a fit for your business?
Create a free accountFedReady checks notices like this against your business profile, tracks deadlines, and alerts you to new matches. Creating an account is free.
Key facts
- Response due
- Oct 22, 2026, 12:00 AM UTC
- Posted
- Sep 22, 2026
- Notice type
- Solicitation
- Solicitation
- 140L4326Q0126
- Agency
- Department of the Interior · Bureau of Land Management
- Office
- Oregon State Office
- Set-aside
- Small Business Set Aside - Total
- NAICS
- 334310
- Product/service code
- T016
- Business type
- Electrical & electronic components
- Contracting contact
- Duane, Matthewmatthew_duane@ios.doi.gov5038086317
Full notice text from SAM.gov
NHOTIC AV SYSTEM REPLACEMENT
Similar open opportunities
- RECEIVER-TRANSMITTE, IN REPAIR/MODIFICATION OFNAVSUP Weapon Systems Support (Navy) plans a sole source repair or modification of one receiver-transmitter unit.
- CIRCUIT BREAKERNAVSUP Weapon Systems Support (Navy) plans a sole source purchase of 3 circuit breakers.
- POWER INPUT CABLENAVSUP Weapon Systems Support plans a sole source purchase of 5 power input cables (NSN 1R-5995-016912189-BL, reference 4222AS0166-01), delivered FOB Origin.
- CIRCUIT CARD ASSEMB, IN REPAIR/MODIFICATION OFNAVSUP Weapon Systems Support plans a sole-source repair of 14 circuit card assemblies (NSN 7R-5998-016779794-CC), delivered FOB Origin.
- Add of two (2) Part Numbers to Existing Delivery Order (DO) SPRRA226F0092The Defense Logistics Agency (DLA Aviation, Huntsville, AL) plans to add two cable assemblies for the Bradley Fighting Vehicle IBAS system to an existing delivery order.