Sources Sought
Wound Vac Cleaning Maintenance Service | St. Louis VAMC
Department of Veterans Affairs
AI summaryThis is a sources sought notice, a market research step and not a request for quotes. The Department of Veterans Affairs, Network Contract Office 15, wants to find businesses that can clean, inspect and maintain 18 VA-owned 3M/KCI V.A.C.Ulta wound vacuum units for the St. Louis VA Medical Center in Missouri. The planned contract is one year from the date of award plus four option years, and the response due date is November 4, 2026, 11:00 AM Central. More in the summary
Market research, not a bid. Replying is free and tells Department of Veterans Affairs who could do this work. Send a short reply to the contracting contact; no price is needed. See the contact
AI summary Beta
This is a sources sought notice, a market research step and not a request for quotes. The Department of Veterans Affairs, Network Contract Office 15, wants to find businesses that can clean, inspect and maintain 18 VA-owned 3M/KCI V.A.C.Ulta wound vacuum units for the St. Louis VA Medical Center in Missouri. The planned contract is one year from the date of award plus four option years, and the response due date is November 4, 2026, 11:00 AM Central.
Who can bid (4)
- Authorized service provider letter from the OEM (original equipment manufacturer) with the response
- Services done by a 3M/KCI authorized professional who meets all state and federal qualifications and certifications
- Registered in the System for Award Management (SAM) with electronic annual representations and certifications complete to be considered for award
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- Service-disabled veteran-owned and veteran-owned small businesses must be verified in the Small Business Administration's Small Business Search
How to submit: In writing. The notice names Tywanna Sparks, tywanna.sparks@va.gov, as point of contact but does not say where to send responses.. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (4)
From the version posted Oct 21, 2026.
- Serious: OEM authorization needed. The response must include an authorized service provider letter from the manufacturer, and the work must be done by a KCI authorized professional. Firms without KCI authorization may not qualify.
- Worth checking: Sources sought only, not a request for quotes. The notice is market research and does not promise a contract. A later solicitation, if any, will set the real terms and price.
- Worth checking: Large medical center experience and three recent contracts. Vendors need significant experience at a large medical center and must list at least three contracts completed within the last two years.
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- Minor: Vendor handles pickup, cleaning and travel. Cleaning happens at the vendor's own site, and travel costs for the service are the vendor's responsibility.
Read from the notice and 1 attachment. Show which files.
- 36C25527Q0033.pdf (read)
Full summary
What they want
- Service 18 VA-owned 3M/KCI V.A.C.Ulta wound vacuum units used at the John Cochran and Jefferson Barracks divisions
- Send a KCI-authorized professional on regular rounds to confirm which units are in use and to collect each unit after a patient finishes
- Clean, disinfect and inspect each unit at the vendor's off-site location between patients
- Do preventive and repair maintenance on the schedule KCI sets, using only parts approved by the original equipment manufacturer (OEM)
- Complete the manufacturer's checklists in full, with signature, unit serial number and date, and put an inspection label on each unit brought back
- Track and manage the VA-owned units, and set up an online account at each facility for electronic ordering
- Meet the performance standards: collect and clean units within 48 hours, at 90% for collection and 100% for cleaning, preventive maintenance and checklists
- Keep all records for the VA, which owns them, and turn them over at the end of the contract
- Period of performance
- 1 year from the date of award + 4 option years
- Place of performance
- Saint Louis, MO. Work is done at the vendor's off-site location, with rounds at the St. Louis VA Medical Center, John Cochran Division (915 N Grand Blvd) and Jefferson Barracks Division (1 Jefferson Barracks Dr.)
- Estimated value
- Not stated
- Offers due
- November 4, 2026, 11:00 AM Central
- How to submit
- In writing. The notice names Tywanna Sparks, tywanna.sparks@va.gov, as point of contact but does not say where to send responses.
What to include when you submit
- Send a written response with: company name, address, point of contact, phone, fax and email, and Unique Entity ID (UEI) number.
- Include your GSA contract, if you have one.
- Include a capability statement that clearly shows you can fulfill the requirement.
- Include brochures of the products offered, with specifications.
- Include an authorized service provider letter from the original equipment manufacturer (OEM).
- Past performance: give information on at least three contracts completed within the last two years, each with a point of contact (name, company name, phone, email), contract number, contract type, dollar value, date of award and a short description of the work.
- Be registered in the System for Award Management (SAM) with electronic annual representations and certifications complete.
Not in the notice text
- The set-aside is not stated on SAM.gov, and the notice does not say whether a later solicitation would be set aside.
- The contract type and the Government's estimate are not stated.
- The notice does not say where to send responses, only who the point of contact is.
- The expected date and terms of any later solicitation are not given.
Eligibility and how to respond
- No set-aside. Any business can reply: this is market research, and no bid is being taken yet.
- To respond, send a short reply to the contracting contact near the top of this page. No price is needed.
Notice details
- Posted
- Oct 21, 2026
- Notice type
- Sources Sought
- Office
- 255-Network Contract Office 15 (36C255), Leavenworth, KS
- Product/service code
- J065 · Maint/Repair/Rebuild of Equipment – Medical, Dental, and Veterinary Equipment and Supplies
- Business type
- Equipment repair & maintenance (FedReady's grouping, from NAICS 811210)
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
Terms on this notice: Sources sought notice
Full notice text from SAM.gov
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