Solicitation
Advance Cockpit System (ACS) LTC
Department of Defense · Department of the Navy
AI summaryNAVSUP Weapon Systems Support (Navy) wants four types of F-18 Advanced Cockpit System units repaired under a requirements contract, meaning orders are placed as repairs are needed. It runs three base years plus two one-year options, with a fixed price for each repair, and the response due date is November 20, 2026, 4:00 PM Eastern. Amendment 0002 raised most estimated quantities after adding Foreign Military Sales (sales of U.S. equipment to allied governments) for Australia and Kuwait, and SAM.gov lists no set-aside. More in the summary
AI summary Beta
The notice looks incomplete: Much of the solicitation was cut off in the text read, including the offer instructions (Section L), the evaluation factors (Section M shows only shipping clauses) and most of the repair statement of work. Four files were only partly read: the three solicitation documents and Att 4 - CSDR Plan and CDRLs RFP.pdf. The full set is on SAM.gov. Check the attachments on SAM.gov.
NAVSUP Weapon Systems Support (Navy) wants four types of F-18 Advanced Cockpit System units repaired under a requirements contract, meaning orders are placed as repairs are needed. It runs three base years plus two one-year options, with a fixed price for each repair, and the response due date is November 20, 2026, 4:00 PM Eastern. Amendment 0002 raised most estimated quantities after adding Foreign Military Sales (sales of U.S. equipment to allied governments) for Australia and Kuwait, and SAM.gov lists no set-aside.
Who can bid
- Be registered in SAM.gov with a designated electronic business point of contact.
Things to watch (8)
From the version posted Oct 20, 2026.
- Worth checking: Quantities raised by Amendment 0002. Estimated quantities jumped for most lines because Foreign Military Sales for Australia and Kuwait were added (for example, year 1 LAD major repair is 46 Each, up from 19), so capacity and pricing should use the amended numbers.
- Worth checking: Contractor supplies all parts, tooling and test equipment. Parts are included in the repair price, and special tooling and test equipment are the contractor's job, so a bidder needs the capability and cost room to cover them.
- Worth checking: Formal testing and sell-off on repairs. Major repairs require acceptance testing, environmental stress screening and vibration and thermal troubleshooting, which needs test facilities and approved procedures.
Show all 8Show fewer
- Worth checking: Cost and Software Data Reporting required. The contractor must file cost and software data reports with the Department of Defense, which is extra paperwork for a small business.
- Minor: Quantities are estimates only. The Government does not promise any minimum or maximum number of repairs, so actual work can differ from the quantities priced.
- Minor: Response due date moved by amendment. Amendment 0002 changes the response due date to November 20, 2026 from May 8, 2026, matching the SAM.gov date.
- Minor: Solicitation number differs. SAM.gov lists N0038325RE050, while the documents use N0038326RE050. Ask the contracting officer which number to cite on the offer.
- Minor: Priority-rated order. The contract is a rated order under the Defense Priorities and Allocations System (DPAS), which means the Government's work must be given priority.
Read from the notice and 8 attachments. Show which files.
- 3.04 Solicitation Amendment N0038326RE0500002 SF 30.pdf (read)
- 3.04 Solicitation Amendment N0038326RE0500001 SF 30.pdf (read)
- 3.04 Solicitation Amendment - N0038326RE0500001.pdf (read)
- Solicitation - N0038326RE050.pdf (read)
- Att 4 - CSDR Plan and CDRLs RFP.pdf (read)
- 3.02 Att 1 - Item List and Forecast.pdf (read)
- Att 2 - Packaging.pdf (read)
- Att 3 - LAD-LPHUD Repair Definitions.pdf (read)
Full summary
What they want
- Repair four types of F-18 Advanced Cockpit System units: large area display (LAD), low profile heads-up display (LPHUD), camera and control panel. The Government ships them to the contractor's plant at its own expense.
- Year 1 estimated quantities after Amendment 0002: LAD major repair 46 Each and minor repair 45 Each; LPHUD major 19 Each and minor 18 Each; camera repair 35 Each; control panel repair 20 Each. Each unit type also has 1 Each for no fault found / beyond economical repair (BER) or beyond physical repair (BPR).
- Sort each unit as a major repair, minor repair, or no fault found / BER / BPR using the Government's repair definitions in Attachment 3.
- Major repairs include acceptance testing (ATP), environmental stress screening (ESS) and vibration and thermal troubleshooting as part of formal sell-off.
- Supply every part needed for the repairs; the cost is built into the repair price.
- Tell the Government electronically when a unit looks beyond economical or physical repair, stop work, and wait for disposition direction.
- Mark items with DoD unique item identification, as the line items require under DFARS 252.211-7003.
- Report costs and software data (Cost and Software Data Reporting) and report inventory transactions in the Commercial Asset Visibility Repairables Portal.
- Contract type
- Requirements contract (the Government orders repairs as needed; quantities are estimates) with firm-fixed-price (FFP: one set price, whatever the work ends up costing) priced orders
- Period of performance
- 3 base years from award + two 1-year options; orders can be placed for up to 5 years including options
- Place of performance
- SAM.gov lists PA, USA. The solicitation says units are shipped at Government expense to the contractor's plant.
- Estimated value
- Not stated
- Offers due
- November 20, 2026, 4:00 PM Eastern
What to include when you submit
- Acknowledge Amendments 0001 and 0002 before the response due date, on the amendment form, on the offer, or by letter or electronic message that names the solicitation and amendment numbers; failure to do so may get the offer rejected.
- Insert firm-fixed prices for each year in the base and option periods, for each repair line (major, minor, and no fault found / beyond repair).
- Complete the Proposal Adequacy Checklist (DFARS 252.215-7993 deviation), giving the proposal page for each item or an explanation.
- The offer stays open 60 calendar days unless the bidder inserts a different period (Standard Form 33 item 12).
- The apparently successful bidder completes the Identification of Sources of Supply table before award (DFARS 252.217-7026).
- Contract specialist named on the amendments: Christopher Letts, christopher.j.letts2.civ@us.navy.mil.
After award, you must have
- Register in Wide Area WorkFlow (WAWF), the Government's electronic invoicing system, to submit payment requests. From 3.04 Solicitation Amendment N0038326RE0500001 SF 30.pdf:
Be registered to use WAWF at https://wawf.eb.mil/…
- Report costs and software data under the contract's Cost and Software Data Reporting rules (Section C04). From Solicitation - N0038326RE050.pdf:
Software Data Reporting is required under this contract. See Section C04 and Attachment 3.
Not in the notice text
- Much of the solicitation was cut off in the text read, including the offer instructions (Section L), the evaluation factors (Section M shows only shipping clauses) and most of the repair statement of work. Four files were only partly read: the three solicitation documents and Att 4 - CSDR Plan and CDRLs RFP.pdf. The full set is on SAM.gov.
- How offers are submitted (email, portal or other) and how the award will be decided are not in the text read.
- SAM.gov does not state a set-aside, and the text read does not say whether the buy is open to all firms or needs a pre-approved repair source.
- Repair turnaround times and the delivery schedule are not in the text read.
- The contractor's plant location is not stated; SAM.gov lists PA, USA as the place of performance.
- Section C04 points to Attachment 3 for cost reporting, but Att 3 holds repair definitions and the cost reporting plan is in Att 4; check the full solicitation.
Eligibility and how to respond
- No set-aside: any business, large or small, can bid unless the notice says otherwise.
- How and where to submit is in the notice text and its attachments on SAM.gov.
Notice details
- Posted
- Oct 20, 2026
- Notice type
- Solicitation
- Office
- NAVSUP Weapon Systems Support, Philadelphia, PA
- Product/service code
- 5895 · Miscellaneous Communication Equipment
- Business type
- Aircraft, ship & vehicle parts (FedReady's grouping, from NAICS 336413)
- Versions
5 versions have been posted, newest first.
- Oct 20, 2026 · Amendment 0004 (this version)Due Nov 20, 2026
- Oct 20, 2026 · Amendment 0003Due Nov 20, 2026 (changed)
- Apr 20, 2026 · Amendment 0002Due May 8, 2026
- Apr 20, 2026 · Amendment 0001Due May 8, 2026 (changed)
- Feb 4, 2026 · SolicitationDue Mar 6, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
Terms on this notice: Solicitation
Full notice text from SAM.gov
This solicitation is for the repair of four items, two WRA's and two SRA's within the ACS for the F-18 for a three (3) year base with two (2), one (1) year options, reuqirements type contract. See attached solicitation for additional details.
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