Solicitation
EPP III Cables & Conduits
Department of Defense · Defense Logistics Agency
AI summaryThe Defense Logistics Agency (DLA Land at Aberdeen, buying for the Army) wants a 5-year firm-fixed-price IDIQ supply contract for 14 replacement parts (cable assemblies, conduit assemblies, a reel cable and a hybrid relay) for the Electric Power Plant III, the main power source for the PATRIOT missile defense system. The notice is open to all businesses, but the solicitation names a single approved source for these parts, so offerors must prove they are supplying approved parts. Parts ship to Army depots in Pennsylvania. More in the summary
AI summary Beta
Summary of the version posted Oct 8, 2026. The notice was amended Oct 27, 2026. Check what else changed on SAM.gov. The notice looks incomplete: The middle of the solicitation PDF (much of the Section I contract clauses) was not provided, so clauses such as first article testing, specialty metals or Buy American rules could not be reviewed. Check the attachments on SAM.gov.
The Defense Logistics Agency (DLA Land at Aberdeen, buying for the Army) wants a 5-year firm-fixed-price IDIQ supply contract for 14 replacement parts (cable assemblies, conduit assemblies, a reel cable and a hybrid relay) for the Electric Power Plant III, the main power source for the PATRIOT missile defense system. The notice is open to all businesses, but the solicitation names a single approved source for these parts, so offerors must prove they are supplying approved parts. Parts ship to Army depots in Pennsylvania.
Who can bid (7)
- Must offer the approved source's parts (Vincorion LLC, CAGE 1VD61) and prove they are approved parts
- Open to all businesses; no set-aside is used
- Contract is a DPAS rated order, so the contractor must follow Defense Priorities and Allocations System rules
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- Active SAM.gov registration and WAWF (Wide Area WorkFlow) registration for invoicing
- Mark all deliverables with DoD item unique identification (IUID) under DFARS 252.211-7003
- Maintain a final inspection and test quality system aligned to ISO 9001:2015
- A decent Supplier Performance Risk System (SPRS) score; an excessively low score can make you unacceptable
How to submit: Email the signed and dated solicitation, filled-in attachments and price proposal to the Contract Specialist (notice lists Matthew Crouch, Matthew.crouch@dla.mil, (443) 417-6972); you must get a confirmation email back. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (8)
- Serious: Single approved source. The solicitation names one approved source for all these NSNs and requires proof you are providing approved parts, which is very hard unless you are, or have an arrangement with, that manufacturer.
- Worth checking: Certified cost and pricing data may be needed. The price evaluation language expects cost analysis based on certified cost and pricing data, which means detailed cost support and formal certification that many small businesses are not set up for.
- Worth checking: Delivery schedule is pass/fail. If your offered delivery is slower than the required schedule (240 days for the first lot, 30 days after), your offer is rated unacceptable and cannot win.
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- Worth checking: Pricing every quantity range and year. You must price every quantity increment for each of 5 years and the text says only one contract will be awarded, so it is unclear whether you can bid on only some NSNs.
- Worth checking: Strict configuration control. No design changes or substitutions are allowed without formal Government approval, and waivers cost money, which limits how you can source or alter parts.
- Minor: Contractor pays shipping. Delivery is FOB destination to Pennsylvania depots and shipping costs must be built into your unit prices.
- Minor: Quantities not guaranteed and notice numbers differ. Estimated quantities are for planning only, and the SAM.gov notice shows different totals than the solicitation (for example 27 versus 10 per year for the first item).
- Minor: Extra data deliverables. You must deliver an IUID marking diagram and a supply chain Bill of Materials (first one due about 60 days after award, then semiannual updates), which adds paperwork.
Read from the notice and 2 attachments. Show which files.
- Solicitation SPRBL127RA006 EPP III Cables and Conduits.pdf (read)
- Exhibit A TRD and CDRLs EPP III Cables and Conduits.docx (read)
Full summary
What they want
- Supply 9 cable assemblies, 3 conduit assemblies, 1 reel cable and 1 hybrid relay (14 NSNs) for EPP III maintenance
- Provide only approved parts matching the configuration baseline; no changes without Government approval
- Mark every item with DoD unique identification (IUID, 2D data matrix) per MIL-STD-130N
- Package to MIL-STD-2073-1E (Military level of preservation B) and mark to MIL-STD-129R
- Deliver FOB destination to DLA Distribution at New Cumberland PA and Tobyhanna PA, with the contractor paying shipping
- Deliver initial quantities within 240 days of order and follow-on quantities within 30 days
- Submit an IUID marking diagram (CDRL A001) and a Bill of Materials for supply chain risk management (CDRL B001)
- Keep an ISO 9001-style final inspection and test system and records
- Contract type
- Firm-fixed-price IDIQ (indefinite delivery/indefinite quantity) supply contract, rated order under DPAS
- Period of performance
- 5 base years, no option years
- Place of performance
- Parts delivered FOB destination to DLA Distribution New Cumberland (PA) and DLA Distribution Tobyhanna (PA); acquiring office at Aberdeen Proving Ground, MD; inspection and acceptance at origin
- Estimated value
- Maximum contract value $15,000,000; guaranteed minimum $10,000 (expected to be met on the first delivery order or orders); quantities are estimates only
- How they'll choose
- Lowest Price Technically Acceptable (FAR 15.103-2): the lowest evaluated price among offers rated acceptable on three pass/fail factors. Price is weighted across quantity ranges for each item and year.
- Offers due
- Nov 6, 2026, 5:00 PM Eastern (from the version posted Oct 8, 2026; amended since)
- How to submit
- Email the signed and dated solicitation, filled-in attachments and price proposal to the Contract Specialist (notice lists Matthew Crouch, Matthew.crouch@dla.mil, (443) 417-6972); you must get a confirmation email back
What they'll judge offers on
- Supplies - Terms and Conditions (acceptable or unacceptable)
- Delivery (acceptable or unacceptable)
- Past Performance (acceptable or unacceptable; unknown record counts as acceptable)
- Price (lowest evaluated price wins among acceptable offers)
What to include when you submit
- Complete the entire solicitation including representations and certifications; write Not Applicable where a clause does not apply
- Offer a unit price for every quantity range of every item for each of the 5 ordering years
- Fill in the delivery table in Section F for each item, or propose alternate delivery and explain any item you cannot meet
- Past performance information is optional: list up to 5 contracts from the last 3 years for the same or similar items (same Federal Supply Class)
- Complete the Section E inspection and acceptance location blanks and the Section C04 surplus property representation if they apply
- The offer must stay open 60 calendar days unless you insert a different period
- Do not include First Article Test costs in the production unit prices if first article testing applies
- Contact the contract specialist with questions, per the notice
Current contractor
No current contractor is named. The solicitation lists Vincorion LLC (CAGE 1VD61) as the approved source for these parts.
Not in the notice text
- The middle of the solicitation PDF (much of the Section I contract clauses) was not provided, so clauses such as first article testing, specialty metals or Buy American rules could not be reviewed
- Due date and time are only given in the SAM.gov fields, not in the solicitation text provided
- Whether a First Article Test is required (the text refers to FAT but no FAT CLINs appear in the provided schedule)
- Size standard for NAICS 335999 and any nonmanufacturer rules that apply
- Whether offers on only some of the 14 NSNs are allowed
- The exact email addresses for submission (the text points to Section A, which was blank in the provided text; the notice lists Matthew.crouch@dla.mil)
Eligibility and how to respond
- No set-aside, but the notice names requirements you must meet before you can bid:
- The notice mentions CMMC, the Defense Department's cybersecurity certification. Check the level it asks for.
- How to submit, from the AI summary: Email the signed and dated solicitation, filled-in attachments and price proposal to the Contract Specialist (notice lists Matthew Crouch, Matthew.crouch@dla.mil, (443) 417-6972); you must get a confirmation email back. Check it in the notice before you send anything.
Notice details
- Posted
- Oct 27, 2026
- Notice type
- Solicitation
- Office
- DLA Land at Aberdeen, Aber Prov GRD, MD
- Product/service code
- 6150 · Miscellaneous Electric Power and Distribution Equipment
- Business type
- Electronic parts & equipment (supplies) (FedReady's grouping, from NAICS 335999)
- Versions
2 versions have been posted, newest first.
- Oct 27, 2026 · Amendment 0001 (this version)Due Nov 6, 2026
- Oct 8, 2026 · SolicitationDue Nov 6, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
Terms on this notice: Solicitation
Full notice text from SAM.gov
This is a Request for Proposal (RFP) for a 5-Year Firm-Fixed Price (FFP), hardware, Indefinite Quantity (IDIQ) contract. This RFP is for the items listed below and total Best Estimated Quantity (BEQ): Hardware: NSN: 6150-12-343-3731 Nomenclature: Cable Assembly, Spec Part Number: 180-01-0501, total BEQ: 27 NSN: 6150-12-343-3732 Nomenclature: Cable Assembly, Spec Part Number: 180-01-0504, total BEQ: 12 NSN: 6150-12-343-3733 Nomenclature: Cable Assembly, Spec Part Number: 180-01-0058, total BEQ: 36 NSN: 6150-12-343-3734 Nomenclature: Cable Assembly, Spec Part Number: 180-01-0502, total BEQ: 25 NSN: 6150-12-343-3735 Nomenclature: Cable Assembly, Spec Part Number: 180-01-0503, total BEQ: 21 NSN: 6150-12-343-3736 Nomenclature: Cable Assembly, Spec Part Number: 180-01-0050, total BEQ: 21 NSN: 6150-12-343-3737 Nomenclature: Cable Assembly, Spec Part Number: 180-01-0505, total BEQ: 195 NSN: 6150-12-343-3738 Nomenclature: Cable Assembly, Spec Part Number: 180-01-0148, total BEQ: 150 NSN: 6150-12-343-3739 Nomenclature: Cable Assembly, Spec Part Number: 180-01-0149, total BEQ: 21 NSN: 5975-12-343-4086 Nomenclature: Conduit Assembly, Part Number: 115-02-0016, total BEQ: 13 NSN: 5975-12-343-4089 Nomenclature: Conduit Assembly, Part Number: 115-02-0010, total BEQ: 13 NSN: 8130-12-358-4625 Nomenclature: Reel Cable, Part Number: 480-02-0047, total BEQ: 17 NSN: 5945-01-577-2614 Nomenclature: Relay, Hybrid Part Number: 335-01-0040, total BEQ: 60 NSN: 5975-12-343-4088 Nomenclature: Conduit Assembly Part Number: 115-02-0006, total BEQ: Please reference attached solicitation along with the attachment, Exhibit A, for all guidance and processes needed for submission.. If you have any questions, please contact Matthew Crouch (443) 417-6972, or Matthew.crouch@dla.mil. Amendment 0001 was required to make the following changes as follows: 1. Amend the solicitation to correct the closing date. Also, to update the Packaging/packing shall be in accordance with MIL-STD-2073-1E w/ Chg 1 to MIL-STD-2073-1E w/ Chg4. Please reference attached amendment 0001 for both changes. 2. To provide the following Question and Answers as follows: Q&A: Section L permits identifying NSNs that cannot be bid, but states only one contract will be awarded. Can an otherwise compliant offer covering fewer than all 14 NSNs receive award? For a distributor supplying approved Vincorion CAGE 1VD61 parts, what manufacturer authorization/traceability evidence is required, and which quality-system obligations must be met by the reseller versus the manufacturer? It can be proposed to part or all of the solicitation (unless we state in the solicitation it is all or nothing) We will evaluate upon receipt. As to traceability, it would be the same for counterfeit part traceability and show what manufacturers are using to submit the cable some of those connectors are manufactured in Europe and not by Vincorian solely. Q&A: Section L discusses mandatory FAT plan, report and sample pricing, but Section B appears to contain production CLINs 1001–5014 and data ELINs A001/B001 under CLIN 9000, without corresponding FAT CLINs. Does FAT apply? If so, please provide quantities, schedule, pricing lines and waiver criteria. Should A001/B001 be separately priced or NSP, and how will their costs enter evaluation? There is no FAT plan for this requirement. For CLINs A001/B001, they should be NSP and then it would be evaluated inside of the price as a total. Q&A: The TRD references a CECOM G2 Antiterrorism/OPSEC/Security Cybersecurity Review Cover Sheet, which was not located in the two supplied files. Please provide it and confirm any applicable offeror CMMC requirement or assessment level, in addition to the incorporated NIST assessment provision. This is an internal Government documentation completed by our mission partner as reference. This is not part of the RFP.
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