Presolicitation
Cleaning of MSGR guard and Embassy support staff assigned areas
Department of State
AI summaryThe U.S. Embassy in Madrid plans a request for quotations (RFQ) for cleaning a guard booth, guard dressing room, guard bathroom, and an Embassy support staff room and bathroom, about 27.73 square meters in all. The Government plans a firm-fixed-price (FFP) contract: one set price, whatever the work ends up costing. The term is a 12-month base plus four one-year options, with work expected to start February 1, 2027. More in the summary
Advance notice of a coming solicitation, not a bid yet. If it asks for capability statements, sending one is free and puts you on Department of State's list before the solicitation is posted. See the contact
AI summary Beta
The U.S. Embassy in Madrid plans a request for quotations (RFQ) for cleaning a guard booth, guard dressing room, guard bathroom, and an Embassy support staff room and bathroom, about 27.73 square meters in all. The Government plans a firm-fixed-price (FFP) contract: one set price, whatever the work ends up costing. The term is a 12-month base plus four one-year options, with work expected to start February 1, 2027.
Who can bid (7)
- Operate an established business with a permanent address and telephone listing in Madrid, Spain
- Hold all licenses and permits required under Spanish law
- Have an active registration in the System for Award Management (SAM) before award
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- Show the personnel, equipment, and financial resources needed to do the work
- Show relevant past performance providing comparable services in Spain
- Provide a Project Manager who understands written and spoken English
- Carry the minimum insurance specified in the solicitation
How to submit: By mail to the contracting office listed in the RFQ; no electronic offers will be accepted. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (4)
From the version posted Oct 26, 2026.
- Serious: Must have an established business in Madrid. A U.S. small business without a permanent address and telephone listing in Madrid cannot meet this requirement.
- Serious: Spanish licenses and permits required. Bidders must hold every license and permit Spanish law requires, which a business new to Spain may lack.
- Worth checking: Past performance must be in Spain. Comparable work done outside Spain may not count.
Show all 4Show fewer
- Worth checking: Paper offers by mail only. Electronic offers are not accepted, so mailing time to Madrid must be planned for.
Read from the notice text only.
Full summary
What they want
- Clean the guard booth, guard dressing room, and guard bathroom at the Government-owned property at Calle Tambre, 35, Madrid
- Clean the Embassy support staff room and bathroom
- Provide all labor, supervision, supplies, and equipment, except limited items the Government provides
- Provide a Project Manager who understands written and spoken English
- Contract type
- Firm-fixed-price (planned)
- Period of performance
- 12-month base period plus four one-year option periods; anticipated start date February 1, 2027
- Place of performance
- Calle Tambre, 35, Madrid, Spain (outside the United States)
- Estimated value
- Not stated
- Offers due
- November 10, 2026, 5:30 PM UTC+1
- How to submit
- By mail to the contracting office listed in the RFQ; no electronic offers will be accepted
What to include when you submit
- Do not send quotations now; the RFQ has not been issued and this notice does not accept quotations
- Watch SAM.gov for the RFQ and any amendments
Not in the notice text
- The RFQ is not yet posted; its response due date, evaluation method, and full terms are not in this notice.
- The currency of offers and how host-country taxes such as VAT (value-added tax) are treated are not stated.
- Spanish labor law requirements for the workers are not described.
- The minimum insurance amounts are in the solicitation, which is not yet posted.
- The Government's estimate for the contract is not stated.
Eligibility and how to respond
- No set-aside: any business, large or small, can bid unless the notice says otherwise.
- How to submit, from the AI summary: By mail to the contracting office listed in the RFQ; no electronic offers will be accepted. Check it in the notice before you send anything.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
Notice details
- Posted
- Oct 26, 2026
- Notice type
- Presolicitation
- Office
- U.S. Embassy Madrid
- Product/service code
- S201 · Housekeeping – Custodial Janitorial
- Business type
- Facilities, janitorial & grounds (FedReady's grouping, from NAICS 561720)
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
Terms on this notice: Solicitation
Full notice text from SAM.gov
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