Solicitation
537-24-106 Create Contractor Lie-Down Zone
Department of Veterans Affairs · Sol. 36C25226B0030
Due in 19 days
AI summary Beta
Some details weren't available to this summary, so it may miss requirements. Check the attachments on SAM.gov.
The VA's Great Lakes Acquisition Center wants a contractor to build a fenced, lit and camera-monitored contractor lay-down zone (eight stacked shipping containers, power, gravel pad, fence, curb ramp and security cameras) on the grounds of Jesse Brown VA Medical Center in Chicago. It is a sealed bid (IFB) for a firm-fixed-price contract, reserved for certified Service-Disabled Veteran-Owned Small Businesses, and the work must finish within 295 calendar days after Notice to Proceed. Bids are now due 10/28/2026 at 10:00 AM CDT and go to the lowest priced responsive bidder.
Watch out for
- SDVOSB only, and SAM.gov says no set-aside. The SAM.gov fields list no set-aside, but the solicitation reserves this for certified SDVOSBs; a non-certified firm's bid would be ineligible.
This procurement is a 100% set-aside for CVE verified Service-Disabled Veteran-Owned Small Business Firms (SDVOSB)
- Large bid bond plus performance and payment bonds. A bid guarantee of at least 20% of the price (up to $2M) is due with the bid and is rejected if missing or wrong, which is hard on cash and bonding capacity for a small firm.
A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $2,000,000.
- Bid can be thrown out for missing certificate. The signed VAAR 852.219-75 limitations on subcontracting certificate must be in the bid package or the bid is treated as non-responsive.
Ensure to complete and include the certification for VAAR 852.219-75 in bid package submission
- Lowest price wins, with design and engineering on the bidder. Award goes to the lowest priced responsive bid, yet the SOW has the contractor design and permit the work, hire a geotechnical engineer, and use a certified Avigilon distributor, so unpriced scope risk is yours.
Design and Provide all Permits, Plans, Tools, Materials, Components, Labor, and
- Active hospital campus. Work shares roads with patients and staff; VA badging, security, deliveries via one dock, no on-site parking and infection control add cost and schedule risk.
The contractor will be working in a very active and often-congested operating hospital.
- Brand-name camera system. Video security must work with the VA's existing Avigilon system or it will not be accepted, which limits which cameras and installers you can price.
Video security and card access readers must integrate with: Avigilon Unity Security
- Bid date moved many times. The due date was extended repeatedly (9/8, 9/15, 9/25, 10/7, now 10/28/2026), and the site visit already happened, so check SAM.gov for further changes.
** HOUR & DATE for Receipt of Offers is EXTENDED to: 10-28-2026 10:00 AM CDT
- Site visit and question deadlines already passed. The site visit was moved to 8/19/26 and written questions were due 8/24/2026, so new questions may not be answered.
The site visit date is hereby changed from 8/17/26 to 8/19/26.
- Documents contain mismatched boilerplate. The SOW refers to inpatient rooms and system shutdowns, and the specs bar on-site storage, which do not clearly fit an outdoor lay-down zone; ask the contracting officer what applies.
COR for each work zone (Inpatient Room).
Read from the notice and 12 attachments. 4 not read in full.
- 36C25226B0030 0006.docx
- 36C25226B0030 0005.docx
- 36C25226B0030 0004.docx
- 36C25226B0030 0003.docx
- 36C25226B0030 0002.docx
- 36C25226B0030 0001.docx
- 36C25226B0030_1.docx
- S02 - Specifications.pdf
- S02 - SOW.pdf
- S02 - DF Brand Name_Executed.pdf
- S02 - 852.219-75.docx
- S02 - SOW - Photos.pdf
- S04 - Site Visit Sign-In Sheet.pdf: scanned PDF: no text to read
- S02 - Wage Rates - Landscape.pdf: over the file limit for one brief
- S02 - Wage Rates.pdf: over the file limit for one brief
- S02 - Drawing.pdf: over the file limit for one brief
Full brief
What they want
- Prepare the ground: locate utilities, clear the plot, have a licensed geotechnical engineer set footings, then compact, add weed barrier and gravel to 8,000 PSF bearing
- Furnish and install eight new 20 ft marine-grade containers, double stacked (4 high-cube storage units below, 4 insulated office units above with AC, windows, locks and steel stairs), and paint them
- Install 7 ft chain link fence with a 20 ft sliding gate and remove any fencing that is in the way
- Electrical: new 200A 30-space panel, four energy meters, armored cable to each stack, outlets, interior and exterior lights, flood lights, remove obstructing pole lights
- Rebuild the sidewalk and curb as a vehicle ramp into the zone
- Furnish and install Avigilon-compatible security cameras tied into the VA Police system, with a camera layout plan for VA approval
- Weekly Teams progress meetings, daily production reports, submittals, as-built drawings and closeout documents
- Work in an active hospital campus under VA security, safety and infection control rules
- Contract type
- Firm-fixed-price, sealed bid (IFB); single award on base bid, one all-inclusive CLIN
- Period of performance
- 295 calendar days after receipt of Notice to Proceed, including submittals and VA review time
- Place of performance
- Building 1A, Eastern Exterior Grounds, Jesse Brown VA Medical Center, 820 S. Damen Ave, Chicago, IL 60612
- Estimated value
- Project magnitude stated as between $1,000,000.00 and $2,000,000.00 (not a mandatory element, given for scale)
- How they'll choose
- Lowest priced responsive bid from a responsible bidder (sealed bid). A responsibility check uses the bidder's safety and environmental record.
- Offers due
- 10/28/2026 at 10:00 AM CDT (Amendment 0006; SAM.gov shows 2026-10-28T10:00:00-05:00)
- How to submit
- Email to the Contract Specialist (Misty.Gates1@va.gov) and the Contracting Officer (Stacy.Hoover2@va.gov); no hard copy required; public virtual bid opening on Microsoft Teams
What they'll judge offers on
- Lowest price among responsive bids
- Responsiveness, including the signed VAAR 852.219-75 certificate and the bid guarantee
- Responsibility: OSHA/EPA record and Experience Modification Rate
What to include when you submit
- Complete the offer section of the SF 1442 and the bid schedule (CLIN 0001 all-inclusive price).
- Include the bid guarantee on SF 24 with the bid.
- Include the signed VAAR 852.219-75 limitations on subcontracting certificate; leaving it out makes the bid non-responsive.
- Include the safety and environmental record: OSHA 300 and 300A forms for 2023 to 2025, the Pre-Award Contractor Safety and Environmental Record Evaluation form, and an EMR letter on insurance carrier letterhead.
- Fill in the contractor information page, including SAM UEI number and a past performance point of contact.
- If bidding as a joint venture, include a copy of the joint venture agreement.
- Acknowledge all amendments (0001 through 0006).
- Send the bid at least one hour before bid opening to avoid transmission problems.
- The low bidder must furnish the original bid bond within ten days after notification.
You must have
- Certified Service-Disabled Veteran-Owned Small Business (SDVOSB) listed in the SBA certification database; 100% set-aside under 38 U.S.C. 8127.
This procurement is a 100% set-aside for CVE verified Service-Disabled Veteran-Owned Small Business Firms (SDVOSB)
- Small business under NAICS 236220 (size standard $45 million).
Small Business Size Standard: $45M.
- Bid guarantee (SF 24) of at least 20 percent of the bid price, capped at $2,000,000, submitted with the bid.
A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $2,000,000.
- Payment and performance bonds from the awardee, each for the full contract value.
will be required to furnish a Payment Bond, on form SF25A, and a Performance Bond, on form SF25.
- Limitations on subcontracting: for general construction the prime may not pay more than 85% of the contract amount (excluding materials) to firms that are not certified SDVOSBs.
the SDVOSB prime contractor will not pay more than 85% of the amount paid by the government to the prime for contract performance
- Safety and environmental record: certify no more than 3 serious, or 1 repeat or 1 willful OSHA violation, or any EPA violation, in the past three years, or explain.
no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years
- Current Experience Modification Rate (EMR) on insurance carrier letterhead; if above 1.0, a written explanation from the carrier.
All Bidders/Offerors shall submit information regarding their current Experience Modification Rate (EMR).
- Key staff must have 30-hour OSHA Construction training, a competent site safety and health officer must be on site, and anyone working on electrical systems of 50 volts or more must be a state licensed master electrician or registered journeyman electrician.
Key Contractor and Subcontractor Staff shall have completed the 30 Hour OSHA
- A licensed Geotechnical Engineer hired by the general contractor must assess the soil and recommend footings.
A licensed Geotechnical Engineer (hired by the General Contractor) shall assess
- Cameras must be installed and integrated into the VA Police system by a certified Avigilon distributor.
Damen Dispatch by a certified Avigilon Distributor.
Not in the notice text
- Drawings (S02 - Drawing.pdf) were not read, so exact quantities, layout and detail are unknown
- Wage rate determinations (S02 - Wage Rates and Wage Rates - Landscape) were not read, so Davis-Bacon wage levels are unknown
- The middle of the solicitation document and of the specifications was left out of the text, so some clauses and instructions may be missing
- The site visit sign-in sheet (S04) is a scan and could not be read
- The notice date for written questions (8/24/2026) may have been changed; one place in the document shows a blank date placeholder
- Whether any exceptions are allowed on brand-name items beyond Avigilon-compatible equipment
- Container specifics such as paint color and exact power connection point are left to the station and COR
- Titles differ between sources (SAM: Contractor Lie-Down Zone; SF 1442: Lay-Down Area and Security Upgrades)
Is this a fit for your business?
Create a free accountFedReady checks notices like this against your business profile, tracks deadlines, and alerts you to new matches. Creating an account is free.
Key facts
- Response due
- Oct 28, 2026, 3:00 PM UTC
- Posted
- Oct 5, 2026
- Notice type
- Solicitation
- Solicitation
- 36C25226B0030
- Agency
- Department of Veterans Affairs
- Office
- 252-Network Contract Office 12 (36C252)
- NAICS
- 236220
- Product/service code
- Z2DA
- Business type
- Construction & renovation
- Contracting contact
- Misty L GatesMisty.Gates1@va.gov
- Versions
- 9 (amended since first posted)
Full notice text from SAM.gov
SF 30, Block 14, Continuation Page. Solicitation No. 36C25226B0030, Amendment 0006 This amendment is being issued to extend the bid due date to 10/28/2026 at 10:00 am CT. No other changes are being made.
Similar open opportunities
- Barillas Peak & Encino Vista Lookout Tower Restoration, Santa Fe NFThe U.S. Forest Service (Southwest) wants quotes to design and replace the cab (the room at the top) of the Barillas Lookout Tower on the Santa Fe National Forest in New Mexico,…
- Trade and Cargo AcademyThe Army Corps of Engineers Charleston District wants a contractor to build a Trade and Cargo Academy and a Cargo Security and Seized Property Training Facility at the Federal…
- FCKY UEPH Barracks CM@RiskThe Army Corps of Engineers (Louisville District) is doing market research for construction of Unaccompanied Enlisted Personnel Housing (barracks) at Fort Campbell, KY, using a…
- Lease Fit-Out Construction in Nuuk, Greenland - Sources Sought/Market ResearchThe U.S. Department of State (Bureau of Overseas Buildings Operations) is doing market research for a construction contract to fit out three floors of a leased, occupied building…
- Fort Lee Vehicle Recovery RangeThe Army Corps of Engineers (Norfolk District) wants a contractor to build 24 concrete turning pads with site drainage and road alignment and repair at Fort Lee, Virginia.