Presolicitation
GLQ and TDY apartment cleaning services
Department of State
AI summaryThe U.S. Embassy Madrid plans to issue a request for quotations (RFQ) for cleaning about 110 Government-leased apartments and homes in central Madrid and its suburbs, plus one temporary duty (TDY) apartment. It plans several firm-fixed-price, indefinite-delivery, indefinite-quantity (IDIQ) contracts, each with a 12-month base and three 12-month options, priced in euros. Bidders need a Madrid business address, Spanish licenses and Spain past performance; SAM.gov lists November 6, 2026, 5:30 PM UTC+1. More in the summary
Advance notice of a coming solicitation, not a bid yet. If it asks for capability statements, sending one is free and puts you on Department of State's list before the solicitation is posted. See the contact
AI summary Beta
Some details are in the notice's attachments, which this summary didn't read. Check the attachments on SAM.gov.
The U.S. Embassy Madrid plans to issue a request for quotations (RFQ) for cleaning about 110 Government-leased apartments and homes in central Madrid and its suburbs, plus one temporary duty (TDY) apartment. It plans several firm-fixed-price, indefinite-delivery, indefinite-quantity (IDIQ) contracts, each with a 12-month base and three 12-month options, priced in euros. Bidders need a Madrid business address, Spanish licenses and Spain past performance; SAM.gov lists November 6, 2026, 5:30 PM UTC+1.
Who can bid (6)
- An established business with a permanent address and telephone listing in Madrid, Spain
- All licenses and permits required under Spanish law
- Active registration in the System for Award Management (SAM) before award
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- Relevant past performance providing comparable services in Spain
- A Project Manager who understands written and spoken English
- The minimum insurance specified in the solicitation
How to submit: No electronic offers; mail or hand-deliver to the contracting office named in the solicitation. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (6)
From the version posted Oct 19, 2026.
- Serious: Madrid business address and phone listing required. A U.S. small business without an established Madrid office and local telephone listing cannot meet this.
- Serious: Spanish licenses and permits required. You need every license and permit Spanish law requires for this work, which a firm not based in Spain may not hold.
- Serious: Past performance must be in Spain. Only comparable work done in Spain counts, which shuts out firms with experience elsewhere.
Show all 6Show fewer
- Worth checking: Paper or hand-delivered offers only. You must mail or hand-deliver your offer, so plan delivery to the contracting office in the solicitation.
- Worth checking: Prices in euros. Offers are in euros, so exchange rate swings fall on a business that costs in dollars.
- Minor: Multiple IDIQ awards. Several firms will get contracts, and work arrives as orders are placed, so volume is not guaranteed.
Read from the notice text only.
Full summary
What they want
- Clean leased residences before a new resident moves in
- Clean the TDY (temporary duty) apartment after each guest leaves
- Do weekly touch-up cleaning of the TDY apartment while guests stay
- Provide all labor, supervision, supplies and equipment, except limited items the Government provides
- Contract type
- Multiple firm-fixed-price, indefinite-delivery, indefinite-quantity (IDIQ: orders placed as needed) contracts, expected from a request for quotations
- Period of performance
- 12-month base period plus three 12-month option periods
- Place of performance
- Madrid, Spain, and its suburbs (outside the United States)
- Estimated value
- Not stated
- How they'll choose
- Lowest-priced, technically acceptable (LPTA: cheapest offer that meets the minimum requirements) among responsible offerors
- How to submit
- No electronic offers; mail or hand-deliver to the contracting office named in the solicitation
What to include when you submit
- Quote in euros
- Show relevant past performance providing comparable services in Spain
- Name a Project Manager who understands written and spoken English
- Watch SAM.gov for the RFQ and any amendments
Not in the notice text
- The notice does not say how host-country taxes such as VAT are handled, or which Spanish labor rules apply
- The minimum insurance amounts, cleaning frequency and quantities per order, and the items the Government provides are in the solicitation, which is not yet posted
- The contracting office address for mailing or hand-delivering offers is not in the notice
- Maximum order values or contract ceilings are not stated
Eligibility and how to respond
- No set-aside: any business, large or small, can bid unless the notice says otherwise.
- How to submit, from the AI summary: No electronic offers; mail or hand-deliver to the contracting office named in the solicitation. Check it in the notice before you send anything.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
Notice details
- Posted
- Oct 19, 2026
- Notice type
- Presolicitation
- Office
- U.S. Embassy Madrid
- Product/service code
- S201 · Housekeeping – Custodial Janitorial
- Business type
- Facilities, janitorial & grounds (FedReady's grouping, from NAICS 561720)
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
Terms on this notice: Solicitation
Full notice text from SAM.gov
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