Combined Synopsis/Solicitation
Prototype Stripline Kickers
Department of Energy
AI summaryBrookhaven Science Associates (BSA), which runs Brookhaven National Laboratory (BNL) in Upton, New York for the Department of Energy, wants one prototype stripline kicker designed, built, tested and delivered. It is a pulsed high-voltage beam-steering part for the Electron-Ion Collider's electron storage ring. This is a firm-fixed-price (FFP: one set price, whatever the work ends up costing) purchase with no set-aside, awarded to the lowest total price that meets all technical requirements. The response due date is December 4, 2026, 5:00 PM Eastern. More in the summary
AI summary Beta
Brookhaven Science Associates (BSA), which runs Brookhaven National Laboratory (BNL) in Upton, New York for the Department of Energy, wants one prototype stripline kicker designed, built, tested and delivered. It is a pulsed high-voltage beam-steering part for the Electron-Ion Collider's electron storage ring. This is a firm-fixed-price (FFP: one set price, whatever the work ends up costing) purchase with no set-aside, awarded to the lowest total price that meets all technical requirements. The response due date is December 4, 2026, 5:00 PM Eastern.
Who can bid
- Active registration in the System for Award Management (SAM) with a Unique Entity ID (UEI). Foreign vendors do not need SAM but must fill out AMS-Form-050.
- A documented quality management system covering design, manufacturing, inspection, testing and records, following BNL supplier quality requirements (BNL-QA-101) to the extent applicable
How to submit: Email to Mark Bryan, Buyer/Contracts Specialist, mbryan@bnl.gov, with RFQ number 483335 in the subject line. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (5)
From the version posted Oct 20, 2026.
- Worth checking: Specialized ultra-high vacuum (UHV) and radio frequency (RF) work. The job needs UHV-compatible welding and brazing, precise RF measurements and liquid-cooled electrodes, which few small shops can do without partners.
- Worth checking: Key acceptance criteria are still to be determined. Vacuum test methods and limits, thermal limits and some referenced BNL documents are marked TBD (to be determined), which makes a fixed price harder to set.
- Worth checking: In-person meetings required. At least two face-to-face meetings are required at the fabrication and testing site, which adds travel and scheduling for BNL staff and the bidder.
Show all 5Show fewer
- Worth checking: BSA terms and conditions are not negotiable in the quote. A quote that takes exceptions to BSA's terms may be treated as non-responsive and not considered for award.
- Minor: Pulse length given as 8 ns and as about 8.5 ns. The specification's table gives an 8 nanosecond (ns) nominal pulse, while its text refers to a nominal pulse of about 8.5 ns; ask BSA which governs before pricing.
Read from the notice and 9 attachments. Show which files.
- Attachment 1 - Statement of Work EIC-INS-SOW-017.pdf (read)
- Attachment 2 - Specification EIC-INS-SPC-010.pdf (read)
- Request for Quote 483335.pdf (read)
- Enclosure A - Draft Contract with incorporated Terms and Conditions.pdf (read)
- Enclosure B - AMS Form 050 Reps and Certs.pdf (read)
- Enclosure C - AMS-Form-043.pdf (read)
- Enclosure D - Vendor ACH Authorization Form.pdf (read)
- Enclosure E - W-9 Form (Domestic Vendors).pdf (read)
- Enclosure F - W-8 Form (Foreign Vendors).pdf (read)
Full summary
What they want
- Complete the detailed mechanical design of the stripline kicker, including the vacuum vessel, electrodes, cooling channels, supports and flange and feedthrough interfaces, based on BNL's electromagnetic design
- Run a thermal analysis showing both the kicker body and the electrodes stay within temperature limits, with liquid cooling as the primary method
- Build a shortened brass RF mockup and measure it with a vector network analyzer (VNA) and time domain reflectometry (TDR), then compare to BNL's model
- Manufacture, clean, assemble and inspect one UHV stripline kicker prototype using UHV-compatible welding and brazing
- Test the prototype with BNL: RF characterization with stretched-wire measurements, vacuum certification, thermal and cooling tests, and pressure and leak tests
- Support BNL's Preliminary Design Review (PDR) and Final Design Review (FDR), and keep configuration control of all drawings and models
- Deliver the full documentation package (drawings, CAD models, material certifications, test data) and ship the prototype to Brookhaven
- Meet with BNL by video every two weeks, plus at least two in-person meetings at the fabrication and test site
- Contract type
- Firm fixed price (combined synopsis/request for quotation)
- Period of performance
- 18 months from the effective date executed by BSA and accepted by the Contractor (per the statement of work); the request for quote lists the anticipated period of performance/delivery date as TBD
- Place of performance
- Upton, NY, USA (SAM.gov); the prototype is delivered to Brookhaven National Laboratory, Bldg. 98 Rochester Street, Upton, New York. The statement of work refers to 'the site of fabrication and testing' without naming it.
- Estimated value
- Not stated
- How they'll choose
- Lowest total price among responsive and responsible bidders that meet all of BSA's technical requirements
- Offers due
- December 4, 2026, 5:00 PM Eastern
- How to submit
- Email to Mark Bryan, Buyer/Contracts Specialist, mbryan@bnl.gov, with RFQ number 483335 in the subject line
What they'll judge offers on
- Price: lowest total price
- Technical requirements: the quote must show how the company meets every requirement of the RFQ, using descriptive material
What to include when you submit
- Put your pricing on the signed Quotation Pricing Sheet (Enclosure C, AMS-Form-043)
- Also send a separate document (your standard quote) showing how your company meets the requirements of the RFQ
- Include all descriptive material (cuts, illustrations, drawings) needed to show the product meets the salient characteristics
- Quote one all-inclusive price in U.S. dollars, FOB Brookhaven (freight included), with duties, customs, taxes and fees; the price must stay firm for 60 days
- State whether the item is a domestic end product under FAR Part 25 (Buy American Act); if foreign, give the country of manufacture
- On Enclosure C, check whether the item is commercial or non-commercial, confirm you can meet the delivery timeline, and give your SAM UEI (Unique Entity ID)
- Send questions by email to the Contract Specialist by 5:00 PM EST on November 20, 2026
- Do not take exceptions to BSA terms and conditions; if you want one, tell the Contractual Representative before quoting
After award, you must have
- Current representations and certifications (AMS-Form-050) on file with BSA before an order is placed, if not already active in SAM
Not in the notice text
- Parts of the statement of work and specification were attached but not read (the middle of each, including the end of the prototype manufacturing task, the design review details and the mechanical tolerance and materials sections), along with the middles of the AMS-Form-050, W-9 and W-8 forms
- The period of performance and delivery date are listed as TBD in the request for quote, while the statement of work says 18 months
- The payment terms are listed as TBD in the request for quote; the pricing sheet says Net 30 for large or foreign businesses and Net 10 for small businesses
- The BNL electromagnetic design package and the EIC interface document are listed as TBD in the statement of work, and the geometry files are supplied by BNL
- The Government's estimate or budget is not stated
- Where the contractor's fabrication and testing work must take place is not stated
Eligibility and how to respond
- No set-aside: any business, large or small, can bid unless the notice says otherwise.
- How to submit, from the AI summary: Email to Mark Bryan, Buyer/Contracts Specialist, mbryan@bnl.gov, with RFQ number 483335 in the subject line. Check it in the notice before you send anything.
Notice details
- Posted
- Oct 20, 2026
- Notice type
- Combined Synopsis/Solicitation
- Office
- Brookhaven Natl Lab -DOE Contractor, Upton, NY
- Product/service code
- 5999 · Miscellaneous Electrical and Electronic Components
- Business type
- Electronic parts & equipment (supplies) (FedReady's grouping, from NAICS 335999)
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
Terms on this notice: Solicitation
Full notice text from SAM.gov
Please review all enclosures and attachments for details and requirements. Offerors shall submit documents to the Contract Specialist designated in this solicitation. Your quote/proposal pricing should be submitted on Enclosure C, but please also submit a separate document with details as to how your company meets the requirements of the RFQ (your standard proposal/quote document). All questions are due, via email, to the Contract Specialist by 11/20/2026 at 5pm EST.
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